Assistant City Manager

Responsible for the direction, supervision, and coordination of the activities and staff of Public Works, Engineering, Planning, Building and Development Departments; provides policy guidance, strategic planning and program evaluation to City Manager, City staff, elected officials, boards, committees, and members of the public, and serves as the City Manager as required.
 
DISTINGUISHING CHARACTERISTICS:
This is a director level classification, responsible for providing high level and complex administrative support to the City Manager, and has administrative responsibility for Public Works, Engineering, Planning, Building and Development Departments. This class is distinguished from the City Manager in that the latter has overall administrative responsibility for all City departments, functions and programs.ESSENTIAL FUNCTIONS:
This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents within this classification.  Incumbents are required to be in attendance and prepared to begin work at their assigned work location on specified days and hours.  Factors such as regular attendance on the job are not routinely listed in the job descriptions but are an essential function. Essential duties and responsibilities may include, but not limited to:
 

• Develops and directs the implementation of goals, objectives, policies, procedures and work standards for assigned departments and staff; directs the preparation and administration of the department’s budget; forecasts additional resource and financial needs.
• Participates in selection of staff; plans, organizes, administers, reviews and evaluates the activities of assigned staff, including training and professional development; trains staff in work processes and procedures; ensures appropriate service and staffing levels; allocates resources accordingly.
• Plans, directs, manages and oversees the activities and operations of the following departments: Public Works, Engineering, Planning, Building, and Development; directs the implementation of City codes, policies and operational changes; reviews and evaluates work methods and procedures.
• Coordinates activities, operations and programs with other City departments and outside agencies.
• Assumes management responsibility for all services and activities provided by Public Works, Engineering, Planning, Building, and Development departments.
• Ensures implementation of applicable safety programs, policies and activities in departments under Assistant City Manager supervision.       
• Provides staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence.
• Serves as City Manager upon the absence or request of the City Manager.         
• Represent the Public Works, Engineering, Planning, Building, and Development service areas to other City departments, elected officials and outside agencies; explains and interprets departmental programs, policies, and activities; 
• Negotiates and resolves sensitive, significant, and controversial issues.
• Assists with public relations and cooperative working relationships with news media, schools, local organizations and the general public; attends and speaks at community functions and meetings; prepare press releases and confer with the media in matters related to assigned activities, as directed by City Manager.
• Oversees the review of development plans for private projects including subdivisions, commercial projects, and industrial developments for codes and regulations for compliance with codes and regulations; ensure that reviews are completed on schedule. 
• Manages and participates in the development and administration of departmental budgets; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; directs the preparation of and implements budgetary adjustments as necessary.
• Develops and administers major capital improvement programs/projects; coordinate development with City staff, property owners, consultants, and contractors. 
• Oversees the planning, design, and construction of cooperative projects undertaken with adjoining jurisdictions and other agencies; prepare and negotiate cooperative agreements. 
• Conducts a variety of organizational studies, investigations, and operational studies; recommend modifications to department programs, policies, and procedures as appropriate.
• Contributes to the overall quality of the department's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures.
• Makes recommendations to City departments on various programs including capital improvements, facility maintenance, and operations.
• Identifies and respond to community and City Council issues, concerns and needs.
• Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Participates on a variety of boards and commissions; attends and participates in professional group meetings; maintains current knowledge of new trends and innovations in the field of community development and planning. 

QUALIFICATIONS:
To successfully perform job, incumbent must be able to perform each essential duty satisfactorily.  Requirements listed are representative of the knowledge and skills.
 
Education and Experience:

• Bachelor’s Degree in civil engineering, construction management, public administration, or related field; AND
• Six (6) years of managerial experience in public works, civil engineering, and/or community development operations and programs, including two (2) years of management experience; 
• OR an equivalent combination of education, training and experience. 

 
Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Nevada Driver’s License.

 
Required Knowledge and Skills
 
Required Knowledge:

• Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, professional development and employee training and discipline.

• Principles and practices of developing teams, motivating employees and managing in a team environment.
• Administrative principles and practices, including goal setting, program development, implementation and evaluation, and the management of employees through multiple levels of supervision.
• Principles, practices and procedures of public administration in a municipal setting.
• Principles and practices of budget development and administration.
• Principles and techniques of public relations.
• Applicable City, state, and federal laws, statutes, ordinances and regulations.
• Knowledge of safe working practices.
• Social, political, economic, environmental and related issues influencing local government functions and activities.
• Principles and practices of community development and planning, including an understanding of the impact of development on City infrastructure as it relates to delivery of services.
• Operations, services, and activities of comprehensive building inspection and plans examining programs.
• Computer applications related to the work.

 
Required Skills:

• Planning, organizing, supervising, reviewing and evaluating the work of others.
• Training others in policies and procedures related to the work.
• Developing and implementing goals, objectives, policies, procedures and work standards.
• Developing effective work teams and motivating individuals to meet goals and objectives and provide customer services in the most cost effective and efficient manner.
• Planning, organizing, administering, coordinating, reviewing and evaluating a wide variety of programs and services through management staff;.
• Interpreting, applying and explaining applicable rules, laws, codes and regulations.
• Preparing clear and concise reports, correspondence and other written materials.
• Using initiative and independent judgment within established procedural guidelines.
• Using tact, discretion and prudence in dealing with those contacted in the course of the work.
• Maintaining accurate records of work performed.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective working relationships with those contacted in the course of the work. 

PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
Mobility to work in an office or field setting, use standard office equipment and stamina to walk, stand and sit for extended periods of time, kneel, crouch, stoop, squat; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.  
 
WORKING ENVIRONMENT:
Work is performed in an office and a field setting.
Work is subject to performance under exposure to environmental conditions, vibration, hazardous chemicals, flammable materials, fumes, gasses, noxious odors, dust, confined work spaces and intense noise. Frequent interruptions to planned work activities occur.
 
In compliance with the Americans With Disabilities Act and similar state laws, reasonable accommodations may be provided for qualified individuals with disabilities who require and request such accommodations.   Incumbents and individuals who have been offered employment are encouraged to discuss potential accommodations with the appropriate City Staff.

Salary : $116,230 - $156,312