What are the responsibilities and job description for the Budget Manager position at City of Duluth?
JOB
The objective of the Budget Manager is to analyze, recommend, and report on budgetary and financial activities in conformity with generally accepted budget principals and legal requirements as prescribed by state statute and City policies and procedures. The position provides advice and technical assistance with cost analysis, fiscal allocation, financial forecasting and budget preparation. The position evaluates program effectiveness in operations and procedures to recommend improvements. The position coordinates the annual citywide budget process, creates and implements budget procedures and policy, and presents the annual budget to City Council and all interested parties in a variety of formats.The Budget Manager also manages payroll staff and oversees payroll processes to ensure timely and accurate payments in compliance with various collective bargaining agreements, regulatory requirements, and organizational policies. The job description is currently being updated to reflect these duties.
EXAMPLE OF DUTIES
1. Coordinate the annual budget process by providing data, information, and expertise to Administration and to departments for use in decision making and budget formulation.2. Summarize budgets and submit recommendations for the approval or disapproval of funds requests.3. Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations.4. Prepare final budget for adoption by the City Council.5. Identify and analyze new or revised methods, policies, or programs that will increase productivity, lower costs or increase revenues.6. Perform cost-benefit analyses to compare operating programs, review financial requests, and explore alternative financing methods.7. Coordinate and conduct research to gather and analyze data developed internally or derived from external sources.8. Provide assistance to City Departments in making management improvements and in evaluating program effectiveness.9. Maintain and operate the City's budget system. Using the system, create or prepare budget reports to present data as necessary.10. Ensure that budget adjustments are made in accordance with legal and programmatic requirements.11. Review operating expense and revenue budgets to analyze trends affecting budget needs.12. Match appropriations for specific programs with appropriations for broader programs, including items for emergency funds.13. Calculate the financial impact of multiple fiscal scenarios.14. Prioritize, assign, and direct the work of assigned staff, including establishing work standards, effectively recommend employment action, hire, discharge, etc., provide performance evaluations, delegate authority and responsibility, train and communicate instructions and information.
SUPPLEMENTAL INFORMATION
Education/Experience Review: (100% of scoring process; 70% pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.Alternative Exam Process: For individuals who qualify under the Americans with Disabilities Act (ADA), alternative examination processes are available on an individual basis upon prior arrangement. Contact Human Resources at 218-730-5210, as soon as possible prior to the scheduled date of the exam. TDD services are available through 218-730-5630. Right to Appeal: Any applicant who has been found qualified to participate in a selection process for a position in the classified service who has reason to contest the validity or fairness of any step in the selection process may appeal to the Civil Service Board within 10 calendar days of the examination. (If the examination is an Education/Experience Review, the applicant must appeal within 10 calendar days of the closing date for accepting applications.) The notice of appeal shall be in writing, shall contain a complete statement of the matter in controversy and the relief requested, and shall be signed and dated by the appellant. The notice shall be addressed to the Civil Service Board and be delivered to the Human Resources Office. If an applicant wishes to file an appeal electronically, the notice should be sent by email to hrinformation@duluthmn.gov. Work Eligibility: In accordance with the Immigration Reform and Control Act of 1986, the City of Duluth requires verification of identity and work eligibility at the point of hire. Veteran's Preference: For applicants claiming veteran's preference, please attach to your application a copy of the document(s) listed for the option that applies to you: Veteran: 1.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge.Disabled Veteran: 1.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge; 2.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months.Spouse of Disabled Veteran: 1.) Copy of Marriage Certificate; 2.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge; 3.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if the veteran is unable to qualify for the specific position being applied for as a result of the service-connected disability.)Spouse of Deceased Veteran: 1.) Copy of Marriage Certificate; 2.) Death Certificate or other proof of death; 3.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge. If Disabled Veteran, also include 4.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if applicant has not remarried and the veteran died during active duty or as a result of an injury received from active duty.) Veteran's preference points will be added only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation. Please refer to Minnesota Statute 197.455 for additional requirements.Non-Discrimination: The City of Duluth is an equal opportunity and veteran-friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, marital status, familial status, age, sexual orientation, status with regard to public assistance, disability, genetic information, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Probation Period: 12 monthsDuration of Eligible List: 1 monthJob Number: M25040
The objective of the Budget Manager is to analyze, recommend, and report on budgetary and financial activities in conformity with generally accepted budget principals and legal requirements as prescribed by state statute and City policies and procedures. The position provides advice and technical assistance with cost analysis, fiscal allocation, financial forecasting and budget preparation. The position evaluates program effectiveness in operations and procedures to recommend improvements. The position coordinates the annual citywide budget process, creates and implements budget procedures and policy, and presents the annual budget to City Council and all interested parties in a variety of formats.The Budget Manager also manages payroll staff and oversees payroll processes to ensure timely and accurate payments in compliance with various collective bargaining agreements, regulatory requirements, and organizational policies. The job description is currently being updated to reflect these duties.
