What are the responsibilities and job description for the City Clerk position at City of Enterprise, AL?
This position is responsible for serving as the custodian of the City seal and official city records, plans and directs all municipal elections and provides information and support to City officials and those who serve on elected boards.
- Prepares and assists others with preparing ordinances, resolutions, and other legal documents for presentation to the City Council for adoption; prepares agendas and packets and distributes to Mayor and Council, sends out public notices of City Council meetings and other city meetings.
- Prepares agendas and agenda packets for City Council, and other related boards to include but not limited to the Industrial Development Board, Water Board and E-911 Board; attends meetings and transcribes minutes as needed and presents to Council/Board for approval.
- Issues and signs checks for City and Water Board payments; submits bond requisition payments to financial institutions for issuance of checks.
- Prepares monthly sales tax reports and issues checks as calculated.
- Maintains city ordinances, resolutions, contracts, and agreements.
- Maintains records of federal and state grants for compliance; prepares and submits reimbursement requests for payment; ensures reimbursements are recorded in correct account.
- Maintains liability and property insurance; ensures all vehicles and equipment are properly insured; monitors vehicle tags and titles.
- Ensures departments adhere to bid laws.
- Accepts all claims of legal actions served on the City or Water Board.
- Responds to citizen inquiries, public records requests, etc.
- Plans and directs all aspects of municipal elections; certifies candidates; submits plans for voting locations for approval; prepares schedules of events; compiles data for ballots; coordinates the selection, approval and training of election officials; publishes election notices; processes absentee ballots; prepares voting equipment and certifies election results.
- Provides information and support to City officials, other governmental agencies, city departments, various boards, and the public; responds to complaints, suggestions and public requests.
- Directs the maintenance of permanent City records; coordinates record retention for all departments; oversees the proper destruction of municipal documents; ensures compliance with established procedures.
- Ensures the proper publication of ordinances and resolutions and forwards related documents to be published to City website.
- Serves as the custodian of the City seal.
- Assists the finance department with general accounting functions.
- Performs related duties.
- Knowledge of municipal government administration.
- Knowledge of state open records and open meetings laws.
- Knowledge of state and federal election laws.
- Knowledge of budget management principles and practices.
- Knowledge of municipal accounting.
- Knowledge of office management principles and practices.
- Knowledge of supervisory principles and practices.
- Knowledge of records retention guidelines.
- Knowledge of computers and job-related software programs.
- Skill in the training and supervision of personnel.
- Skill in problem solving.
- Skill in prioritizing and planning.
- Skill in interpersonal relations.
- Skill in oral and written communication.
- Graduation from an accredited college or university with a Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting or closely related field.
- Five (5) years recent professional administrative experience in municipal government/City Clerk functions.
- Two (2) years recent supervisory experience.
- Certified Municipal Clerk certification or ability to obtain within three (3) years of appointment to position.
- Recent experience in municipal administration is preferred.
