Facilities Supervisor

Salary : $77,206.55 - $93,854.04 Annually

Location : Del Mar, CA

Job Type : Full-Time Regular

Job Number : 2025-04

Department : Public Works Department

Opening Date : 02 / 05 / 2025

Closing Date : Continuous

The Position

The City of Del Mar seeks a Facilities Supervisor with strong technical skills to join the City Del Mar Public Works Department. The position is responsible for managing and maintaining City facilities and buildings, administrating third-party contractual work, and developing and taking ownership of preventative maintenance programs. The ideal candidate will be a seasoned technical expert with strong knowledge of facilities maintenance and repairs, leadership and problem-solving skills, and the ability to develop and implement related facilities maintenance programs.

This position is open until the needs of the City are met, so interested applicants are encouraged to apply immediately. First review of applications will begin on Monday, February 24, 2025, at 8 : 00 am.

GENERAL PURPOSE

Under general direction, provides oversight and expert technical guidance and recommendations, and is responsible for maintaining City buildings and facilities and managing and administrating contractual work.

DISTINGUISHING CHARACTERISTICS

This is a single-incumbent class responsible for planning, administrating, performing, and directing facility and maintenance activities within the Public Works Department. The division's functions and responsibilities include facilities management of City Hall / Civic Center, Powerhouse Community Center, Del Mar Branch Library, Beach Safety Center, Public Works Buildings, and Del Mar Community Building. Responsibilities and assignments are broad in scope and require independent judgment on issues that are complex, interpretive and evaluative in nature. The work of this class involves significant leadership, accountability, and decision-making responsibilities. The position reports to the Public Works Operations Manager and exercises no direct supervision over staff.

The Essential Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.

Facilities Maintenance

• Evaluates facility needs and priorities, develops and implements short-term and long-term maintenance programs for City facilities including establishing and updating preventative maintenance schedules, planning repair work, projecting asset conditions and life cycles, and assisting in projecting maintenance costs.
• Ensures the timely completion of planned preventive maintenance programs in coordination with Public Works management.
• Manages Citywide and City Hall facility, maintenance, special projects and service contracts and equipment warranties, including carpentry, heating and air conditioning HVAC, fire alarm, security systems, plumbing, electrical, painting, and other related facilities maintenance contracts and oversees associated facilities maintenance and improvement programs.
• Monitors building and facility systems to ensure proper settings and working order.
• Implements procurement processes including preparing scopes of work for facilities maintenance and contract awards in coordination with Public Works management.
• Supervises the day-to-day maintenance activities of City facilities including monitoring contractors and City staff performing maintenance and repair work in and around buildings and facilities to ensure the work is appropriately performed to City standards and contracts.
• As assigned, may train, supervise, and provide technical assistance and functional oversight to assigned staff, interns, and / or consultants performing facilities maintenance and repair work.
• Performs minor and some major facility repair and maintenance work. Performs diagnosis and repairs to small and large equipment.
• Reviews facilities-related work requests; determines methods of performing work, scheduling, and necessary supplies and materials.
• Operates, maintains, and repairs a variety of mechanical and power tools, equipment, and testing instruments.
• Maintains accurate records; orders supplies, parts, and materials; picks up parts as necessary; processes related invoices.
• Creates and maintains database inventories for the facilities management system.
• Assists in the development of cost estimates for facilities maintenance and repair activities.
• Assists in the preparation and monitoring of the facilities maintenance section budget and facilities maintenance related policies and procedures.
• Investigates and resolves facilities and buildings related complaints and citizen inquiries.
• Responds to facility and public works emergencies, including during off-hours, as needed.

The Desired Minimum Qualifications

Knowledge of :

Ability to :

Training and Experience : A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D., and four years of increasingly responsible experience in the construction, maintenance and repair of public buildings and facilities; or an equivalent combination of training and experience.

Licenses; Certificates; Special Requirements :

Supplemental Information

PHYSICAL AND MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands :

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee is frequently required to stand and talk or hear; walk or sit. Employee may also climb stairs and ladders to access inspection areas. This position lifts or moves objects weighing up to 50 pounds and occasionally up to 100 pounds. This position conducts field inspections outdoors under variable weather conditions.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Mental Demands :

While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; use math and mathematical reasoning; deal with changing, intensive deadlines, and interact with officials and the public.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly exposed to outside weather conditions and wet or humid conditions. The employee regularly works near moving mechanical parts and is exposed to toxic or caustic chemicals, fumes or airborne particles, risk of electrical shock, and vibration. The noise level is occasionally moderately loud.

Hyrbid Work Schedule

The City offers flexible hybrid, telework schedules to applicable positions.

Health Insurance

Employees have the choice of HealthNet or Kaiser health insurance plans. The City contributes a cafeteria benefit towards the cost of health coverage. The cafeteria benefit covers the entire cost of the employee and provides an additional contribution toward the cost of dependent coverage.

Dental Insurance

Principal is the City's dental provider. This plan allows the employee to see a network provider or the dentist of their choice.

Cash out Programs

The City offers a vacation cash out program up to 80 hours for eligible management employees and an unused sick leave converision program where sick leave can be converted to vacation time.

Life Insurance

The City provides Basic Life insurance and Basic AD&D insurance in the amount of one times the annual salary, with a maximum of $50,000. The plan carrier is Mutual of Omaha. The City also offers a Voluntary Life plan through the same carrier. Employee and dependent coverage is available, fully paid by the employee.

Disability Insurance

The City requires that all full-time employees enroll in Mutual of Omaha disability plans. The plan consists of a short term and long term disability component and the cost is based on annual salary. The City pays for the cost of these plans. The City also offers a voluntary supplemental short term disability plan.

CALPERS

The City of Del Mar participates in the California Public Employees' Retirement System. Every regular, full-time employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act (PEPRA) will apply to new members of CalPERS. The benefit formula for new members is 2% at age 62. For existing CalPERS members, the benefit formula is 2% at age 60.

457(b) Deferred Compensation Plans

The City sponsors a 457(b) plan (both traditional and Roth options) with ICMA (MissionSquare) Retirement Corporation and CalPERS. Contributions are made by the employee. The maximum annual deferral amount is based on IRS limits.

Section 125 Flexible Spending

The City offers a Section 125 Flexible Spending plan that allows employees to use pre-tax dollars to pay for eligible health expenses, child care, and insurance deductions. Employees can enroll during Open Enrollment.

Employee Assistance Program

The City provides an Employee Assistance Program through Magellan.

Holidays

The City shall recognize 12 days as official City holidays, and all employees, except temporary employees, normally scheduled to work on these days will be given the day off with pay. In addition, the City offers two floating holidays.

In addition to the benefits listed above, please refer to the

How many years of related work experience in the construction, maintenance and repair of public buildings and facilities do you have?

What is your highest level of education achieved?

Briefly describe your experience supervising the general maintenance of a facility or facilities and / or developing and managing facility maintenance programs.

Required Question

Salary : $77,207 - $93,854