Senior Procurement Specialist

This is advanced specialized procurement work in the purchase of a wide variety of commodities and services for the City, including more complex commodities, services, and technical/specialized items. The Senior Procurement Specialist is responsible for advanced and intricate procurement tasks and projects and may assist or train lower-level Procurement staff, as assigned.

This position is classified as an exempt, full-time position with a 40-hour workweek. This position receives general guidance from the Director of Procurement and Asset Management or designee.

Essential Functions:

• Prepares complex competitive solicitations (Invitation to Bid, Request for Proposals, Request for Statements of Qualifications, Invitation to Negotiate, etc.) and manages the process, including but not limited to Evaluation Committee Meetings, in accordance with federal, State and local laws, regulations, policies, procedures, and professional standards.
• Researches and recommends best method of procurement consistent with City policies and procedures.
• Enforces necessary competitive procedures in accordance with City policies and procedures.
• Assists with the development of evaluation criteria and the review of specifications and scope/statement of work prepared by City departments to ensure they are comprehensive and allow for maximum competition.
• Prepares evaluation and/or score sheets for supplier responses to assist in determining the best value in accordance with City policies and procedures.
• Reviews aggregate City usage and researches/tracks market trends for assigned commodities and services to recommend appropriate City-wide competitive solicitations.
• Manages the supplier base, processes applications, interviews potential suppliers, monitors supplier performance, and investigates new sources of supply for assigned commodities and services. 
• Ensures all legal and insurance requirements, risks and inventory controls are maintained throughout the procurement process.
• Expedites purchase orders to ensure timely receipt.
• Assists in the coordination and resolution of supplier contract performance and billing issues.
• Maintains a log to monitor seasonal/annual deadlines for solicitations and contract renewals.
• Receives, reviews, prepares and/or processes purchase requisitions and orders, price quotes, contracts, solicitation packages and tabulations, award letters, legal advertisements, memos, correspondence, etc. in accordance with City policies and procedures.
• Interacts and communicates with the Director of Procurement and Asset Management or designee and City department employees regarding purchases or other procurement-related issues.
• Handles confidential materials related to the competitive solicitation process in accordance with all applicable policies, procedures, laws, rules, and regulations.
• Researches, recommends utilization, and prepares contract documents to procure commodities and services from other governmental contracts to obtain the best value to the City, where applicable.
• Provides guidance and training to lower-level Procurement staff on policies, procedures, and best practices.
• Provides and maintains Procurement Department reports, as assigned.
• Maintains fixed assets.

Additional Duties:

MINIMUM EDUCATION AND TRAINING

• An Associates degree, or equivalent credits, in Business Administration, Public Administration, Procurement Management or related field;
• Four (4) years of experience in purchasing/procurement. (Public sector experience is preferred); 
• Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) as recognized by the UPPCC, or related certification is preferred but not required;
• Must possess a valid driver license with an acceptable driving record.

Knowledge, Skills and Abilities:

• Ability to get along with others and work effectively and courteously with the public and fellow workers.
• Must possess excellent customer service skills and be able to establish good customer relations.
• Ability to understand and interpret a variety of procurement regulations, laws, codes, policies, and procedures.
• Ability to prepare and/or process purchase orders.
• Ability to be held accountable for inventory/property management. 
• Ability to make recommendations that impact the budget.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry, Microsoft Word, Excel, and PowerPoint.
• Must be able to work independently and complete daily activities and tasks according to work schedule.
• Must be fluent in the English language. Spanish is a plus.
• The minimum requirements may be waived by the City Manager.

Physical Requirements:

Salary : $63,743 - $98,802