Administrative Program Specialist

To provide support and advance key city programs and initiatives.  Coordinate and support designated council initiatives, including the sustainability, inclusion and diversity programs.  Conduct assigned special projects, grant research and grant writing.  Assist with election administration and regulatory licensing.  

• Support the implementation of city council special initiatives and policy priorities, as directed by the city manager.  
• Conduct policy research and draft reports, presentations and recommendations for city leadership staff. 
• Assist with the management of interdepartmental projects that align with the city’s strategic goals. 
• Staff liaison for the sustainability and inclusion and diversity commissions, including providing support for the development, implementation and promotion of related programs and policies.  
• Coordinate citywide sustainability efforts, including environmental programs and initiatives that align with local, state and federal sustainability goals.
• Serve as a liaison between city departments, businesses and community members to promote sustainability best practices.  
• Develop, promote and manage programs and initiatives that advance diversity and inclusion in the community and within city operations.
• Engage the community groups and organizations to foster a more inclusive city environment. 
• Identify and research potential grant opportunities that align with the city’s priorities. 
• Prepare and submit grant applications to secure funding for city programs and initiatives. 
• Track and report on grant compliance, timelines and deliverables. 
• Assist with election activities (planning, voter outreach, voting processes, election judge training and recruitment) in coordination with the city clerk, in accordance with election laws and to ensure compliance.   
• Assist with administering alcohol, tobacco and cannabis licensing, ensuring compliance with local, state and federal laws.  To include the processing of license applications, renewals, compliance reviews and assisting license holders or interested license holders.  
• Works evenings and weekends for city meetings and elections or other functions, as needed. 
• Performs other duties as assigned.  

MINIMUM REQUIREMENTS

• Bachelor degree from accredited college or university in public administration, political science, environmental studies, business administration, or related field.   
• Three years of experience in government administration, project management, community engagement, or a related field.  
• One year of experience with direct project management. 
• Experience working with diverse communities and a commitment to inclusion.  
• Three years of experience working with a wide variety of computer software packages such as Microsoft Word, Excel, Adobe and PowerPoint.

DESIRABLE TRAINING AND EXPERIENCE

• Master’s degree in public administration or closely related field.
• Strong understanding of local government operations, policies and procedures.  
• Experience working in with sustainability initiatives. 
• Experience working in the diversity and inclusion field. 
• Experience with grant writing and research.  
• Experience in election administration.
• Experience with licensing administration and regulation.
• Experience interacting with boards and commissions.   
• Proficient working with a wide variety of computer software packages such as Microsoft Word, Excel, Adobe and PowerPoint.

Communications:  Must have the ability to actively listen to others for understanding of their needs and situations; ability to read, speak, and write English clearly.  Must be able to assertively control conversations in order to quickly and accurately gather pertinent information and to be able to communicate this information professionally and precisely to the proper recipient.  Be able to read and understand correspondence, memoranda and directives.  The ability to write clear and concise reports.  Skill in making both oral and demonstrative presentations.  The ability to understand and execute instructions both in terms of content and intent.
Decision Making:   Must use good judgment.  Must be able to assess problems and situations, able to anticipate needs and evaluate alternative.  Ability to understand and carry out complex directions.  
Interpersonal Relationships:  Must be consistent in dealing with people; must be sensitive to others' problems without direct involvement.  Must exclude personal biases from work performance.  Must have the ability to accept criticism and/or discipline.  Must have tact and diplomacy.  Must have the ability to work varying shifts or times.   The ability to deal tactfully and cooperatively with both individuals and groups.  Must have the ability to project a positive, enthusiastic image in meeting with the general public; ability to multi-task and work independently with minimum supervision; ability to effectively communicate both orally and in writing; ability to establish and maintain effective working relationships with elected and appointed officials, co-workers, supervisors, other departments, outside agencies, and the general public.
Professional Attitude:   Must have commitment to the organization; willingness to take initiative; dependability, maturity in relationships with others; and self confidence.  Must represent the organization to other agencies and citizens with a courteous, helpful, accurate and business-like attitude in all telephone, and other types of contact.
Technical Knowledge:   Must have considerable knowledge of local government operations, policies and procedures.  Must have proficient project management and organizational skills.   Must have the ability to analyze policies, conduct research and provide recommendations.  Proficient in Microsoft Office Suite applications including word processing, spreadsheets, and Adobe and other various computerized packages as assigned.

Salary : $81,875