Police Grants and Projects Specialist

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Locate grant funding opportunities.

Develop documents submit grant applications.

Maintain coordinate and administer grants.

Meet performance reporting requirements and operational needs.

Coordinate specifications purchasing and implementation of personnel and equipment under grant requirements.

Maintain computerized tracking system which identifies grant records of all grant applications status and awards.

Assist Police Financial Manager in preparing budgets and other specialized reports.

Reviews and recommends grant decisions and actions.

Works with and coordinates grants for the Daytona Beach Police Department.

Establishes regular contact with the accreditation specialist to support all grant standards set forth in CFA and CALEA (when applicable).

Establishes regular contact with the City Finance Department to support all grant standards set forth in City Ordinance and City Policy (when applicable).

Assists with the maintenance of standards and reports necessary for grants maintenance.

Conducts briefings as needed with the Command staff regarding the operational progress of grants.

Participates in staff functions at the Agency level.

Performs related duties as required.

Data Utilization: Requires the ability to calculate compute summate and/or tabulate data and/or information. Includes the ability to perform subsequent actions in relation to these computational operations.

Human Interaction: Requires the ability to inform and guide others by applying principles of professional counseling in addressing specific situations.

Equipment, Machinery, Tools and Materials Utilization: Requires the ability to operate maneuver and/or control the actions of equipment, machinery, tools and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of descriptive data and information such as charts, forms and schedules.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; ability to utilize principles of fractions; ability to interpret graphs.

Functional Reasoning: Requires ability to carry out instructions furnished in written oral or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning: Requires the ability to exercise the judgment decisiveness and creativity in situations involving a variety of generally pre-defined duties that are often characterized by frequent change.

Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work typically involving inside sedentary work. Ability to grasp, reach, stand, walk, sit, handle and finger dexterity.

Sensory Requirements: Ability to read and comprehend professional and technical manuals, procedures, journals and documents; legal documents; maps and layouts; memos, reports, summaries and evaluations; financial reports. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors: Tasks may risk exposure to dusts and odors in an office environment.

The work performance of non-supervisory personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein:

Knowledge of Job: Has working knowledge of the methods procedures and policies of the City of Daytona Beach as such pertain to the performance of the essential duties of Police Grants & Projects Specialist. Has working knowledge of principles and practices of grant procurement and administration. Skills and abilities required for knowledge in the operating procedures of the City and Daytona Beach Police Department. Has working knowledge of the laws, ordinances, standards and regulations pertaining to the essential duties and responsibilities of the position. Has working knowledge of the organization of the department and of related departments and agencies. Clearly understands the occupational hazards and safety precautions required to perform the essential functions of the work. Has working knowledge of terminology and related professional languages used within the department as such pertain to work responsibilities. Skilled in the areas of police administration and operations. Ability to plan assign and review the work of department personnel. Ability to establish and maintain effective working relationships with other public officials and the community. Ability to exercise good judgment in evaluating situations and making decisions. Ability to demonstrate job related computer proficiency.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with which the position interacts.

Quantity of Work: Performs described essential functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability: Assumes responsibility for completion of assigned functions. Completes assigned work within deadlines in accordance with directives policies standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical human and conceptual areas.

Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides sufficient notice to upper management with respect to vacation time and leave requests.

Initiative and Enthusiasm: Exhibits an enthusiastic self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advisement where appropriate and researches issues situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory and managerial instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified (i.e. poor communications variance with established policies or procedures etc.). Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.

Relationships with Others: Shares knowledge with managers supervisors and coworkers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships intra- and inter-departmentally and with external entities with which the position interacts. Tactfully and effectively handles requests suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.

The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.