What are the responsibilities and job description for the Administrative Assistant III position at City of Deland - Florida?
Wayne G. Sanborn Activity Center
Department: 147 - Sanborn Activity Center Exempt: No
Reports To: Activities Director Wage: - $20.36 Hourly
Position Type: Full-Time Hours: 40 hrs/week
Job Summary:
Performs a variety of clerical tasks and will perform typing tasks. This individual is responsible for varied clerical work which may require a qualified typist. It calls for the exercise of judgment in the application of prescribed procedures and methods to routine matters. Depending upon the nature of the assignment, the work may be done under close or general supervision and checked by another step in a clerical process or by an immediate supervisor. Employee reports to the Activities Director.
Job Description:
DUTIES & RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE REQUIREMENTS
•
Must be First Aid and CPR/AED certified or get certified within six (6) months of hire.
PREFERRED SKILLS
•
Experience in bookkeeping is highly desired.
•
Completion of business school or college level training is highly desirable.
LANGUAGE SKILLS
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Ability to clearly and effectively communicate verbally and in writing.
•
Ability to develop and maintain good personal relationship with other employees and the public.
•
Ability to deal with the general public in a professional, courteous manner.
•
Ability to develop oral and written reports and presentations.
REASONING ABILITY
•
Ability to apply common sense understanding, to carry out and follow instructions furnished in written and oral form.
•
Ability to deal with problems involving several variables in standardized situations when immediate guidance from the supervisor may not be available.
•
Ability to work with a minimum amount of supervision and to think and act independently under general supervision.
•
Exercise independent judgment in the performance of specifically assigned responsibilities.
•
Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
OTHER SKILLS AND ABILITIES:
•
Extensive knowledge of office terminology, procedures and equipment, and of business arithmetic and English.
•
Ability to operate a computer with good knowledge of Microsoft Office Suite.
•
Ability to make relatively complex mathematical computations rapidly and accurately.
•
Some knowledge of elementary bookkeeping.
•
Ability to type from clear copy or draft at an average rate of speed.
•
Clerical aptitude, initiative, efficiency, good judgment, tact and courtesy are required.
WORK ENVIRONMENT/ADA: While performing the duties of this job, the employee is regularly required to sit for long of periods of time performing repetitive functions and/or view a display screen. Some of these functions include: filing and ordering files. Ability to access, input, and retrieves information from a computer.
Lifting: Lift up to 75 Pounds-
Vision: 20/20 or Corrected to 20/100
Environment: Office/Sedentary Work
Hearing: Normal Noise Levels for Work Environment
Department: 147 - Sanborn Activity Center Exempt: No
Reports To: Activities Director Wage: - $20.36 Hourly
Position Type: Full-Time Hours: 40 hrs/week
Job Summary:
Performs a variety of clerical tasks and will perform typing tasks. This individual is responsible for varied clerical work which may require a qualified typist. It calls for the exercise of judgment in the application of prescribed procedures and methods to routine matters. Depending upon the nature of the assignment, the work may be done under close or general supervision and checked by another step in a clerical process or by an immediate supervisor. Employee reports to the Activities Director.
Job Description:
DUTIES & RESPONSIBILITIES
- Prepares purchase orders and accounts payable slips.
- Keep catering and insurance records current
- Create invoices and process billing
- Completes rental contracts and floor plans.
- Writes up maintenance requests.
- Maintains logs and other records.
- Assembles data from office records for incorporation into various reports.
- Acts as receptionist taking messages, transferring calls and greeting guests
- Ability to type correspondence from rough drafts, requisitions, statistical tabulations and data, form letters, memoranda, voucher, reports and other materials.
- Schedules tours and special events for the Sanborn Activity Center
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE REQUIREMENTS
- High school or general education degree (GED) from an accredited institution is required.
- A minimum of three years experience as an Administrative Assistant II or an equivalent is required
- Experience in advanced clerical, secretarial and all Microsoft Office platforms is required.
- An equivalent combination of education, experience and training except for licensure/certification requirements may be considered for minimum requirements which provides the required knowledge, skills and abilities
- Knowledge of Canva is a plus
•
Must be First Aid and CPR/AED certified or get certified within six (6) months of hire.
PREFERRED SKILLS
•
Experience in bookkeeping is highly desired.
•
Completion of business school or college level training is highly desirable.
LANGUAGE SKILLS
•
Ability to clearly and effectively communicate verbally and in writing.
•
Ability to develop and maintain good personal relationship with other employees and the public.
•
Ability to deal with the general public in a professional, courteous manner.
•
Ability to develop oral and written reports and presentations.
REASONING ABILITY
•
Ability to apply common sense understanding, to carry out and follow instructions furnished in written and oral form.
•
Ability to deal with problems involving several variables in standardized situations when immediate guidance from the supervisor may not be available.
•
Ability to work with a minimum amount of supervision and to think and act independently under general supervision.
•
Exercise independent judgment in the performance of specifically assigned responsibilities.
•
Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
OTHER SKILLS AND ABILITIES:
•
Extensive knowledge of office terminology, procedures and equipment, and of business arithmetic and English.
•
Ability to operate a computer with good knowledge of Microsoft Office Suite.
•
Ability to make relatively complex mathematical computations rapidly and accurately.
•
Some knowledge of elementary bookkeeping.
•
Ability to type from clear copy or draft at an average rate of speed.
•
Clerical aptitude, initiative, efficiency, good judgment, tact and courtesy are required.
WORK ENVIRONMENT/ADA: While performing the duties of this job, the employee is regularly required to sit for long of periods of time performing repetitive functions and/or view a display screen. Some of these functions include: filing and ordering files. Ability to access, input, and retrieves information from a computer.
Lifting: Lift up to 75 Pounds-
Vision: 20/20 or Corrected to 20/100
Environment: Office/Sedentary Work
Hearing: Normal Noise Levels for Work Environment
- Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.
Salary : $20
