City Clerk

POSITION SUMMARY

This position is responsible for the administrative oversight, visioning, leadership, planning, and coordinating for the City Clerk’s Office; serves as clerk to the City Council, official City records manager, and chief election official. The Office supports Council-appointed boards, commissions and committees.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

1. Directs work and manages staff of the department; monitors and evaluates on-going performance of staff members; addresses day-to-day issues and questions; assesses and provides for training needs; initiates employee recognition, promotion, disciplinary action, and discharge processes as necessary and appropriate.

2. Develops, recommends, and implements annual departmental budget; forecast necessary funding for staff, equipment, material and supplies. Monitors budget throughout the year.

3. Develops annual and multi-year work plans and strategies to meet business needs; develops and directs the implementation of goals, objectives, policies, procedures and work standards to ensure success.

4. Provides administrative direction to the Department through the policy, procedures and directives that are continually updated. Counsels staff on changes and interpretations of laws, guidelines, policies and procedures.

5. Assists to meet the City’s strategic goals and initiatives.

6. Provides administrative and staff support to City Council and designated boards, commissions and committees; responsible for notifications, agendas and information packets; serves as Clerk to the Council; records official Council actions as determined by statute.

7. Acts as the official records manager and Open Records Request administrator for the City, implements city-wide records management program; maintains all official City records of Council, boards, commissions and committees; and responds to inquiries and requests for information.

8. Oversees the publication and re-codification of City ordinances.

9. Serves as Chief Election Official and ensures all elections are executed in accordance with statute and regulation; serves as member of Elections Commission and City Canvassing Board.

10. Prepares Legal Notices and ensures publication.

11. Coordinates and supervises Municipal Court Clerk’s work duties.

12. Proposes, prepares and presents annual budget for Municipal Court. Approves all purchases of supplies, materials and equipment for Municipal Court and payment.

13. Develops and implements Municipal Court administrative policy in collaboration with the Municipal Judge.

14. Creates abatement and demolition bids. Conducts bid openings. Creates bid tab sheet and issues to department head. Creates and mails invoices to property owners whose property was abated and/or home demolished in accordance with state statute.

15. Creates liens and records with Bryan County Clerk in accordance with state statute and certifies lien with Bryan County Treasurer in accordance with state statute.

16. Creates bid packets for all city departments. Works closely with department heads to obtain specifications, terms and conditions. Posts bid on city website. Conducts bid openings. Creates bid tab sheet used for council presentation.

17. Insure and obtain license tags and title for all real property, equipment, city vehicles, and trailers. Responsible auditing accordingly.

18. Assists the general public pertaining to City matters and handles general complaints, either in person or on the telephone.

19. Processes citizen complaints of damage to property. Files Notice of Tort Claim with city’s insurance provider. Communicates with insurance adjuster and department head to provide information/ documentation requested by adjuster.

20. Processes insurance claims for damage to city property by city staff. Obtain internal incident reports, police reports, communicates with department head to obtain information/documentation needed to file claim.

21. Works extended hours as required to accommodate needs of the department and organization; attends weekend or evening meetings throughout the year.

22. Other duties as assigned.

Job Type: Full-time

Pay: From $66,602.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• administrative municipal: 3 years (Preferred)
• supervisory: 1 year (Preferred)

License/Certification:

• Certified Municipal Clerk (Preferred)
• Certified Notary Public (Preferred)

Ability to Relocate:

• Durant, OK 74701: Relocate before starting work (Required)

Work Location: In person

Salary : $66,602