What are the responsibilities and job description for the Deputy Clerk - Clerk of Circuit Court position at City of Danville, Virginia?
Description
Proficiently performs detailed clerical work providing a variety of advanced administrative support for the Clerk of Circuit Court utilizing strong organizational and time management skills. Work is performed under general supervision. Candidate must be detail oriented, able to meet strict timelines, self-motivated, possess excellent customer service skills and possess the ability to multitask.
The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
- Use of Circuit Case Management and other applicable software to scan, enter, and retrieve pertinent case information; Issue and record public records, Receive and verify documents for recording on the court’s deed book; Scan and index records with accuracy; Reconcile daily collections; Assist customers in research of public records such as deeds, plats, etc.; Properly maintain and preserve deed books, indices, and plat books; May prepare court orders and case documents as needed according to Supreme Court of Virginia guidelines and state requirements; May appear in courtroom for case hearings or trials. A high level of accuracy and confidentiality is required. May perform additional duties as assigned.
ADDITIONAL DUTIES
- Thorough knowledge of standard office practices, procedures and equipment and demonstrated ability to utilize word-processing, worksheet analysis and desktop publishing software; Thorough knowledge of business English and ability to type various correspondence and assume responsibility for correct spelling, punctuation and format; Ability to relate to and knowledgeably deal with the general public, staff, attorneys, judges and government agencies both orally and in writing, tactfully and in a professional and efficient manner; Ability to work under pressure; Ability to establish priorities for completing assignments and meeting critical court deadlines and work with a minimum of supervision.
Education and Experience
- Education and experience equivalent to an Associate Degree in the legal or business field or any equivalent combination of experience and training that provides the required knowledge.
- Prior legal or business experience preferred.