Accounting Clerk

General Description

This employee performs major functions within the Finance Department to include Accounts Payable, Accounts Receivable, Utility Billing, Payroll, and Journal Entries. Responsible for interacting with supervisor, staff, employees, and the public in a friendly, courteous, and professional manner and displaying actions and attitudes that support and encourage the highest levels of teamwork and the enjoyment of the workplace by all affected parties.
This employee reports to and is under the general direction of the Accounting Clerk Supervisor.

Essential Functions for each Major Function:

Accounts Payable:
1. Manages accounts payable process, including 1099 vendor compliance, purchasing card transactions, checking departmental requisitions for availability of funding, approved vendor status, proper account coding and entering encumbrances into the accounting system.
2. Prepares purchase orders and distributes to appropriate departments.
3. Compiles invoices, statements, and purchase orders to be paid. Edits for accuracy, completeness, and approvals. Copies invoices, purchase requisitions for capital expenditures, coordinating w/ Finance Director. Prepares payment forms and inputs into accounting system for payment voucher run.
4. Verifies cash receipts and balances it with the daily deposits. Prepares and executes daily bank deposit transactions.
5. Prepares monthly reports associated with expenditure of grant funds as required.
6. Miscellaneous duties include assisting the department with performing and invoicing title searches.

Accounts Receivable/Utility Billing
1. Works to process utility billing functions, including delinquent accounts/lien processing, account transfers and reconciliations.
2. Manage the interface with the City’s solid waste/recycling vendor, serving as the City’s liaison between customers, the city, and the service provider. Ensure charges for services are correct and can be reconciled.
3. Reconciles daily cash receipts and prepares bank deposit.
4. Collects and processes cash receipts for all City revenues, bills and receives revenues daily.
5. Custodian for Petty Cash box; prepares check request papers as needed to reimburse the bank and submits to accounts payable for processing.
6. Prepares invoices for impact fees and maintains paid listing.
7. Greets and directs the public to the proper departments. Answers all incoming telephone calls and general information questions from the public and routes to proper personnel.
8. Miscellaneous duties including ordering office supplies.

Payroll/Journal Entries
1. Responsible for preparing, processing and maintenance of the City’s payroll program.
2. Prepares and executes all payroll functions, including payroll A/P, 1096 maintenance, 941 maintenance and reconciliation, UCT6 maintenance, W-2.
3. Production of bi-weekly payroll including banking interface and computation of monthly payments for health, life, vision, and dental insurance. This involves working closely with the Human Resource officer, departmental staff, and individual employees as necessary.
4. Maintain a master list of weekly, monthly, quarterly, and annual adjusting journal entries. Including proper supporting documentation for such entries.
5. Ensure all journal entries are entered into the accounting software in a timely manner.

Duties Shared Between Functions
1. Answer phones and assist customers as needed.
2. Verifies cash receipts and balances with daily deposits.
3. Prepares and executes daily bank deposit transactions.
4. Performing and invoicing title searches.
5. Sorts, processes, and distributes incoming mail.

Education and/or Experience (Dependent on Area of Specialization):
High School diploma or equivalent
Basic knowledge in the use of email, word processing and spreadsheets.

Essential for:
Accounts Payable:
Accounts payable experience.
Cashier/UB Billing:
Knowledge of cash management; protocols
Payroll:
Prior payroll experience including quarterly and annual filings.
Desirable:
Ability to enhance job responsibilities via training.

Related Knowledge and Abilities

This employee is required to work in a highly visible environment and must be able to project a positive image. Must have the ability to meet and communicate with good oral communication skills directly with the general public.. Must be able to effectively and tactfully answer citizen, employee and/or vendor inquiries through telephone conversations and/or direct contact.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully meet the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sufficient manual dexterity to allow typing and writing.

Sufficient visual acuity to read and comprehend departmental reports and documents.
Sufficient auditory perception and speaking ability to answer telephones, direct calls, and speak with in-person clientele.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Job Type: Full-time

Pay: $16.21 - $26.23 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to Commute:

• Daytona Beach Shores, FL 32118 (Required)

Ability to Relocate:

• Daytona Beach Shores, FL 32118: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $26