What are the responsibilities and job description for the Housing Program Coordinator, PT Seasonal position at City of Delray Beach, FL?
Job Description
EEO Statement
The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services
Non-Smoking
The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.
The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.
This is a professional position in the Neighborhood & Community Services Department assisting with all processes of the Urban Development Action Grant Program. The job is performed under general supervision and reports to the Division Head.
This a Part Time Seasonal position with NO benefits included.
Essential Job Duties
The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Coordinate budget preparation for the division which includes developing and coordinating budget analysis, schedules and assisting the department to ensure timely completion of the annual goals.
- Review of revenues and expenditures of operating budgets for various divisions to ensure conformance to budgetary limits. Perform intermediate technical entries for authorized budget transfers.
- Act as the first-line assistant for any program questions.
- Performs periodic audits to examine, verify and reconcile revenues from all divisions maintain program compliance.
- Prepare written and oral reports as needed.
- Prepare and assist Federal, State and Local reports including grantee performance reports for programs administered by the Division i.e., with Preparation of Annual and LHAP Plan.
- Respond to customer requests for information on available housing assistance programs.
- Conduct statistical comparison of information.
- Prepare forms and compose letters. Create and maintain specialized office files. Assemble, file and prioritize information.
- Fosters positive employee relations and employee morale on a City-wide basis.
Minimum Qualifications
- High school graduation or possession of an acceptable general equivalency diploma.
- An Associate of Arts Degree (AA) is preferred.
- Five (5) years of related experience involving administrative functions.
- Three years (3) years’ experience with a federal or state housing program, social service, workforce housing program and/or mortgage processing.
Knowledge of Business English, spelling, mathematics and punctuation, in order to prepare documents and compose letters, etc. Knowledge of office practices, procedures and equipment. Knowledge of the division and City's policies, procedures and practices. Ability to establish and maintain effective working relationships with employees and the general public. Ability to record and transcribe minutes as required. Must possess superb typing skills with speed and accuracy. Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment. Requires demonstrated ability to utilize personal computer and office software such as MS Word, MS Excel and electronic mail.
The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization’s mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer’s specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.
A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.
Supplemental Information
Physical Demands/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is required to walk, stand, bend, stoop and drive. The employee must occasionally lift and/or move up to 15 lbs. Specific vision abilities required by this job include close vision, color and depth perception and the ability to adjust focus. Work performed in an office environment and in the field.
SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.
