What are the responsibilities and job description for the Purchasing Agent position at City of Delray Beach, FL?
Salary : $56,617.60 - $90,584.00 Annually
Location : FL 33444, FL
Job Type : Full-time
Job Number : 02468
Department : Finance
Division : 19-000 Purchasing
Opening Date : 01 / 03 / 2025
Closing Date : 1 / 12 / 2025 4 : 00 PM Eastern
Job Description
- Pay can be commensurate with qualifications and experience
Veterans' Preference Applies
EEO Statement
The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services.
Non-Smoking
The City of Delray Beach is a Non-Tobacco Workplace . The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.
Under supervised direction, work independently and perform professional work in the technical and administrative functions of the purchasing activities of the City including purchasing and contract administration. This position is responsible for procuring or coordinating the procurement of architectural and engineering services, construction, technology, supplies, and professional services required by various departments in accordance with all applicable federal, state and local laws, ordinances, rules and regulations, policies and procedures. Direction is received from the Purchasing Manager or designee.
Essential Job Duties
The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Minimum Qualifications
Ability to prepare written and oral reports and presentations. Strong proficiency with PC's, word processing and spreadsheet applications. Ability to manage and prioritize routine and specialized assignments utilizing knowledge acquired through prior education, training, and experience. Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment. Demonstrate ability to utilize personal computer and office software such as MS Word, MS Excel and electronic mail.
Working knowledge of business practices related to purchasing. Knowledge of contract documents, solicitation methods and contract administration related to procurement. Knowledge of laws, policies and procedures governing public procurement. Good knowledge of mathematics to perform computations and collect statistics for basic cost and price analysis. Excellent proofreading and grammatical skills. Some knowledge of cost accounting as it relates to price and cost analysis. Skill in researching and preparing specifications, solicitations and contract documents. Skill in negotiating contracts. Working skill in project management. Working skill with computers, including automated purchasing systems and common office software and productivity tools. Ability to read, interpret, explain and properly apply rules, regulations, laws, policies and procedures. Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies. Ability to use judgment and initiative in making recommendations and resolving problems. Ability to effectively communicate orally and in writing, including the ability to convey technical subjects in a clear, concise and positive manner. Ability to establish schedules and to complete projects on a timely basis. Ability to successfully deal with all persons in a fair and equitable manner. Ability to make difficult decisions and award contracts impartially and objectively. Possess integrity and a high sense of personal and professional ethics.
The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and / or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.
A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.
Supplemental Information
Physical Demands / Work Environment :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk, stand, climb and bend. The employee must occasionally lift and / or move up to 15 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Works inside in a storeroom environment.
SELECTION GUIDELINES : Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change
Full-time employees of the City of Delray Beach are provided with a comprehensive benefits package that includes paid holidays, sick leave, vacation, health insurance, life insurance, long-term disability insurance, a defined pension plan, and much more. Benefit coverage varies by employee group.
For a more detailed overview please
The City will not consider applicants who have used tobacco products for a period of at least three months prior to application for employment. The definition of "tobacco products" shall include, but is not limited to, cigarettes, e-cigarettes, cigars, chewing tobacco, pipes and snuff. Have you used any tobacco products for a period of at least three months prior to your application for employment?
Please indicate your highest level of education in Public or Business Administration or closely related field. You must attach a copy of your diploma or transcripts in order to be considered, otherwise your application will be rejected.
Do you possess any of the following Certifications listed below? You must attach a copy of the certification / s to your application in order to be considered for the position, otherwise your application will be rejected. If you don't have any of them please acknowledge that you must obtain them within 3 years of your hiring date.
How many years of verifiable experience or working knowledge of the public procurement processes do you have?
How many years of verifiable professional experience do you have in the purchasing of goods and services and / or in the administration of contracts.?
Please describe your verifiable experience (ex : company name, dates, essential duties) in purchasing of goods and services and / or administration of contracts. See resume is not an option, you must describe.Please indicate N / A if not applicable
How many years of public / government experience do you have in purchasing which includes purchasing quotes, bids and other documents?
Are you claiming Veteran's preference? If so, you must scan and attach a copy of your DD-214 to this application. Otherwise your claim will not be considered. Please note that only DD-214 with HONORABLE discharge qualify to claim veteran's preference.
Required Question
Salary : $56,618 - $90,584
