What are the responsibilities and job description for the Personal Property Coordinator position at City of Danbury?
The City of Danbury is announcing an Open Competitive Exam for the position of Personal Property Coordinator
Statement of Duties: The employee is responsible for all Personal Property accounts including but not limited to the processing of personal property declarations, state audits and reports, manufacturing equipment, and leased equipment.
Supervision Required: Employee works under the general direction of the Tax Assessor. The employee is familiar with the work routine and uses the initiative in carrying out recurring assignments independently with specific instruction. The supervisor provides additional, specific instruction for new, difficult or unusual assignments, including suggested work methods. The employee is expected to recognize instances which are out of the ordinary, and which do not fall within existing instructions; in such cases, the employee is expected to seek advice and further instruction. Reviews and checks of the employee’s are applied to an extent sufficient to keep the supervisor aware of progress, and to ensure that the competed work and methods used are technically accurate and that instructions are being followed.
Supervisory Responsibility: Employee is not regularly required to supervise others.
Confidentiality: Employee has access to confidential information of the department such as department records.
Accountability: The nature of work or the operation of large, complex, or potentially dangerous equipment increases the probability that errors could be serious. Consequences of errors, missed deadlines or poor judgment may include significant monetary losses, waste of material, damage to buildings, equipment or personal injuries.
Judgement: The work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations or transactions, and determining actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices and precedents which may be complex or conflicting, at times. Judgment is used in analyzing specific situations to determine appropriate actions. Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision making. Requires understanding, interpreting and applying federal, state and local regulations.
Complexity: The work consists of employing many different concepts, theories, principles, techniques and practices relating to an administrative field.
Work Environment: Working conditions involve occasional exposure to intermittent machine or related noise or a combination of unpleasant elements such as odors, chemical fumes, dust, smoke, heat, cold, oil, dirt or grease.
Nature and Purpose of Relationships: Contacts are constantly with co-workers, the public, groups and/or individuals such as civic leaders, peers from other organizations, representatives of professional organizations, and the news media.
Occupational Risk: Duties of this job present little potential for occupational risks to the employee. Risk exposure is similar to that found in a municipal office setting. Employee may be at risk of injury if proper safety precautions are not followed by the Employee when doing Personal Property Canvassing.
Essential Functions:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Responsible for the administration of all Personal Property Accounts.
- Conducts site inspections in order to verify the accuracy of declarations and knowledge of business operations and/or closings.
- Processes and verifies audits pertaining to Personal Property Valuation. Prepares reports for Local and State officials.
- Annually canvass the City of Danbury to update files prior to declarations being mailed.
- Works in conjunction with the Town Clerk’s office to obtain new businesses through trade name certificates.
- Reviews commercial building permits to determine if new accounts should be added or for any additions.
- Makes corrections and adjustments regarding the valuation and subsequent taxation of all Personal Property and Mobile homes assessed as Personal Property.
- Administers all exemptions in regards to Personal Property including but not limited to Manufacturer’s Exemption, Solar, Mechanic and Farm.
- Processes results from Personal Property Audits, including but not limited to providing documentation to vendor, processing corrections, and updated PP CAMA system.
- Provide customer service to taxpayers regarding assessment issues including motor vehicle adjustments, answering phone calls and questions, assisting public at counter.
Qualifications:
Education and Experience: Must have a High School diploma or equivalent and at least two (2) years of experience in Personal Property in an Assessor’s Office.
Special Requirements: Valid Driver’s License.
Knowledge, Abilities, ad Skills Required:
Knowledge: Working knowledge of Connecticut State Statutes and Regulations regarding Personal Property Statutes and Exemptions. Knowledge of the department’s real estate, personal property, property assessment programs.
Abilities: Ability to interact appropriately with the public to respond to inquiries and requests, and to plan and prioritize tasks. Ability to access the internet to obtain information in support of department operations.
Skills: Proficient customer service skills. Skill in paying careful attention to detail, clerical work, and performing duties in a timely manner. Proficient written and oral communication skills.
Physical and Mental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
Physical Skills: Work requires some agility and physical strength, such as moving in or about construction sites or over rough terrain when conducting site visits, or standing or walking for most of the work period. Occasionally, work may require the employee to stretch and reach in order to retrieve materials or department office equipment.
Motor Skills: Position requires the application of basic motor skills in order to reach, pull or push objects, to bend, twist and kneel in order to perform duties including but not limited to operating a personal computer, motor vehicle, office equipment, keyboarding and/or work processing or the filing of papers.
Visual Skills: Position required routine reading of documents, spreadsheets, reports, and computer screen for analysis and understanding. The employee is required to determine color differences.
Application Submission:
Applications must be submitted online atwww.danbury-ct.gov/employment. Qualified applicants must submit an application no later than 11:59 pm, Wednesday, April 16th, 2025. EEO/M/F/D/V
Important Note: Paper applications will not be accepted.
The application must be completed in its entirety. Omissions, false, misleading or inaccurate information will result in rejection of the application.
It is recommended that applicants do not wait until the last day to submit the application. Applications should be completed as soon as possible after publication of the announcement for examination.
Please contact the Human Resources/Civil Service Department at (203) 797-4598 or humanresources@danbury-ct.gov if you need assistance or if you have any general
questions.
1. Application Review
The Civil Service Commission is responsible for reviewing the applications to determine if they are complete and meet the minimum requirements for the position. The Commission will review all the applications for the position during their bi-weekly meetings following the closing date of the position.
If an application is accepted by the Civil Service Commission, then the applicant will be notified in writing and will be informed of the next step in the process. If the Commission does not accept an application, the applicant will also be notified in writing.
2. Testing
Once an application is accepted by the Civil Service Commission, the applicant will be notified in writing of the next steps in the testing process. Each test phase must be passed in order to continue to the next level of the selection process. The examination for this position will consist of the following parts:
PARTS WEIGHT
ORAL EXAM 100%
It is the applicant’s responsibility to adhere to the City’s testing schedule. Unless otherwise stated, there will be no make-up examinations or alternative examination dates.
If an applicant fails the test, the applicant will be immediately eliminated from consideration for this hiring process.
Oral Test Date: *week of May 5th, 2025
Test Time: To be Determined
Test Location: To be Determined
*Exam date may be subject to change
Unless otherwise notified, applicants are not permitted to bring and/or use calculators, electronic devices, books or other reference materials during the examinations).
Reasonable Accommodations in the testing process:
All requests for reasonable accommodations in the testing process along with medical documentation establishing the need for the accommodation must be submitted to the City of Danbury Human Resources Department no later than the closing date of applications.
3. The Eligibility List
A passing average score of “70” on the above test will place an applicant on the Eligibility List in rank order. The rank on this list is established according to the scores on the exam(s) indicated above plus any additional applicable seniority points awarded. The resulting list is then certified by the Civil Service Commission and will be used to fill vacancies as they occur, as per Civil Service Rules.
If the list is not exhausted, it remains in effect for one year. However, the Commission can decide to extend an eligibility list for one additional year.
Participation in the testing and recruitment process and/or placement on an eligibility list does not guarantee a continuance in the remainder of the hiring process nor does it imply or constitute an offer of employment.
4. Additional Testing Requirements
Once the eligibility list is certified, depending on the number of vacancies, candidates with the highest ranking on the list will be interviewed by a panel of City Officials. As future positions become available, applicants are interviewed from this list based on their ranking for as long as the list is active.
Salary : $67,722 - $71,289
