Senior Project and Facilities Manager

GENERAL SUMMARY: Under the general supervision of the Public Works Director, performs senior project and facilities duties in leading, managing, planning budgeting, designing and overseeing capital projects, facility maintenance projects, special projects and initiatives as well as lease and agreement administration for the Public Works Department divisions, programs and service areas including, but not limited to, street, sewer, traffic signal, street lighting, riverfront maintenance and snow, ice and flood control activities and performs other duties as assigned.

DISTINGUISHING FEATURES OF THE CLASS: Work in this class involves responsibility for leading, directing, coordinating, planning, and managing capital construction projects, special projects, and facilities maintenance projects.  The employee in this class reports to the Public Works Director leads the Department’s capital and facilities projects. Working as an integral part of a team is vital to establishment of data driven, high performance division with a focus on outcomes. The Public Works Director provides general supervision, and the work and performance are reviewed and evaluated by the Public Works Director and are assessed though reports, conferences, and results achieved. The Senior Project and Facilities Manager must exercise leadership, initiative, innovation, and a high level of judgment and discretion.  

JOB DUTIES:

CAPITAL PROJECT MANAGEMENT:

• Manage the inception, planning, estimation, budgeting, proposals process, bidding, contracts process, permitting, designing, acquisition, renovation and/or construction through post go live phases for Public Works Department divisions, programs and service areas including, but not limited to, street, sewer, traffic signal, street lighting, riverfront maintenance and snow, ice and flood control activities
• Lead and manage project teams that involve in-house staff, various city departments, consultants, and other stakeholders.
• Considerable knowledge of the principles and practices of public works operations or local government administration.

FACILITY MAINTENANCE MANAGEMENT:

• Plan, budget and coordinate the repair or replacement of major building system components including HVAC, MEP, building envelope and site elements as well as major building system components.
• Schedule periodic maintenance work and perform inspections of facilities.
• Use enterprise-wide work orders and asset management software systems.

LEASE, AGREEMENT AND CONTRACT ADMINISTRATION:

• Manage and administer agreements and contracts for capital projects, major maintenance work and projects, leases and use agreements, grants, operations improvements, and partnerships.

HIGH PERFORMING GOVERNMENT:

• Assist in driving department transformation to deliver innovative solutions that challenge traditional ways; implement new and innovative ways of accomplishing Department objectives.
• Work with highly skilled, diverse team to research, recommend and use latest methods, best practices to achieve department and city goals.
• Develop and monitor performance measures; contribute to data driven organization.
• Apply sustainability, resiliency, equity, diversity, and inclusion principles to assigned work.
• Desire to be part of an organization that values service, people, integrity, responsibility, innovation, and teamwork (SPIRIT). 
• Follow a management philosophy that is input oriented and values problem solving and development of partnerships.
• Conducts and coordinates employee training and promotes instruction in safety and improved work procedures and methods.
• Be proactive in addressing issues brought to one's attention and elevate the appropriate issues to supervisor’s attention.  

COMMUNICATION:

• Engage stakeholders, partners, regulatory agencies, contractors, citizens and various city departments producing outcomes, resulting in the highest levels of customer service and working relationships.
• Contribute to or write grants, prepare long range plans, reports, and presentations.
• Foster collaborative relationships and partnership building.
• Advise on legal and regulatory compliance matters, occupational hazards and safety precautions, plan approval by various jurisdictions, and city code, state and federal law relative to the work of the position.
• Lead community engagement processes.

KNOWLEDGE, SKILLS AND ABILITIES:

• Administration and Management - Knowledge of administration and management principles involved in strategic planning, resource allocation, information analysis, detail oriented, leadership technique, production methods, and coordination of people and resources.
• Leadership – Ability to lead independently, collaboratively, proactively, taking initiative and multitask.
• Workload Management - Ability to prioritize multiple and changing work requests and priorities to meet project scopes, schedules, budgets, and risks.
• Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and construction of public improvements.
• Building and Construction - Knowledge of materials, methods, tools involved in the design, construction, repair or life of public infrastructure and facilities.
• Mathematical Reasoning - Choosing the right type of math to solve a problem. 
• Visualization - Imagining how something will look after it is moved around or changed. 
• Production and Processing - Knowledge of materials, processes, quality control, costs, recordkeeping, and other techniques for maximizing the effective projects and operations of the Public Works Department.
• Public Safety and Security - Knowledge of relevant policies, procedures, strategies and equipment for the protection of people, data and property.
• Critical Thinking, Judgement, and Complex Problem Solving - Thinking about the pros and cons of different ways to solve a problem, different options and selecting the best one, creating new and unique solutions and ideas, and use of deductive and inductive reasoning. 
• Computer – Skills in administrative and computer procedures and systems such as enterprise-wide work orders, asset management, GIS and 365 software use, managing files and records, designing and use of forms.
• Speech Clarity - Speaking clearly.
• Active Learning and Listening - Figuring out how to use new ideas or things while listening to others, not interrupting, and asking good questions. 

MINIMUM QUALIFICATIONS:

• Graduation from an accredited college or university with a Bachelor’s degree or major coursework in civil engineering, construction engineering technology, construction management, operations management and supervision, facilities or business management; or public or business administration; or 
• Any equivalent combination of experience and training.
• Ten (10) or more years of capital improvement project management and facilities management experience.
• Possession of and ability to maintain a valid state driver’s license.

PREFERRED QUALIFICATIONS:

• Registration as a Professional Engineer with the Iowa State Board of Engineering Examiners by time of appointment.
• Project Management Certification (National Industry Organization)

WORKING CONDITIONS: Work is performed in all weather conditions including wet, hot, cold, indoors, and outdoors; standing and walking for extended periods of time; walking on uneven surfaces; climbing stairs and ladders; bend, squat and kneel; occasional pushing, pulling and lifting up to 25 pounds.

RESIDENCY REQUIREMENT:  Establish their principle place of residence either within the corporate limits of the city of Dubuque or within fifty (50) miles of the corporate limits of the city of Dubuque by the most direct street, road or highway, as soon as practicable after appointment, but within two years of appointment. 

FLSA STATUS:  Exempt

Salary : $96,271 - $125,929