What are the responsibilities and job description for the Human Resources Specialist position at City of Elk River?
The City of Elk River is hiring a Human Resources Specialist to join our team! If you're passionate about people, skilled in benefits and recruitment, and ready to support a thriving workplace culture, we’d love to connect with you.
The primary responsibilities of this position are recruitment and benefits administration. Please see position description for complete job requirements.
Qualified candidates will have a high school diploma or equivalent, two years related work experience in a responsible Human Resources position, and valid driver's license and good driving record.
This is a fulltime, fully benefited position including state retirement pension plan. For details on our benefits, please see the Employment page on our website at Elk RiverMN.gov.
Starting pay is $32.54 per hour. 2025 pay range is $32.54 to $40.68.
Online application is required. Application deadline is May 1, 2025. A complete application is required. Do not reference "see resume" on the application questions.
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Human Resources Specialist Position Description
Department:
Administration/Human Resources
Immediate Supervisor:
Human Resources Manager
Pay Grade:
3N
FLSA Status:
Non-Exempt
Last Updated: (date)
4/2025
Positions Supervised:
N/A
Position Summary
The Human Resources Specialist provides confidential administrative, technical, and clerical support to the Human Resources Division.
Essential Functions
- Assists with the administrative functions of the division.
- Ensures compliance with records retention schedules and law.
- Performs research and related functions as apparent or delegated.
- Conducts and completes surveys.
- Maintains computerized and paper confidential files.
- Maintains list of employee’s Commercial Driver’s Licenses and ensures FMCSA query forms are completed at hire. Schedules appointments for the city’s CDL controlled substance and alcohol random testing program. Annually verifies status of all CDL driver’s licenses with MN DVS and performs the FMCSA query.
- Assists in organizing training by arranging for equipment and preparing materials.
- Composes employee communications including letters, memos, emails, intranet postings, posters, etc.
- Assists with administration and compliance of personnel policies, union contracts, and employment law.
- Manages ID Badge system and creates ID Badges for city employees.
- Assists with recruitment and staffing activities.
- Coordinates the preparation, review, and revision of position descriptions.
- Gains input from directors and managers and coordinates a process to find qualified candidates for vacant positions.
- Prepares application including working with manager to develop effective scoring questions.
- Reviews scoring of completed applications.
- Prepares and sends correspondence to applicants.
- Schedules interviews.
- Manages Onboarding process including Onboarding setup in HRIS.
- Reports union members and employment changes to unions in accordance with MN PELRA.
- Manages benefits and retirement plans.
- Follows and maintains compliance with the city’s Flexible Benefits Plan.
- Assists with plan selection and administration.
- Prepares HRIS system for open enrollment and mid-year elections and changes.
- Assists employees with benefit questions and concerns.
- Works with benefit providers on enrollment changes and corrections.
- Schedules open enrollment information sessions.
- Corresponds with employees and providers regarding mid-year benefit changes and enrollments.
- Tracks enrollments and prepares annual Affordable Care Act reporting.
- Leads Employee Recognition Committee planning for annual employee event.
- Member of the Safety Committee.
- Performs other essential job duties.
- Regular and timely work attendance.
- Follows all safety procedures.
- Participates in safety training.
Required Knowledge, Skills, and Abilities
- Knowledge of Full Flexible Benefits Plans/Cafeteria Plans.
- Knowledge of Affordable Care Act reporting requirements.
- Knowledge of human resource functions and customer service.
- Knowledge of standard office practices, procedures, and equipment.
- Skill in the use of HRIS software including set-up and report writing.
- Skill in the use of Microsoft Office applications, especially Outlook, Word, and Excel.
- Skill in organizing work, prioritizing, and multi-tasking to effectively meet deadlines.
- Ability to maintain confidential and sensitive information. Handles confidential information appropriately.
- Ability to analyze moderately complex information and process and prepare accurate reports and correspondence.
- Ability to learn and effectively utilize the city’s Human Resource Information System.
- Ability to establish and maintain effective working relationships with all city staff, vendors, and the public.
- Ability to handle inquiries in a friendly, courteous, and professional manner.
- Ability to communicate clearly, both orally and in writing.
- Ability to read, write, and understand correspondence, memoranda, and directives.
Minimum Qualifications
- High school diploma or the equivalent.
- Two years of related work experience in a responsible Human Resources position.
- Valid driver’s license and good driving record.
Preferred Qualifications
- Experience in public sector human resources.
- Education in human resources or related field.
- Experience with Minnesota Government Data Practices Act and data retention law.
- Experience utilizing UKG HRIS.
Physical Requirements
Physical Requirements
Essential Frequency
Sitting Daily
Bending or Stooping Daily
Repetitive Movements Daily
Carrying Objects Daily
Operation of Telephone Daily
Computer Operation Daily
Requires Good Vision Daily
Requires Good Hearing Daily
Requires Sense of Touch Daily
Requires Fine Motor Skills Daily
Requires Near Vision DailyHighly Important
Standing or Walking Daily
Operating a Vehicle Occasionally
Lifting Objects Floor to Knee Weekly/Monthly
Equipment Operation Daily
Work Schedule
This position is located at City Hall in Elk River. The city does not offer remote work.
The work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
From Memorial Day through the week before Labor Day we have Summer Hours. Those hours are Monday through Thursday, 7:30 a.m. to 5:00 p.m. and Friday from 7:30 a.m. to noon. One workday of the week will be shortened by 30 minutes to maintain a 40 hour work week.
This Position Description is not intended to be all-inclusive. It is within the City of Elk River’s discretion to assign additional duties and responsibilities or remove duties and responsibilities at any time. This Position Description does not constitute a Contract of Employment.
Application Deadline
The online application must be completed by May 1, 2025. A complete application is required. Do not reference "see resume" on the application questions.
If you require accommodation with the hiring process, please contact Human Resources at 763.635.1000. The City of Elk River is an Equal Opportunity Employer.
Experience
Required- 2 year(s): Related work experience in a responsible human resources position.
- Public sector human resources
- Utilizing UKG HRIS
Education
Required- High School or better
- Some college or better in Human Resource Administration or related field
- Technical/other training or better in Human Resource Administration or related field
Licenses & Certifications
Required- Valid MN Driver's Lic
Skills
Required- Microsoft Office esp. Outlook, Word, Excel
- Human Resource Information System
- Affordable Care Act
- Full Flexible Benefits Plans/Cafeteria Plans
- MN Govt Data Practices Act
Salary : $33 - $41
