Assistant Director of Fleet Services

Summary

This requisition expires on January 18, 2025, but may close earlier if the position is filled prior to the expiration date.

Responsible for managing the Fleet Services Division. Assist with the development and implementation of the department’s strategic plan, policies, and priorities.

Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

• Manage the Fleet Services Division, overseeing all service, repair, acquisitions, auction, business operations, operational reporting, and executive correspondence; actively participate in the strategic planning process, utilizing measurable data to assess operational effectiveness.
• Lead all administrative matters related to the City of Denton's fleet including, but not limited to, acquisition, replacement, asset management, maintenance, repair, and disposal.
• Lead the Citywide Bulk Fuel program; ensure seamless supply of fuel to the City’s fleet.
• Plan, direct, and manage the day-to-day operations of assigned division workgroups; establish and maintain proper controls, safety measures, and accountability procedures for operations.
• Analyze and evaluate programs and services to meet internal and external stakeholder needs and goals; develop and implement corrective action(s) for program and/or service improvement.
• Research and identify innovative ideas to enhance services and programs within the City’s Fleet Services Division.
• Oversee the Fleet Services strategic plan; monitor key performance indicators (KPIs) to ensure Division is meeting and/or exceeding industry standards, benchmarks, and the strategic initiatives.
• Work closely with internal and external stakeholders on fleet resource management and requirements; provide appropriate assistance and review service requests, as appropriate.
• Administer departmental contract management and support contract dispute resolution efforts.
• Ensure that all operational procedures are in place to meet City policy as well as all applicable laws and regulations.
• Monitor operational risks and proactively implement mitigating measures.

• Select, train, supervise, and evaluate staff; recommend assignment/assignment change, retention, discipline, and dismissal.
• Develop, manage, and monitor budget; maintain accurate budget reporting; ensure that operations are cost-effective, and funds are managed wisely.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• Bachelor's Degree from an accredited college or university in Business Administration, Finance, Project Management, Public Administration, Construction Management, Engineering, or related field; and,
• Five (5) years’ experience in facilities management, facilities maintenance, fleet services, project management, local government, or related field; and,
• Three (3) experience in a supervisory capacity,

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

• Knowledge of Federal, State, and Local Government laws, codes, and regulations regarding fleet services.
• Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
• Knowledge of underground storage tank (UST) installation, inspection, maintenance, and decommission standards.
• Skill at the intermediate level with Microsoft Office 365 and other software systems necessary to complete work.
• Skill in data analysis, development of strategic plans, problem solving and action plan execution.
• Skill for ensuring continuous improvement in processes, relationships, and cost savings.
• Skill in developing and implementing organizational structures, procedures, and technology.
• Skill in analyzing and researching, to interpret and understand policies, laws, and regulations, and to provide workable recommendations and solutions to problems that maintain compliance.
• Skill in judgment and creativity in decision-making; considering the relative costs and benefits of potential actions and select the most appropriate one.
• Ability to gather and analyze data, draw conclusions, and present data and other information in a clear and logical manner.
• Ability to organize and coordinate work, maintain attention to details and quality, and meet deadlines.
• Ability to communicate effectively, in both oral and written forms, as appropriate for the needs of the audience.
• Ability to motivate, mentor, train, and manage teams through direct and indirect influence.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Ability to handle records and complex situations of a confidential nature.
• Ability to maneuver comfortably through complex policy, process, and people-related organizational dynamics.
• Ability to maintain strong interpersonal relationships with internal and external stakeholders.
• Ability to support controversial positions, negotiation of sensitive issues and/or important presentations with customers, citizens and co-workers while maintaining poise.
• Ability to perform all job duties in a manner that is consistent with the City of Denton’s core values.
• Ability to communicate effectively, both oral and written forms, in a variety of circumstances using appropriate tone and appearance for the situation, and to listen intently to other points of view.

• Must have and maintain a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state required minimum automobile liability insurance within 90 days of hire per state law)
• Must pass a drug test, driver’s license check, FBI and criminal history background check, and social security number verification.

Environmental Factors and Conditions/Physical Requirements

SAFETY

• Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

• Safety Sensitive (Subject to random drug testing): No.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals, occasional operation of handheld tools, and occasional operation of a motor vehicle.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting no more than 20 pounds and carrying up to 10 pounds.
• Environment: Works in an office setting, maintenance shop, and outside with exposure to inclement weather, noise, debris, odor, chemicals, and rough terrain; occasionally requires irregular and/or prolonged hours.
• Travel: Travels to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours and weekends, as needed. Must attend regularly scheduled and special meetings. Must be available to rotate on-call hours.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

• Inclusive
• Collaborative
• Service-Oriented
• Strategically Focused
• Fiscally Responsible

• Medical, dental, and vision coverage in addition to life and disability insurance plans
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

E-Verify:
The City of Denton participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.