EXAMPLE OF DUTIES
1. Coordinate the annual budget process by providing data, information, and expertise to Administration and to departments for use in decision making and budget formulation.2. Summarize budgets and submit recommendations for the approval or disapproval of funds requests.3. Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations.4. Prepare final budget for adoption by the City Council.5. Identify and analyze new or revised methods, policies, or programs that will increase productivity, lower costs or increase revenues.6. Perform cost-benefit analyses to compare operating programs, review financial requests, and explore alternative financing methods.7. Coordinate and conduct research to gather and analyze data developed internally or derived from external sources.8. Provide assistance to City Departments in making management improvements and in evaluating program effectiveness.9. Maintain and operate the City's budget system. Using the system, create or prepare budget reports to present data as necessary.10. Ensure that budget adjustments are made in accordance with legal and programmatic requirements.11. Review operating expense and revenue budgets to analyze trends affecting budget needs.12. Match appropriations for specific programs with appropriations for broader programs, including items for emergency funds.13. Calculate the financial impact of multiple fiscal scenarios.14. Prioritize, assign, and direct the work of assigned staff, including establishing work standards, effectively recommend employment action, hire, discharge, etc., provide performance evaluations, delegate authority and responsibility, train and communicate instructions and information.
SUPPLEMENTAL INFORMATION
Education/Experience Review: (100% of scoring process; 70% pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.Alternative Exam Process: For individuals who qualify under the Americans with Disabilities Act (ADA), alternative examination processes are available on an individual basis upon prior arrangement. Contact Human Resources at 218-730-5210, as soon as possible prior to the scheduled date of the exam. TDD services are available through 218-730-5630. Right to Appeal: Any applicant who has been found qualified to participate in a selection process for a position in the classified service who has reason to contest the validity or fairness of any step in the selection process may appeal to the Civil Service Board within 10 calendar days of the examination. (If the examination is an Education/Experience Review, the applicant must appeal within 10 calendar days of the closing date for accepting applications.) The notice of appeal shall be in writing, shall contain a complete statement of the matter in controversy and the relief requested, and shall be signed and dated by the appellant. The notice shall be addressed to the Civil Service Board and be delivered to the Human Resources Office. If an applicant wishes to file an appeal electronically, the notice should be sent by email to hrinformation@duluthmn.gov. Work Eligibility: In accordance with the Immigration Reform and Control Act of 1986, the City of Duluth requires verification of identity and work eligibility at the point of hire. Veteran's Preference: For applicants claiming veteran's preference, please attach to your application a copy of the document(s) listed for the option that applies to you: Veteran: 1.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge.Disabled Veteran: 1.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge; 2.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months.Spouse of Disabled Veteran: 1.) Copy of Marriage Certificate; 2.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge; 3.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if the veteran is unable to qualify for the specific position being applied for as a result of the service-connected disability.)Spouse of Deceased Veteran: 1.) Copy of Marriage Certificate; 2.) Death Certificate or other proof of death; 3.) "Member Copy 4" DD214 or DD215 indicating an honorable discharge. If Disabled Veteran, also include 4.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if applicant has not remarried and the veteran died during active duty or as a result of an injury received from active duty.) Veteran's preference points will be added only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation. Please refer to Minnesota Statute 197.455 for additional requirements.Non-Discrimination: The City of Duluth is an equal opportunity and veteran-friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, marital status, familial status, age, sexual orientation, status with regard to public assistance, disability, genetic information, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Probation Period: 12 monthsDuration of Eligible List: 1 monthJob Number: M25040
