Building Clerk

Job Title: Building Clerk

Department: Inspections & Permits

Classification: TEMPORARY; Full-Time, Non-exempt

Duration: Is subject to change

Reports to: Community Development Director

General Description:

We are seeking a highly organized and detail-oriented Building Clerk to assist with data entry and help manage the backlog of building permits in the department. This temporary role is crucial to ensuring the smooth and efficient processing of permits by accurately entering data, organizing records, and assisting in clearing the backlog of outstanding permit applications.

Essential Duties:

• Perform data entry for building permit applications, ensuring accuracy and completeness in the permitting system.
• Assist with the review and processing of outstanding permits.
• Organize and maintain physical and electronic permit records, ensuring proper documentation is stored and easily accessible.
• Assist in the verification of permit applications to ensure compliance with local building codes, zoning regulations, and other requirements.
• Follow up with applicants or relevant departments to obtain missing or additional information for incomplete permit applications.
• Provide administrative support, including filing, preparing reports, and creating/photocopying/distributing documents.
• Respond to customer inquiries about permit status, required documentation, and application processes.
• Assist with data audits and ensure all records are up to date and accurate.
• Follow City and Department policies and procedures and the instructions of his or her supervisor.
• Maintains adequate supplies of forms, film, licenses, or other required material.
• Assesses and collects prescribed fees for licenses and permits.
• Processes cash, checks, escrow accounts and credit card transactions.
• Maintain confidentiality with regard to all City business.
• Performs other duties as assigned.

Education and Basic Requirements:

• High school diploma or GED.
• Have acceptable results on background and pre-employment physical/medical/drug exam.
• Have and maintain an acceptable driving record and valid operator’s driver license.

Physical and Mental Requirements:

In order to successfully achieve the goals of the Building Department, the Building Clerk must meet the following physical and mental requirements with or without accommodation.

• The ability to understand, learn, remember and communicate information about the job.
• The ability to understand the meaning of and use and speak words understandably and effectively in the English language.
• Good hearing and listening abilities, that is, the Building Clerk must be able to hear spoken words from co-workers, supervisors and others.
• Good motor coordination skills, that is, the Building Clerk must be able to coordinate his or her eyes, hands and fingers rapidly and accurately in order to handle precise movements such as typing and in response to visual, auditory and other stimuli.
• Make/use repetitive hand motions over an extended period, as when typing.
• Sit, stand, move around, bend, reach, stretch, push and pull and remain upright for extended periods of time in one room. Must be able to lift or move objects weighing as much as 35 pounds. The activities and the approximate amounts of time required per day for each are shown below.
• Sitting - 65%
• Bending - 5%
• Standing - 5%
• Lifting objects of 35 pounds or less - 5%
• Pushing or pulling - 5%
• Reaching - 5%
• Moving within the office environment - 10%
• Work under pressure and under deadlines in order to respond to co-workers and the public.