Court Clerk

This is a clerical and administrative position that provides support for the East Point Municipal Court. Work involves entering citations into a database, running criminal and driving history reports on G.C.I.C., attending/ facilitating court proceedings and scheduling court cases.

Major Duties

• Provides clerical support by answering and directing phone calls; assists at the front counter, distributes paperwork and information, processes and prepares legal documents and court forms; documents court orders and files paperwork
• Collects citations from officers; enters citations into the appropriate computer system and submits to the State of Georgia; runs criminal and driver history reports for each individual that receives a citation
• Maintains case files on incidents and arrests; assigns file numbers; constructs new case files; transfers cases to the appropriate agency
• Responds to front window, telephone and written inquires
• Provides assistance and information to attorneys, agencies, City staff and the general public on court procedures and the status of cases
• Attends court and assists the judge with court proceedings
• Records receipts and deposits payments according to established court procedures
• Performs other duties as assigned

Minimum Qualifications

High School diploma or equivalent. Two (2) to four (4) years experience in a municipal court environment preferred; Associate’s degree with two (2) years of college coursework from an accredited college or university in criminal justice or related field preferred. Ability to type a minimum of 40-50 alpha-numeric words per minute.

Knowledge Required by the Position

• Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality
• Knowledge of City policies, procedures, codes, ordinances and applicable State, Federal, and Local laws
• Knowledge of GCIC rules and regulations
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures
• Knowledge of basic bookkeeping practices
• Knowledge of basic math and accounting practices
• Knowledge of appropriate contacts for related police and court issues
• Skill in operating a computer and entering data into a database
• Ability to operate GCIC to run criminal and driving history reports
• Ability to read and comprehend various technical reports and legal terminology
• Ability to handle confidential information
• Ability to handle stressful situations
• Ability to communicate with confrontational people
• Ability to maintain accurate records
• Ability to type and enter data correctly
• Ability to maintain accurate and complete records
• Ability to prepare monthly reports
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain positive working relationships with those contacted in the course of work

Supervisory Controls:

Work is performed under the supervision of the Clerk of Court.

Guidelines:

Guidelines include City and Departmental policies, procedures, codes, and ordinances; Federal, State and Local laws; and GCIC Rules and Regulations.

Complexity:

This position consists of a variety of clerical and administrative duties.

Scope and Effect:

The purpose of this position is to ensure the effective and efficient daily operations of the municipal court.

Personal Contacts:

Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies and the general public.

Purpose of Contacts:

Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.

Physical Demands:

The work is typically performed with the employee sitting at a desk. The employee uses tools or equipment requiring dexterity. Employee must possess the ability to climb stairs and perform light lifting.

Work Environment:

The work is typically performed in an office. Employee may be required to walk to other departments or offices outside primary building.

Supervisory and Management Responsibility:

None