HR Department Assistant (Part Time)

POSITION SUMMARY

The Part Time HR Department Assistant role is a customer service and administrative centric position, focused 50% of the time on assisting the Benefits function and the other 50% assisting the other functional Human Resources areas. Tasks may include coordinating employee events and trainings, entering employee information into the Human Resource Information System/Benefits system/timekeeping systems, assisting with Benefits administration and data entry, attending recruiting events, filing & scanning of employee information & files, and other general clerical and administrative work. This position is primarily an on-site role with part-time in-office hours Monday through Friday. Limited hybrid work may be available as business needs allow.

REPORTING RELATIONSHIPS

Reports to:  Human Resources Director
Direct Reports:  None

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary.

Essential Duties & Responsibilities

50% - General Office Administration and Assistance

• Ensure a great employee experience when engaging HR by providing superior customer service.
• Assists employees/customers with questions concerning basic human resources programs and policies.
• Act as the point of contact for the Lunch and Learn program, including making room reservations and food orders
• Answers department telephone and generic email inbox (as appropriate) and escorts employees seeking HR support to meeting rooms/offices
• Assist with data entry, such as: new hires, terminations, status changes, and salary adjustments
• Acts as the City “Tour Guide” for the quarterly bus tours around the City
• Orders office supplies for the department
• May assist with running basic reports
• May assist with projects as assigned
• Acts as the liaison for various Boards and Commissions
• Provides general office support duties, including invoice reconciliation
• Maintains a high level of confidentiality
• Performs other duties as assigned and required

50% Benefits Administration

• Enters employee data into Benefits system, including proper enrollment in selected plans and off boarding employees when they separate
• Assisting with Payroll functions, including cross checking Payroll deductions in coordination with Finance
• Reconciling Benefits invoices
• Auditing Benefits data and enrollments to ensure accuracy
• Updating Benefits literature to match changes and enhancements to Benefits programs
• Maintaining the Benefits SharePoint e-Hub page to ensure accurate employee communications
• Provide information: Answer basic questions about benefits, eligibility, and procedures
• Administer programs: Process payroll, enroll employees, and manage benefit plans
• Help employees enroll in benefits and make changes to their accounts
• Help develop and implement wellness programs
• Act as the employee liaison for various Benefits/Retirement Boards

PREPARATION AND TRAINING

Education

• High School Diploma, some college experience preferred.

Work Experience

• 1-year of experience in any of the following: human resources, administrative/office support, customer service, insurance administration/adjustments, benefits administration, or another related field
• HRIS experience desirable.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

Strong working knowledge of:

• Professional etiquette and customer service principles
• Standard office procedures
• Applications software for the Microsoft Windows environment
• General Human Resources practices

Skills and Abilities:

• Customer Service – Strong customer service skills and a true desire to help people resolve issues.
• Computer Skills - Intermediate skills needed to work with the HRIS and to generate technical reports.
• Communication - Strong skills needed to interact with City employees, vendors, and applicants.
• Analytical - Intermediate skills needed to determine customers’ needs.
• General management - Basic skills needed to maintain and organize information.
• Must be able to work with a high level of confidentiality.

WORKING CONDITIONS

Work is performed in a standard office environment, requiring sitting for extended periods of time, and occasional light lifting (up to 15 lbs.). Job requires visual and physical capabilities to perform data entry, filing, and to work on computers and associated equipment for prolonged periods of time (6-8 hours daily).

HOURLY RATE

$19.75 - $29.62/Hourly Rate

This is a part-time position. 

APPLICATION DEADLINE

Open until filled

Salary : $20 - $30