Senior Office Specialist

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Performs a variety of technical and clerical duties such as: posting records, making arithmetic computations and compiling and recording information from clearly indicated sources. 
• Develops, prepares and maintains computerized records, inventories lists, logs and files related to office activities, customer service and other data specific to the assignment; proofreads various written materials such as reports, letters and other materials and assure accuracy.   
• Performs various clerical duties including: answering telephones and greeting visitors; providing information in person or on the telephone or referring to appropriate personnel; opens, screens and routes mail.   

• Composes and prepares a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness.   
• Receives/processes fees, applications, permits, refunds and other materials according to established procedures; communicates with accounting personnel as needed; prepares receipts and deposits as appropriate.    

• Provides information and services to other City departments and personnel, various outside agencies and organizations and the general public; promotes recreation classes to the public and register participants as assigned.    
• Provides staff support and administrative assistance to boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions.   
• Schedules appointments and meetings and notifies appropriate individuals of meeting times and locations; arranges for meeting facilities as needed; prepares calendars as required.
• Assists supervisor, department personnel and other clerical staff as required; participates in assignments specific to the position.    

• Operates office machines including: computers, copiers, calculators, and other equipment as assigned.   

MINIMUM QUALIFICATIONS:

Education and Experience:

• High School Diploma/GED Certificate supplemented by college level course work in office administration or related field and two years of office clerical experience including some public contact. 
• An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered.

Required Licenses or Certifications:

• A valid Driver's License at time of hire and a driving record that is acceptable to the City's insurance requirements. Out of state candidates must obtain their WA State Driver's License within 30 days of moving to WA https://www.dol.wa.gov/driverslicense/moving.html   
• A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by-case basis.

WORKING CONDITIONS:

Environment:

• Office environment.
• Constant interruptions.
• Driving a vehicle to conduct work.

Physical Abilities:

• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Reading and understanding a variety of materials.
• Operating a computer keyboard or other office equipment.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
• Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 40 lbs.

Hazards:

• Contact with potentially dissatisfied or abusive individuals.

Salary : $5,056 - $6,452