Warehouse Operations Specialist II

Summary

Responsible for performing administrative and manual tasks supporting warehouse operations and provides materials and assistance for new utility construction, emergency utility repairs, and maintenance of the City’s infrastructure in a timely and customer-friendly manner.

Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

• Utilize Automated Material Resource Planning (MRP) system(s) to order, track, ship, receive materials, and monitor inventory levels; create and files system-generated documentation to record all system transactions.
• Collaborate with internal stakeholders to ensure materials are available for projects.
• Forecast material demand based on consumption and historical data; ensure minimum and maximum stock/material levels, maintain material and safety stock availability, rotate stock, and identify obsolete items for appropriate handling.
• Track product and material outages and work with internal and external stakeholders to expedite materials to meet Required Delivery Dates (RDDs); notify leadership and impacted departments of material shortage including availability timelines and alternative material and/or product options, if available.
• Research and obtain informal quotes for materials, including item availability, quality, and delivery dates; provide recommendation on the material with the best value.
• Assemble and stage orders, load and unload vendor receipts/returns, transfer stock, and stock material by hand as needed. Complete routine physical inventory cycle counts, maintain physical inventory documents, and update MRP, as required.
• Manage and track deliveries for other departments; ensure deliveries are logged in and picked up.
• Facilitate disposal of City-owned property including but not limited to completion of appropriate documentation, disposal methods are followed, coordinate with third-party auction, and ensure all required documentation for auctioned property has been completed and obtained.
• Assist in creation and revision of Standard Operating Procedures (SOPs); ensure materials and supplies are properly received, inspected, stored, issued, and delivered in compliance with SOPs.
• Perform pre and post operation review and preventative maintenance on general purpose vehicles; maintain clean and uncluttered physical condition warehouse, offices, and common areas.
• Deliver interoffice mail and remote orders, as directed.

• None.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• High School diploma or equivalent; and,
• Three (3) years’ experience in inventory management, supply chain, logistics, warehouse operations, and/or related field,

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

• Knowledge of shipping, receiving, and distribution operations and inventory management practices.
• Knowledge of City of Denton policies and procedures.
• Knowledge of appropriate use of safety and personal protective equipment.
• Knowledge of continuous improvement processes and/or lean practices.
• Skill in moderate problem solving; identifying problems and reviewing related information to develop and evaluate options and implement solutions.
• Skill in analyzing, researching, and compiling data and thoughts to solve problems.
• Skill in performing mathematical and statistical calculations with accuracy.
• Skill at the intermediate level, working with Microsoft Office 365, and other software systems to complete work.
• Skill in providing exceptional service to internal and external customers.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to communicate effectively, both in oral and in written forms.
• Ability to work independently to manage multiple work tasks while balancing competing priorities with attention to detail and in a fast-paced environment.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to handle records and complex situations of a confidential nature.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Ability to prepare budget documentation and to monitor expenditures to implement fiscal control and maintain budget compliance.

• Must have and maintain a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state required minimum automobile liability insurance within 90 days of hire per state law)
• Must pass a drug test, driver’s license check, criminal history background check and social security number verification.
• Must pass a physical examination.

Environmental Factors and Conditions/Physical Requirements

SAFETY

• Perform preventive maintenance on tools and equipment; ensure equipment is in safe operating condition.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to the supervisor.

• Safety Sensitive (Subject to random drug testing): Yes.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals as well as warehouse including driving vehicles, ladder, cable puller, pallet truck, forklift and/or picker; wear appropriate personal protective equipment (PPE).
• Posture: Prolonged sitting and standing; moderate stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse, and reaching; moderate climbing.
• Lifting: Lifting no more than 50 pounds and carrying up to 25 pounds.
• Environment: Works in an office setting office, warehouse setting and outside with exposure to sun, heat, cold and inclement weather, noise, chemicals, odor, debris, and rough terrain; occasionally requires irregular and/or prolonged hours.
• Travel: Travels to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours and weekends, as needed. Must be able to respond to after-hour calls, as needed.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

• Inclusive
• Collaborative
• Service-Oriented
• Strategically Focused
• Fiscally Responsible

• Medical, dental, and vision coverage in addition to life and disability insurance plans
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

E-Verify:
The City of Denton participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.