Accounting Clerk

Performs technical and clerical accounting functions that are necessary for the efficient operation of the Finance Department.The following duties are typical for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to demonstrate competence and satisfactory performance of these duties. Other duties may be required and assigned.

1. Compile, maintain all accounting records including the ledger for accounts payable.
2. Reconcile bank card transactions and prepare entries for general ledger.
3. Enter, process, copy, scan, distribute and research invoices for the City.
4. Monitor/verify the accuracy of account codes and account balances.
5. Input, process and distribute employee travel advances.
6. Processes refunds for various divisions.
7. Conduct weekly check runs and maintain records of all invoices paid with copy of check.
8. Void checks as necessary.
9. Prepare reports as requested.
10. Provide assistance in maintaining City’s financial records including accounts receivable duties.
11. Maintain the accounts payable ledger.
12. Create, update, and maintain vendor files including Excel spreadsheets.
13. Generate, prepare, and mail vendor 1099’s.
14. Coordinate the storage and destruction of records in accordance with established policies.
15. Other duties as assigned.

 
KNOWLEDGE SKILLS AND ABILITIES

1. Knowledge of administrative policies and procedures of the City.
2. Ability to establish and maintain accurate records of assigned activities and operations.
3. Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. 
4. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
5. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
6. Ability to think quickly, maintain self-control, and adapt to stressful situations.
7. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
8. Knowledge of computer software including word processing, spreadsheet and database applications consistent for this position.
9. Ability to perform mathematical calculations required of this position.
10. Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
11. Skill in researching and understanding complex written materials.
12. Ability to prepare and maintain accurate and concise records and reports.
13. Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
14. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
15. Ability to handle sensitive interpersonal situations calmly and tactfully.
16. Ability to maintain professionalism at all times.
17. Ability to maintain effective working relationships with individuals within and outside the organization.
18. Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.
19. Ability to work the allocated hours of the position and respond after hours as needed.

MINIMUM REQUIRED QUALIFICATIONS

• Must have high school diploma/GED with wo (2) years’ work experience in accounts payable/receivable.
• Must have valid driver's license.
• Must have driving record sufficient for coverage by City's auto liability carrier.

 
PREFERRED QUALIFICATIONS

• Associates Degree in Accounting or related field.

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Employee Services.  
 

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
• Work is generally in a moderately noisy office setting.

Salary : $37,503 - $53,254