What are the responsibilities and job description for the Plans Coordinator Supervisor position at City of Coral Gables?
Summary
Supervisory, technical and administrative work in the examination, security and tracking of plans.
Job Duties and Responsibilities
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Supervises, trains and assists Permit Clerks, Plans Processors and Plans Coordinator Assistants in the processing of plans and issuing of permits.
Reviews work, assists with performance reviews, and advises supervisor regarding disciplinary problems.
Approves employee leave, ensures coverage is met for all positions and provides back up when needed.
Monitors the tracking and examining of plans. Ensures that all required approvals are acquired and maintains the security of plans.
Coordinates plans processing for large construction projects.
Coordinates plans processing functions between the Building trades, Planning & Zoning staff, the public, and other City Departments.
Calculates fees and prepares documents for issuance of permits.
Prepares and verifies documentation required for the issuance of Certificates of Occupancy and Certificates of Completion.
May assist administration with special projects.
Handles complaints from the public; investigates problems, and exercises independent judgment to resolve issues.
Prepares and maintains reports, records and correspondence concerning permitting activity.
In conjunction with other staff, maintains Division records.
Verifies responses to customers’ inquiries through email, telephone, mail or in person.
Coordinates permitting records’ monthly maintenance.
Verifies various reports for outside agencies and other City departments. Researches information and compiles data.
May serve as the Information Technology Department liaison.
Performs other related tasks as required
Qualifications
BA or BS degree in Civil Engineering, Construction Management, Architecture or related field preferred.
Three (3) years’ experience as a Plans Processor or other relevant experience such as examining and processing construction plans and related field work in architectural, structural, plumbing, mechanical or electrical disciplines.
Supervisory experience preferred.
A comparable amount of training or experience may be substituted for the minimum qualifications.
Valid Florida Driver's License.
HOLIDAYS: 15 days including 3 floating days.
SICK LEAVE: 110 hours annually.
ANNUAL LEAVE: 94 hours in the first year of employment, increasing up to 210 after 25 years. Employees must take 40 hours of annual leave each year.
BEREAVEMENT LEAVE: 5 or 10 days for the death of a family member in accordance with the City's Personnel Rules & Regulations.
HEALTH INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.
DENTAL INSURANCE: Available at a cost to all employees through payroll deduction.
VOLUNTARY BENEFITS: Several plans are available, such as Short Term Disability, Life Insurance and Critical Illness policies through payroll deductions.
LEGAL SERVICES: Legal Service plan available at a cost to all employees through payroll deductions.
POST EMPLOYMENT HEALTH PLAN (PEHP): The City deposits $950 annually into an individual account for each employee. Monies may be used to pay premiums or medical expenses after retirement.
DEFERRED COMPENSATION: Employees may defer a portion of their pre-tax salary in the 457 Deferred Compensation Program.
TUITION REIMBURSEMENT: $2,000 per semester ($6,000 maximum annually) as per the City's Rules and Regulations.
CELL PHONE: Cell phone provided at a monthly cost of $20.00, if required by department.
RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:
- Venetian Pool – No charge for daily admission.
- Tennis Centers – No charge for daily court fees
- Youth Center – 50% off residential rates for memberships and 25% off camps and other programs.
Golf at Biltmore & Granada:
- Monday through Friday – no charge
- Saturday, Sunday and Holidays:
- Before Noon – Twilight fees apply
- After Noon – No charge
PENSION:
City Retirement Plan - Mandatory employee contribution of 10 % of salary; Vesting period is 10 years.
OR
Defined Contribution - 401a - Contribution by City of 7% of employee base annual salary. Vesting period 5 years. Employee not required to contribute.
***Note: Benefits subject to change.***
214 Minorca Avenue
Coral Gables, Florida, 33134
Salary : $950 - $200,000
