What are the responsibilities and job description for the Administrative Technician - City Clerk's Office position at City of Dublin, CA?
Salary : $41.48 - $51.84 Hourly
Location : Dublin, CA 94568
Job Type : Full-Time Permanent
Job Number : 202300095
Department : City Manager's Office
Division : City Clerk
Opening Date : 02 / 28 / 2025
Closing Date : 3 / 24 / 2025 10 : 00 PM Pacific
FLSA : Non-Exempt
Description
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The City of Dublin is seeking an Administrative Technician to perform high level administrative tasks in the City Clerk's Office. Responsibilities include but are not limited to finalizing legislative documents for signature and proper management; maintenance of official City documents and records; provide administrative support and back-up for Passport Services; assist in processing public records requests; and other duties as assigned.
General Purpose :
To provide responsible technical assistance by coordinating, monitoring and reporting on various departmental activities of a routine and recurring nature; to perform administrative and technical work of assigned program area; to perform a variety of highly responsible and complex clerical, and secretarial duties for a department; and to assign and review the work of assigned clerical personnel.
Supervision Received and Exercised :
- Receives direction from assigned management personnel.
- May exercise direct supervision over assigned clerical personnel.
Essential Duties and Responsibilities
The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Minimum Qualifications
Ideal Candidate
The ideal candidate is a highly organized, adaptable, and proactive professional who thrives in a dynamic, fast-paced environment. The Administrative Technician will be able to perform a variety of difficult administrative support and analytical assignments for the City Clerk's Office.
Key qualifications include good written and verbal communication skills, knowledge of management of records and electronic information, ability to work independently, and be comfortable using modern technology and software.
The successful candidate will be a reliable team player with strong problem-solving skills and the ability to anticipate challenges and provide innovative solutions. A high level of initiative, diplomacy, and flexibility is essential, as is the ability to maintain positive, professional relationships in a constantly evolving environment.
Training and Experience
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be :
Education
Equivalent to the completion of the twelfth grade.
Experience
Five years of increasingly responsible secretarial and / or clerical experience involving frequent public contact and data research and presentation.
Knowledge of :
Ability to :
Other Necessary Requirements
Physical Standards :
The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to, sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know laws, regulations and codes; remember personnel rules, legal and code requirements; explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public.
THE SELECTION PROCESS
The best qualified candidates whose background and experience most closely meet the City's current needs will be invited to participate in an interview / oral board. In addition, the selection process may consist of written and / or oral components. The City reserves the right to test an applicant in any other manner to determine suitability and to alter any aspect of the selection process. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
Candidates who successfully complete the interview process may be placed on an employment eligibility list. This list may be canceled at any time, without notice to candidates. All offers of employment are conditional upon the ability to provide verification of authorization to work in the United States.
EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal and State laws, the City of Dublin does not discriminate on the basis of race, religion, color, national origin, ancestry, handicap, disability, medical condition, marital status, sex, or age.
The City of Dublin will make reasonable accommodations for the participation in employment, programs, and facilities. Please notify the Personnel Division at (925) 833-6650 regarding the type of reasonable accommodations needed within three days following recruitment closing date.
THIS ANNOUNCEMENT is meant only as a general description guide and is subject to change. The information contained herein does not constitute an expressed or implied contract of employment, and these provisions are subject to change.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
To learn more details, view our benefits summary
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Which statement below best describes the highest level of education you have completed?
Do you possess any certificates related to this role? Please list the certificates below.
Do you possess any specialized training related to this role? Please list below.
How many years of experience do you have in increasingly responsible administrative support work in public contact?
How many years of experience do you have in increasingly responsible administrative support work with data research and presentation?
Do you have experience in records and / or information management? If so, please explain a project you feel was successful.
Describe your knowledge of the operations of City Government, and including your understanding of the role of the City Clerk.
Please select if you have experience in the following (check all that apply).
Required Question
Salary : $41 - $52
