What are the responsibilities and job description for the Part-Time Code Enforcement Assistant position at City of Coral Gables?
Summary
Performs clerical work in the Code Enforcement Division of the Development Services Department.
Job Duties and Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
When necessary, prepares Code Enforcement Board Hearing, Ticket Appeal Hearing, and Special Master Hearing agendas utilizing GovQA software, Microsoft Word, and Microsoft Excel. Maintains Code Enforcement Division related hyperlinks to ensure website information is current.
Records proceedings of the Code Enforcement Board Hearing, Ticket Appeal Hearing, Special Master Hearing.
Assists in preparation of Code Enforcement Board Hearing files, which includes scheduling cases utilizing software program and preparation/certified mailing of necessary documentation. Maintains post hearing files and schedules follow up inspections for Code Enforcement Officer.
Prepares Ticket Appeal Hearing and Special Master hearing files, which includes scheduling cases in the software program and preparation/certified mailing of necessary documentation.
Records and releases code enforcement related liens in Miami-Dade County. The recording process involves collaboration with the City Attorney’s Office to research and prepare legal documentation, which requires approval through the Deputy City Attorney’s Office.
Responds to radio calls from other departments/divisions regarding code enforcement related issues.
Calculates and collects code enforcement related fees. Maintains records of fees, recorded liens, and releases of liens.
Prepares property lien searches, which involves extensive research of multiple systems and preparation of a lien results letter with backup documentation.
Answers phones and emails Code Enforcement Officers with phone based complaints.
Serves as liaison for the Code Enforcement Board members and the Hearing Officers regarding any City related matters.
Assists walk-in customers, including City staff and the public.
Conforms with and abides by all regulations, policies, work procedures and instructions.
Assists with duties as directed by the Code Enforcement Manager or Development Services Director.
Performs other related tasks as required.
Qualifications
A High School Diploma or equivalent is required.
Three (3) years of office experience is desired.
A comparable amount of training or experience may be substituted for the minimum qualifications.
Valid Florida Driver's License.
PART-TIME (15-24 Hours):
SICK LEAVE: 4 days per year. Employees may convert to annual leave 15 hours if more than 2 days have been accrued and unused during the fiscal year.
HOLIDAYS: 12 holidays (If scheduled to work, plus 1 floating day).
BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.
ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.
CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 15 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).
MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.
JURY DUTY: Time off with pay if scheduled to work.
PART-TIME (25 -29 Hours)
ANNUAL LEAVE: 8 days per year (1 day is equivalent to 5.80 hours). Leave is accrued but not able to use during first 90 days of employment.
SICK LEAVE: 8 days per year. Employees may convert to annual leave 30 hours if more than 4 days have been accrued and unused during the fiscal year.
HOLIDAYS: 12 holidays (If scheduled to work, plus 1 floating day).
BEREAVEMENT: 3 Days for the death of an immediate family member (Parent, spouse, or child) and 2 days for any other immediate family member.
ADMINISTRATIVE SICK LEAVE: Employees who have not used sick leave, leave without pay, or have not lost time due to an on-the-job injury in a 6 month period are entitled to 1 day of administrative leave.
CASH PAY OUT OF VACATION: Employees may request payment of accrued/earned annual leave not to exceed 30 hours at the rate of pay in effect at the time of the request, provided such request is made no later than September 30, 2015 (or as amended every fiscal year).
MILITARY LEAVE: 30 work days every year with pay and the remainder of the period shall be without pay, unless otherwise provided by City Commission.
JURY DUTY: Time off with pay if scheduled to work.
214 Minorca Avenue
Coral Gables, Florida, 33134
