Human Resources Administrative Assistant II

ISSUE DATE: 2/21/2025

CLOSING DATE: Open Until Filled

ELIGIBILITY: Internal & External

LOCATION: Human Resources

One (1) Regular Full-Time Non-Exempt Vacancy

Anticipated Hiring Range: $19.33 - 24.86

If you have any issues with the application system please contact Workbright's customer service department at (844) 458-0173

DEFINITION: The HR Administrative Assistant provides essential support to the Human Resources department by managing employee records, assisting with recruitment processes, and ensuring compliance with HR policies. This role serves as the first point of contact for HR-related inquiries, maintains personnel files, coordinates pre-employment screenings, and supports employee engagement initiatives. Additionally, the HR Administrative Assistant handles administrative tasks such as data entry, document processing, and benefits assistance, contributing to the smooth and efficient operation of the HR department.

ESSENTIAL FUNCTIONS (Not all inclusive): Serves as the first point of contact for employees and visitors regarding HR matters.

Screens and directs calls, answers general inquiries, and provides assistance as needed. Maintains confidentiality when handling sensitive employee information. Maintains and updates employee personnel files (both physical and digital), including personnel, medical, benefits, and payroll records. Ensures compliance with record retention policies and public records regulations. Processes and enters employee data into HR systems with accuracy. Assists with pre-employment activities, including new hire documentation, reference checks, and onboarding paperwork to ensure a smooth and compliant hiring process. Maintains records of Commercial Driver's Licenses (CDL), ensures timely renewals, and tracks required certifications to ensure compliance with city and state regulations. Provides information and assistance to job applicants. Assists in coordinating employee recognition programs (e.g., birthdays, Employee of the Quarter, service awards). Supports HR initiatives related to employee wellness, training, and engagement. Prepares and processes various HR documents, reports, and forms. Supports benefits enrollment and assists employees with basic benefits-related questions. Assists with HR compliance audits and policy updates. Manages mail distribution, filing, and other clerical tasks as assigned.

MINIMUM QUALIFICATIONS: Requires High School graduation or GED equivalent. At least 1-2 years of administrative experience in HR or a related field. HR Administrative experience in a city, county, or state government setting preferred. Must possess effective oral and written communication skills, excellent interpersonal skills, and advanced knowledge of Microsoft applications including Word and Excel. Experience with Munis preferred. Experience with applicant tracking systems, employee relations, and sourcing tools preferred. Must possess excellent time management skills and must maintain strict confidentiality.

LICENSES/CERTIFICATIONS: Requires designation as Notary Public within six months of hire.

BENEFITS: Full City benefits to include Florida Retirement System, paid employee health/dental, accrued vacation, sick leave, and more.

Veteran Preference in appointment will be given to those eligible.

In order to be eligible for Veteran Preference you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers, or equivalent certification from the DVA, listing military status, dates of service and discharge type PRIOR TO CLOSING DATE OF THE JOB POSTING. Please redact social security number and date of birth information from all documents submitted.

In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability

If you require an accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at 386-878-8750 at least 48 hours (excluding weekends and holidays) prior to the meeting or activity.

We are proud to be a Drug-free, Smoke-free and Equal Opportunity Employer!