What are the responsibilities and job description for the Management Analyst (Open-Competitive) position at City of El Segundo, CA?
Description
Currently, there are two vacancies for this position. There is one vacancy in the Fire Department and one vacancy in the City Manager's Office. The eligibility list established from this recruitment may be used to fill other vacancies as they occur.
Interested individuals are encouraged to apply immediately as this recruitment is open on a continuous basis and may close at any time. This recruitment requires that a compelling cover letter addressing your professional administrative, analytical, and/or financial management support experience along with a resume be uploaded with the online application to be considered complete. The first review of applications will be completed on Monday, April 21, 2025. Applications received after April 21, 2025, may not be considered.
Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. Selected candidates are typically placed at the entrance of the salary range, and depending on qualifications, may be placed up to the midpoint of the range.
The Management Analyst will plan and coordinate special projects, support economic development and communications, and execute daily tasks for the City Manager's Office. This position prepares staff reports, monitors the department budget and manages contracts and invoices. The ideal candidate will be a proactive problem-solver, possess strong organizational and analytical skills, and have the ability to communicate effectively with elected officials, various departments and community stakeholders. Excellent project management skills are required, including multitasking and effective time management.
Under general supervision, provides and coordinates professional administrative, analytical and/or financial management support to department, grant or contract operations and/or programs.
Essential Job Functions
Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:
Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:
- Coordinates and facilitates administrative and/or management functions including accounting, purchasing, payroll and related activities for a department, program, grant or contract;
- Administers designated contract or grant-funded program activities;
- Assesses and evaluates departmental organization, budget, staffing and management practices;
- Participates in the development of department goals and objectives;
- Performs complex financial management services for a City department, grant, contract and/or program;
- Participates in budget development and preparation; monitors and analyzes budget related activities; identifies trends and practices;
- Conducts research and statistical analyses;
- Prepares and presents reports of findings and recommendations;
- Prepares correspondence, policies, procedures, handbooks, manuals, rules and regulations, resolutions or publications relating to administration, finance, staffing and/or operations;
- Provides administrative and management assistance to department executives, management, other City personnel regarding administrative, fiscal or operational issues, collective bargaining, and other policies and procedures;
- Provides professional-level staff support to departmental committees, boards and other groups, including coordinating meeting schedules and agendas, facilitating meetings, etc.;
- Represents the department at meetings and commits the department to a course of action;
- May coordinate and facilitate Citywide functions and events;
- Responds to inquiries from other City employees and the public regarding department management, administration and/or operations;
- Provides public and media relations for programs and advisory committees, including developing and producing promotional and information materials;
- Recruits, hires, schedules, assigns, monitors and evaluates staff;
- Provides for and/or conducts staff development;
- Establishes work methods and standards; and
- Initiates corrective and/or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources.
Qualifications
Knowledge, Skills and Other Characteristics:
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of:
- Principles of municipal administration and budget development;
- Organization and functions of the assigned municipal department;
- Computer applications in administrative functions;
- Related laws, ordinances and regulations;
- Principles of research, statistical analysis and report preparation; and
- Principles and practices of supervision.
Skill in:
- Performing complex professional level administrative and analytical work;
- Interpreting and applying laws, ordinances and policies;
- Conducting research, analyzing statistical and other data, and preparing and presenting reports;
- Providing information and explaining laws, policies and procedures to others;
- Communicating effectively orally and in writing; and
- Establishing and maintaining effective working relationships with other department staff, other City employees and the public.
Qualifications:
A combination of experience and training that would likely provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Bachelor's degree in Business Administration, Public Administration or related field.
Experience: Three (3) years of increasingly responsible administrative/management experience.
Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
Probationary Period: All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo.
The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.
