What are the responsibilities and job description for the Public Works Utilities Director position at City of DeFuniak Springs?

Public Works Utilities Director

JOB SUMMARY :

Under the administrative direction of the City Manager, this position is responsible for all employees and activities of the Public Works department, and performs highly responsible, professional, administrative, technical and supervisory work. Responsible for directing the day-to-day operations and short- and longrange plans and programs of the City's public works systems. Work involves ensuring that the work programs and budgets of various divisions are coordinated to achieve their respective objectives. Work is performed with considerable professional and managerial independence within general policy guidelines.

ESSENTIAL JOB FUNCTIONS :

The following statements describe the principal functions of this job and its scope of responsibility but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Plans, directs, and coordinates the activities of the Public Works divisions, including streets, facility maintenance, grounds maintenance, water, sewer, natural gas, fleet maintenance, sanitation, parks and recreation, cemetery, and public works administration.
Plans, schedules, directs, and reviews the work of the department through personal observatwork in progress and inspection of completed projects.
Organizes and directs street and sidewalk maintenance, right-of-way cleaning and mowing, drainage

and storm water management, street paving, solid waste collection, purchasing of materials,

equipment and supplies, building and grounds maintenance, infrastructure planning and

maintenance, municipal fleet maintenance and equipment services, natural gas system, sewer

collection, water distribution, and all capital improvements.

Responds to citizen's inquiries, complaints and service requests performed by the department relative to city policies and procedures.

Oversees maintenance of the city's infrastructure and reports on its condition, including streets, sidewalks, drainage, and utilities.

Responsible for performing and documenting condition assessment of city utilities and assisting in mapping the location of all city utilities.

Directs the development, administration and review of the departmental budget and exercises control over expenditures.

Prepares the budget request for the department to be submitted to the City Manager and

administers the adopted budget.

Supervises and monitors purchasing activity, contract negotiations, and performs cost analysis of equipment, supplies and commodities used by the City.

Responsible for department requisitions and expenditures and coordinates the timely delivery of materials and services with contractors and vendors.

Prepares reports, evaluates department needs and formulates short- and long-range plans to meet those needs.

Maintains liaison with appropriate County, State, and Federal agencies.

Establishes standards, plans, schedules, and procedures for expanding, operating, and maintaining the City's utility system.

Assesses the need for consultant services and recommends; accordingly, represents the City's interests in overseeing and evaluating consultant recommendations.

Participates in development review process.

Appraises adequacy of facilities and develops plans and priorities for modification and extensions; evaluates soundness and efficiency of operations; supervises the installation of improvements; and develops work programs and budgetary estimates.

Recruits, selects and supervises upper management employees within the Division as well as presides over and participates in personnel matters within the Department including making recommendations for employee salary increases, transfers, promotions, and discipline or discharge of employees.

Enforces city rules, regulations, policies and procedures, and ensures work is performed in

accordance with established safety rules and in compliance with city, county, state, and federal laws and ordinances.

Conducts employee evaluations and assists in training City staff as needed.

Assists the City Manager in the preparation and review of engineering plans and specifications, bidding, project management, or capital projects.

Serves as project manager or coordinator for special activities as assigned by the City Manager.

Must be highly self-directed and self-motivated.

Completes and submits reports in relation to public works as required.

Participates in and completes special projects as required.

Participates on committees and with events as needed.

Attends city meetings and workshops as required.

Adheres to work schedule and attendance requirements.

Adheres to all safety rules and regulations.

Performs other duties as directed and required.

Must create a positive public image as a representative of the city.

KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of city policy and procedures, laws, ordinances, and regulations affecting utility and public works activities.

Knowledge of principles, practices techniques and equipment used in modern public works project administration, as well as thorough knowledge of management principles and supervisory practices.

Knowledge of principles, practices, techniques regarding sanitary sewer systems, natural gas, and street maintenance and repairs.

Knowledge of principles and standards in the engineering disciplines related to municipal water supply and distribution; wastewater collection, treatment, and disposal; and road and drainage systems.

Knowledge of construction methods and the maintenance of public infrastructure systems.

Knowledge of regulatory and permitting issues associated with public water and wastewater systems.

Knowledge of modern management practices and methods and the ability to handle personnel issues for general employees and employees in a bargaining unit.

Knowledge of budgetary development, administration and control.

Ability to communicate effectively, verbally and in writing, with employees, department heads, consultants, other governmental agency representatives, City officials, and the public.

Ability to conduct necessary engineering research and compile comprehensive reports.

Ability to organize and supervise the work of others and give clear verbal instruction to utility and public works employees and to coordinate a wide variety of public services.

Ability to communicate and negotiate effectively with diverse groups and effectively manage and motivate a wide range of employees with varying skills and backgrounds.

Ability to demonstrate initiative and creativity in coordinating tasks and projects along with

developing sound, creative solutions to concerns and / or problems.

Ability to maintain high level of concentration despite constant interruptions.

Ability to be flexible and change job priorities at a moment's notice.

Knowledge of business markets, general and municipal purchasing principles, policies and

procedures; state laws governing procurement; current market trends and developments; and

inventory control and materials management practices.

QUALIFICATIONS, TRAINING AND EXPERIENCE :

Graduation from a four-year college or university with a degree in engineering, public administration, management or a closely related field. A progressively demonstrated skill of at least five (5) years' experience and aptitude for performing professional and administrative work in public works, engineering or a closely related field. Requires a valid driver license.

An equivalent combination of education, training and experience may be substituted for the minimum requirements.

PHYSICAL DEMANDS AND WORK ENVIRONMENT :

The physical demands described here are representative of those that must be met by an employee successfully to perform the essential functions of this job. The work environment characteristics are those an employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential job functions.

Physical Demands :

Required to operate a vehicle and / or equipment. Required to sit, walk, talk and hear.

Required to use hands and fingers with dexterity to operate objects, tools or controls and reach with hands and arms. Must be able

to lift and / or move up to 50 pounds. Must be able to maintain body equilibrium to prevent falling when walking or standing on uneven surfaces. Must be able to climb ladders and scaffolding. Must comply with safety requirements, including but not limited to use of safety equipment such as safety glasses, earplugs,

and hardhat. Must be able to perform inspections on construction sites and various areas of existing buildings including roofs and mechanical rooms. May be subject to dust, heat, and physically dangerous areas while working in field or during construction operations. May be exposed to vehicular traffic or high exposed places. May be subject to insects, snakes, rodents or spiders. Specific vision abilities require close vision and ability to adjust focus. Requires the ability to differentiate colors and shades of colors and the ability to talk and hear.

Work Environment :

Typical work environment will be in an office setting. The noise level is usually quiet to moderate.

Occasionally exposed to outdoor weather. Requires occasional travel representing the city at meetings, in various professional associations, or for training and career development.

Hours Worked :

Typical work schedule will be Monday through Friday from 8 : 00 a.m. till 5 : 00 p.m. Subject to be called in on a holiday or during an emergency situation.

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