Planning Coordinator

Planning Coordinator
ISSUE DATE: 7/11/2024
CLOSING DATE: 7/18/2024
ELIGIBILITY: Internal and External
LOCATION: Planning and Development

Regular Full-Time Non-Exempt Vacancy

Anticipated Hiring Range: $22.67 - $28.34 - 34.01

If you have any issues with the application system, please contact Workbright's customer service department at (844) 458-0173

DEFINITION: Under general supervision of the Director of Planning & Development Services, the Planning Coordinator works both in an administrative assistant role and on planning-specific tasks relating to land use matters. The employee is therefore required to be technically proficient professional software, organized, proactive in communication, customer service skills, and analytical. This position is above an entry-level administrative function and requires additional training and knowledge through continuing education, as is available. The position is responsible for document management, schedules, meeting minutes, answering inquires, and other office support duties. Performs related work as required.

ESSENTIAL FUNCTIONS (Not all-inclusive): Communicates and works effectively with local governments, community leaders, developers, and organizations in the planning, development and implementation of special projects and research. Assists with the coordination of planning matters aimed at creating a more diversified and sustainable community intended to attract new development and increase employment opportunities. Attends
interdepartmental meetings, as needed, to identify and prioritize project needs. Acts as secretary to the Development Review Committee and other committees, within time limitations to achieve their agendas, minutes, and organization, as assigned by the Department Director. Performs routine office functions such as typing, filing, and computer entries. Performs functions as the department receptionist; receives and screens calls
and visitors; directs to appropriate entities; answers questions; and assists in solving problems. Performs a variety of keyboard tasks from rough drafts, notes and oral instructions, such as forms, letters, reports, schedules, manuals, booklets, requisitions, and purchase orders; generate correspondence draft replies based on own research and initiative. Operates a variety of office equipment, such as a desktop computer and a copy machine. Secures details of
specialized information, coordinating office work and providing information regarding services and operations of the assigned department or work unit; assists in maintenance of website as directed. Responsible for specific department function(s) or program(s) with general oversight by immediate supervisor or department senior management. Develops, organizes, maintains, and improves department filing system; performs sorting, grading, verifying, filing, and/or retrieving department office documentation. Researches, compiles and assembles a wide variety of information to be used by others based on direction or perceived need, compares data and information as directed, and proactively seeks solutions to matters through self-initiative. Prepares, organizes, and maintains department records; establishes new and specialized files according to prescribed methods or perceived need. Keeps appointment calendars and schedules appointments; makes travel arrangements. Maintains department budget/prepares purchase orders. Enters a variety of routine, technical, and specialized data into department computer system. Prepares, sorts, prioritizes, and distributes all incoming and outgoing mail. Practices effective time
management and in scheduling of work priorities. Provides logistical support and manages data, creates forms, reports, and spreadsheets; extracts data for tracking purposes. Assists in the preparation of quarterly or annual reports for Boards and Committees as required. Maintains files related to the administration of the zoning, permitting, and inspection activities. Maintains files by organizing log books, files, plans, and weekly reports, as needed. Reviews planning and zoning related reports for quality assurance/quality control, and may be tasked to assist in the preparation or compilation of more complex reports. Assists in the processing approval of regulatory materials, such as applications, development agreements, development orders, ordinances, or resolutions, through review of site plans for zoning compliance. Provides assistance to the public about planning and land development standards, zoning criteria, and permit requirements (if applicable) and directs customers to the appropriate person. Answers general inquires and provides information to the public concerning planning requirements.

NON-ESSENTIAL FUNCTIONS: Performs other duties as assigned by the Department Director.

MINIMUM QUALIFICATIONS: High school diploma or GED; supplemented by a minimum of two (2) years previous experience and/or training involving office management, bookkeeping, and/or accounting; or an equivalent combination of education, training, and experience. Previous government experience
and/or certifications are a plus.

Please use the resume tab to upload all required licenses and your High School Diploma/GED equivalent with your application before the job posting closes.

LICENSES/CERTIFICATIONS: Requires a valid driver's license in Florida.

BENEFITS: Full City benefits include Florida Retirement System, paid employee health/dental, accrued vacation, birthday day off, sick leave, and more.

Veteran Preference in appointment will be given to those eligible.
In order to be eligible for Veteran Preference, you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers, or equivalent certification from the DVA, listing military status, dates of service and discharge ty pe PRIOR TO CLOSING DATE OF THE JOB POSTING. Please redact social security number and date of birth information from all documents submitted.

In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability

If you require accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources
Department at 386-878-8750 at least 48 hours (excluding weekends and holidays) prior to the meeting or activity.

We are proud to be a Drug-free, Smoke-free, and Equal Opportunity Employer