What are the responsibilities and job description for the Deputy Clerk position at City of Croswell?
General Description
A skilled union position appointed by the Clerk. This position is the Deputy to the Clerk.
Supervision
The work is performed under the general direction of the Clerk.
Desirable Qualifications for Employment
1. High school graduate or equivalent.
2. Working knowledge of modern office practices and procedures.
3. A strong background in business mathematics, English, composition, records filing, typing, and word processing.
4. Ability to write legibly and to read and interpret maps and charts.
5. Ability to establish positive working relationships with fellow employees and the general public.
6. An understanding of computer programs.
7. An ability to perform routine work in an accurate, efficient self motivated manner.
General Statement of Duties and Responsibilities
An employee in this classification may be called upon to do any or all of the following:
1. Perform word processing, maintain computerized records, and perform bookkeeping functions.
2. Receive and record customer payments.
3. Receive customers and city hall visitors with a warm and hospitable manner and aid in resolving their concerns.
4. Receive and sort mail.
5. Assist with the maintenance of cemetery invoices, voter registration, merchandise billing, applications for permits.
6. Be able to maintain the Voter Registration system; register voters, maintaining updates and deletions, maintaining the QVF (Qualified Voter Files) in accordance with State of Michigan.
7. Conduct an Election in the absence of the City Clerk and assist with elections.
8. Be Certified by the County Clerk to be an Election Inspector.
9. Attend meetings, seminars and classes that pertain to the City Clerk, duties and responsibilities. All meetings necessary pertaining to elections.
10. Assist and perform Accounts Payable.
11. In the absence of the Clerk, prepare Council agendas, packets, record and transcribe minutes, and attend Council meetings.
12. Assistant Custodian of official city records including City Charter, Administrative Code, Ordinances, Resolutions, meeting minutes and public documents.
13. Balancing of cash. Recording and maintaining of fixed assets.
14. Knowledge of medical benefits and procedures, liability and worker=s compensation insurance.
15. Must be able to perform functions and duties per City Charter Section 3.12 Clerk; Functions and Duties.
16. All other duties as assigned.
Job Type: Full-time
Pay: $22.30 per hour
Expected hours: 40 per week
Benefits:
- Bereavement leave
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid jury duty
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Required)
Work Location: In person
Salary : $22