Accounting Specialist - Tax

At Dublin, it’s more than just a job.  We offer amazing benefits, opportunities to support City wide events and initiatives, and an ability to grow and develop. Being employed by a local government, you may also be eligible for the Public Service Loan Forgiveness Program. 

Working at the City of Dublin is more than just a job – Join the City of Dublin today! In addition to a competitive pay plan, the City offers a comprehensive benefits program for our permanent full-time employees that includes, but is not limited to, the following:

• Opportunity to earn premium-free medical, dental, and vision benefits
• Employer-provided contributions to Health Savings or Health Reimbursement Account
• Healthy By Choice Wellness Program
• Employer-provided Short-term Disability (Non-Union Employees)
• Employer-provided Life Insurance
• Vacation, Sick, and Personal Leave
• Longevity Pay
• Tuition Reimbursement
• Employee Assistance Program 
• Dublin Community Recreation Center Membership

Primary Focus 

Performs specialized clerical accounting support duties within the Division of Taxation, including  processing mail/depositing money manually and electronically, processing returns, posting all money received to correct taxpayer account in a timely and accurate manner and processing for retrieval, managing the taxpayer database, scanning of tax documents into the tax system, and responding to tax phone calls and walk-in customers. 

Given the nature of this classification’s duties/responsibilities, it has been designated as Non-Exempt under the governing Fair Labor Standards Act regulations and, therefore, is entitled to formal overtime compensation and/or formal compensatory time.

Supervisory Requirements 

None

Essential Functions 

Picks up and opens mail and deposits checks either through the Department of Finance or electronically to the bank; records deposits daily in Excel for management.  

Scans tax documents accurately into the tax system and then shred documents after review by a Tax Auditor.

Accurately post tax documents into the tax system when needed to be performed on a daily basis. 

Delivers customer service through phone calls, e-mails, and online tax toll inquiries.

Analyzes, processes, and balances monetary transactions.

Imports electronic payments from Ohio Business Gateway, credit card and EFT payments, and submits and deposits through Department of Finance and/or electronically.

Reconciles daily deposits and ensures monthly reports are completed on time.

Creates all purchase orders including securing proper documentation for audit purposes and all follow up. 

Maintains tax database through tracking new residents as well as former residents who have moved out.

Performs basic audits on zero returns.

Shredding of tax documents after review by an Auditor or Corporate Tax Auditor. 

Imports tax returns that were filed electronically and designates exceptions for follow up by an Auditor or Corporate Auditor.

Searches for and initiates contact with new businesses to ensure compliance.

Moves all money after posting.

Determines appropriate pay plan terms, maintains records, and coordinates collection efforts.

Adjusts management spread sheet when notified of non-sufficient funds (NSF) or rejected payments and contacts taxpayer for payment.

Sends tax data to NCOA for address changes on a quarterly basis.

Ensures payments received as a result of an audit are posted correctly and proper Auditor or Corporate Auditor is notified.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED and some banking experience, office experience, and experience using accounting principles; or any equivalent combination of accepted education and experience. Knowledge of basic accounting principles, practices, methods, functions and procedures.

Knowledge of basic auditing principles, practices, methods, functions, and procedures preferred.

Skill in the use of Word/Excel/Powerpoint preferred.

Good organizational skills.

Good written and verbal communication skills.

Ability to perform basic accounting functions.

Ability to use office software.

Ability to key accurately.

Physical Requirements

Ability to move about the inside of an office space to access file cabinets and office equipment. Constantly operate a computer and other office machinery, such as a copier, fax machine, mobile device, shredder, scanner, etc.

Must be able to remain in stationary position at workstation throughout scheduled workday. Ability to exchange information with co-workers and citizens through use of email system, the telephone, and in-person interactions. Ability to occasionally lift and move objects weighing up to 20 lbs.

Ability to move objects weighing over 20 lbs. with the help of equipment/devices, on an infrequent basis.

Ability to enter data into computer system in a sustained manner.

Special Requirements 

Valid driver’s license.

Other Requirements 

Demonstration of the following established core values: Integrity, Respect, Communication, Teamwork, Accountability, Positive Attitude, and Dedication to Service.

Regular attendance, as governed by and in accordance with applicable rules, regulations, procedures and laws, is regarded as an essential requirement of this classification.

Compliance with training directives established by supervisory/managerial personnel.

Adherence to all applicable Federal and State safety laws, rules and regulations and City safety policies/procedures.

Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services, acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Interpersonal Savvy: Relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.

Functional/Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.

Approachability: Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.

Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.

Timely Decision Making: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.  

Patience: Is tolerant with people and processes; listens and checks before acting; tries to understand the people and the data before making judgments and acting; waits for others to catch up before acting; sensitive to due process and proper pacing; follows established process.

THE CITY OF DUBLIN IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $22 - $32