What are the responsibilities and job description for the 25-059 Account Clerk II-Library, Part-Time position at City of Dover?
The Public Library Director is seeking a responsible individual to perform routine bookkeeping, prepare payroll, money collection, and clerical work in the library, including the acquisitions of materials, supplies, and equipment; payment of invoices; generation of notices and bills; collections; and maintenance of accounts. Maintains records and accounts in accordance with established office procedures.
This is a part-time, 20 hour per week, non-exempt position. Preferred work hours are 8:30 am to 12:30 pm, Monday through Friday. Hourly rate is $19.07 to $27.56 per hour. Position is open until filled.
DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):
1. Reconcile cash drawers daily for both circulation and children’s room.
2. Prepare cash and checks for deposits.
3. Collect funds from coin operated vending machines for public copier and printer. Refill coin boxes as needed, count all coin and currency to be deposited. Also keep a running tally of amount collected from each machine.
4. Prepare weekly payroll which includes running payroll detail report and importing data into IVEE. Double check all employee hours have been recorded. Work with supervisors and email employee if hours have not been recorded.
5. Run weekly payroll reports.
6. Maintain an appropriate level of confidentially regarding payroll records.
7. Create all requisitions for all library purchases. Scan all necessary documents to requisitions – which when approved become purchase orders.
8. When purchases arrive with invoice, receive all items in web-sense, scanning final invoice & sending to accounting for remittance.
9. Respond to emails daily.
10. Operate standard office equipment, including computer terminal, copy machine, telephone and calculator.
11. Type all personnel actions forms for new employees, employees leaving, or a change in payrate or hours.
12. Prepare monthly journal entry for minor purchases made by library staff from miscellaneous account.
13. Establish and maintain effective working relationships with employees and other departments and agencies.
14. Contact library patrons with overdue materials by phone and later mailing overdue notices.
15. Mail bills to library patrons for items not returned. Send out certified letters and enlist the help of police to retrieve materials when necessary.
16. Order all supplies: office, janitorial, etc.
17. Request quotes and research prices for special items to be purchased.
18. Perform other related duties as required.
KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Knowledge of office procedures and practices; operational knowledge of computer hardware and software; ability to keep records and prepare reports; ability to apply judgment to provisions of laws, regulations and programs; ability to make relatively complex arithmetic computations and tabulations; ability to type accurately with reasonable speed; ability to work effectively with the public and other employees, ability to understand and follow moderately-complex oral and written instructions; and ability to make minor decisions in accordance with departmental policy. Demonstrated ability to communicate effectively, orally and in writing.
EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: High school diploma, or equivalent, plus one year of experience in processing and maintaining administrative or financial records; OR any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
This is a part-time, 20 hour per week, non-exempt position. Preferred work hours are 8:30 am to 12:30 pm, Monday through Friday. Hourly rate is $19.07 to $27.56 per hour. Position is open until filled.
DUTIES AND RESPONSIBILITIES (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class):
1. Reconcile cash drawers daily for both circulation and children’s room.
2. Prepare cash and checks for deposits.
3. Collect funds from coin operated vending machines for public copier and printer. Refill coin boxes as needed, count all coin and currency to be deposited. Also keep a running tally of amount collected from each machine.
4. Prepare weekly payroll which includes running payroll detail report and importing data into IVEE. Double check all employee hours have been recorded. Work with supervisors and email employee if hours have not been recorded.
5. Run weekly payroll reports.
6. Maintain an appropriate level of confidentially regarding payroll records.
7. Create all requisitions for all library purchases. Scan all necessary documents to requisitions – which when approved become purchase orders.
8. When purchases arrive with invoice, receive all items in web-sense, scanning final invoice & sending to accounting for remittance.
9. Respond to emails daily.
10. Operate standard office equipment, including computer terminal, copy machine, telephone and calculator.
11. Type all personnel actions forms for new employees, employees leaving, or a change in payrate or hours.
12. Prepare monthly journal entry for minor purchases made by library staff from miscellaneous account.
13. Establish and maintain effective working relationships with employees and other departments and agencies.
14. Contact library patrons with overdue materials by phone and later mailing overdue notices.
15. Mail bills to library patrons for items not returned. Send out certified letters and enlist the help of police to retrieve materials when necessary.
16. Order all supplies: office, janitorial, etc.
17. Request quotes and research prices for special items to be purchased.
18. Perform other related duties as required.
KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS: Knowledge of office procedures and practices; operational knowledge of computer hardware and software; ability to keep records and prepare reports; ability to apply judgment to provisions of laws, regulations and programs; ability to make relatively complex arithmetic computations and tabulations; ability to type accurately with reasonable speed; ability to work effectively with the public and other employees, ability to understand and follow moderately-complex oral and written instructions; and ability to make minor decisions in accordance with departmental policy. Demonstrated ability to communicate effectively, orally and in writing.
EDUCATION/LICENSURE/CERTIFICATION REQUIREMENTS: High school diploma, or equivalent, plus one year of experience in processing and maintaining administrative or financial records; OR any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
Salary : $19 - $28
