What are the responsibilities and job description for the Assistant Director of Information Technology Services position at City of Deerfield Beach?
JOB
The purpose of this position is to assist the Chief Information Officer (CIO) with the planning and organization of the Information Technology Services Department and manage daily operations and support of the ERP system. This position also assists in the strategic plans, policies, programs, and schedules for business and financial reporting, and management information services to accomplish organizational goals and objectives.This class works independently, under limited supervision, reporting major activities through periodic meetings
EXAMPLE OF DUTIES
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.Assists with Directing all City technology projects to ensure they meet the business needs of the City and fit into the current architecture.Develops, establishes, and implements goals and objectives that are consistent with the City’s strategies and the CIO’s Department strategies.Manages all technology purchases City-wide; responsible for all cost containment efforts related to information technology.Assist with the Preparation and management of the City’s technology budgets.Communicates and builds productive and cordial relationships with technical and non-technical staff and internal and external customers.Designs, documents and delivers targeted training to department directors/heads, administrators, managers, and supervisors relating to enterprise software and ERP module usage.Manages user privileges for various City enterprise software and for department specific software which connect to the network. Consults with the CIO and provides information technology recommendations for innovation, security and software improvements/upgrades.Stays current with technology advances, trends, and issues; evaluates risks, relevance, and usefulness.Recommends policy for and evaluates alternative configurations and selection of advanced automation equipment and software.Manages City-wide Knowledge Management (KM) for department central enterprise architecture, information management and records management programs.Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
SUPPLEMENTAL INFORMATION
KNOWLEDGE, SKILLS AND ABILITIESKnowledge of complex information systems concepts, systems analysis and programming. Knowledge and good understanding of the City operations supported by the Information Technology department. Skill in integrating all aspects of an assigned project, complex and/or multiple projects. Ability to set priorities. Ability to coordinate and manage activities of unit to meet project timeliness. Ability to use comprehensive knowledge and competency at the highest technical level. Ability to communicate at all levels, conceptual thinking, and the ability to lead projects to conclusion. Skills in formal systems development, life cycle processes and project management. Demonstrated experience in enterprise programming architectures and solutions. Ability to supervise employees, set priorities, and the ability to coordinate activities of unit to meet project timelines.Ability to maintain inventory and property.Ability to make budget recommendations and manage the budget.Ability to use computers for data entry, word processing, and accounting purposes.Ability to interact effectively and maintain relationships with the general public, City officials, vendors, and other City employees.PHYSICAL DEMANDSPhysical demands refer to the requirements for physical exertion and coordination of limb and body movement.Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis and sustained keyboard operations.WORK ENVIRONMENTUnavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.None.WORK HOURS Monday – Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)AMERICANS WITH DISABILITIES ACT COMPLIANCEThe City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.ESSENTIAL SAFETY FUNCTIONSIt is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.EMERGENCY MANAGEMENT RESPONSIBILITIESNote: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
The purpose of this position is to assist the Chief Information Officer (CIO) with the planning and organization of the Information Technology Services Department and manage daily operations and support of the ERP system. This position also assists in the strategic plans, policies, programs, and schedules for business and financial reporting, and management information services to accomplish organizational goals and objectives.This class works independently, under limited supervision, reporting major activities through periodic meetings
EXAMPLE OF DUTIES
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.Assists with Directing all City technology projects to ensure they meet the business needs of the City and fit into the current architecture.Develops, establishes, and implements goals and objectives that are consistent with the City’s strategies and the CIO’s Department strategies.Manages all technology purchases City-wide; responsible for all cost containment efforts related to information technology.Assist with the Preparation and management of the City’s technology budgets.Communicates and builds productive and cordial relationships with technical and non-technical staff and internal and external customers.Designs, documents and delivers targeted training to department directors/heads, administrators, managers, and supervisors relating to enterprise software and ERP module usage.Manages user privileges for various City enterprise software and for department specific software which connect to the network. Consults with the CIO and provides information technology recommendations for innovation, security and software improvements/upgrades.Stays current with technology advances, trends, and issues; evaluates risks, relevance, and usefulness.Recommends policy for and evaluates alternative configurations and selection of advanced automation equipment and software.Manages City-wide Knowledge Management (KM) for department central enterprise architecture, information management and records management programs.Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
SUPPLEMENTAL INFORMATION
KNOWLEDGE, SKILLS AND ABILITIESKnowledge of complex information systems concepts, systems analysis and programming. Knowledge and good understanding of the City operations supported by the Information Technology department. Skill in integrating all aspects of an assigned project, complex and/or multiple projects. Ability to set priorities. Ability to coordinate and manage activities of unit to meet project timeliness. Ability to use comprehensive knowledge and competency at the highest technical level. Ability to communicate at all levels, conceptual thinking, and the ability to lead projects to conclusion. Skills in formal systems development, life cycle processes and project management. Demonstrated experience in enterprise programming architectures and solutions. Ability to supervise employees, set priorities, and the ability to coordinate activities of unit to meet project timelines.Ability to maintain inventory and property.Ability to make budget recommendations and manage the budget.Ability to use computers for data entry, word processing, and accounting purposes.Ability to interact effectively and maintain relationships with the general public, City officials, vendors, and other City employees.PHYSICAL DEMANDSPhysical demands refer to the requirements for physical exertion and coordination of limb and body movement.Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis and sustained keyboard operations.WORK ENVIRONMENTUnavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.None.WORK HOURS Monday – Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)AMERICANS WITH DISABILITIES ACT COMPLIANCEThe City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.ESSENTIAL SAFETY FUNCTIONSIt is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained.EMERGENCY MANAGEMENT RESPONSIBILITIESNote: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
