What are the responsibilities and job description for the Senior Contract Compliance Administrator (Procurement Services) (Non-Civil Service) position at City of Dallas?
Welcome to the City of Dallas!
The City of Dallas is one of the largest employers in the DFW Metroplex.
We offer growth opportunities and a chance to make a difference in our community.
What do we offer?
A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.
Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.
Job Summary
Monitors and administers contracts awarded by various City departments to ensure compliance with contract terms and city, state and federal regulations.
Overview
Job Description
The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by various City departments to ensure compliance with all contractual terms and city, state, and federal regulations.
Essential Functions
1 Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.
2 Coordinates, facilitates, and administers the Request for Qualification (RFQ) and Request for Proposal (RFP)
3 Monitors the City of Dallas Business Inclusion and Development Plan for Minority & Women Business Enterprise (M/WBE) compliance from contractors and vendors.
4 Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
5 Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.
6 Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.
7 Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office
8 Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.
9 Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.
10 Performs any and all other work as needed or assigned.
Knowledge And Skills
1 Knowledge of City contract policies, procedures and requirements.
2 Knowledge of City regulations such as Local Government Code of the State of Texas, and other City Administrative Directives and/or Codes.
3 Knowledge of City insurance requirements for facility usage.
4 Ability to negotiate and administer contracts and contractual logistics.
5 Ability to use spreadsheet and database software to generate reports.
6 Communicating effectively verbally and in writing
7 Establishing and maintaining effective working relationships
Minimum Qualifications
EDUCATION
Two (2) years of experience in one (1) or more of the following areas:
Valid driver's license with good driving record.
EQUIVALENCIES
$26.65 - $31.28
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.
The City of Dallas is one of the largest employers in the DFW Metroplex.
We offer growth opportunities and a chance to make a difference in our community.
What do we offer?
A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.
Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.
Job Summary
Monitors and administers contracts awarded by various City departments to ensure compliance with contract terms and city, state and federal regulations.
Overview
Job Description
The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by various City departments to ensure compliance with all contractual terms and city, state, and federal regulations.
Essential Functions
1 Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.
2 Coordinates, facilitates, and administers the Request for Qualification (RFQ) and Request for Proposal (RFP)
3 Monitors the City of Dallas Business Inclusion and Development Plan for Minority & Women Business Enterprise (M/WBE) compliance from contractors and vendors.
4 Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
5 Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.
6 Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.
7 Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office
8 Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.
9 Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.
10 Performs any and all other work as needed or assigned.
Knowledge And Skills
1 Knowledge of City contract policies, procedures and requirements.
2 Knowledge of City regulations such as Local Government Code of the State of Texas, and other City Administrative Directives and/or Codes.
3 Knowledge of City insurance requirements for facility usage.
4 Ability to negotiate and administer contracts and contractual logistics.
5 Ability to use spreadsheet and database software to generate reports.
6 Communicating effectively verbally and in writing
7 Establishing and maintaining effective working relationships
Minimum Qualifications
EDUCATION
- Bachelor’s degree in a Business/Public Administration or Social Science field.
Two (2) years of experience in one (1) or more of the following areas:
- Evaluating/auditing fiscal and performance requirements of grant programs or contracts
- Managing, negotiating or developing contracts
- Monitoring federal programs
Valid driver's license with good driving record.
EQUIVALENCIES
- High school diploma or GED plus six (6) years of the required experience will meet the education and experience requirements.
- Associate’s degree in any field plus four (4) years of the required experience will meet the education and experience requirements.
- Bachelor’s degree or higher in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.
- Master’s degree or higher in a specified field will meet the education and experience requirements.
$26.65 - $31.28
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.
Salary : $27 - $31
