Deputy Finance Director

Job Title: Deputy Finance Director

Department: Finance Department

Reports To: Finance Director or City Manager as assigned

FLSA Status/Union: Exempt/Not Covered

SUMMARY:

Under the direction of the Finance Director, the Deputy Finance Director manages, controls, and oversees or assists with, as assigned, planning, budget and financial management functions to ensure adherence with the New Mexico procurement regulations and New Mexico Department of Finance and Administration Standards and Guidelines. Serves as Grant Administrator. The purpose of the position is to assure sound financial planning for the City.

SUPERVISION RECEIVED
Works under the general supervision of the Finance Director or designee; may operate under the direction of the City Manager as assigned to ensure proper separation of duties and checks and balances, are maintained.

SUPERVISION EXCERCISED
As assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. This is not intended to be an all-inclusive list of the duties, skills, and responsibilities of the Deputy Finance Director.

• Provides leadership, management and direction to the finance functions and assigned staff, including professional development activities, performance evaluations and continuous improvement.
• Prepare financial reports and analyses for external entities (e.g. State and Federal reports).
• Assists program staff in the development and compliance of program grants and contracts; monitoring programs to ensure compliance.
• Creates and completes financial reporting systems (daily/weekly/monthly/quarterly/annual). Performs duties that include exercising professional judgment in formulating or assisting in the formulation of policies and procedures.
• Prepares special reports by collecting, analyzing, and summarizing information and trends.
• Provides status of financial condition by collecting, interpreting, and reporting financial data.
• Prepares budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans. Administers the City’s budget in compliance with established department guidelines and procedures to assure the City’s financial stability.
• In cooperation with the City Manager, leads the development and presentation of a balanced and maintained budget for approval by the New Mexico Department of Finance and ratification by the City Council.
• Ensures compliance with federal, state, and local regulatory requirements by studying existing and new legislations, anticipating financial impact of future legislations, advising management on needed actions, and enforcing adherence to requirements.
• Coordinates internal audit program.
• Ensures grants, appropriations, etc., are properly documented, and reported; prepares drawdowns and reimbursement requests; other duties related to grant administration and management as assigned.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of government finance and accounting principles and practices;

• Considerable knowledge of Generally Accepted Accounting Principles (GAAP);
• Knowledge of municipal budget maintenance and preparation;
• Knowledge of New Mexico government procurement procedures; knowledge of asset management; knowledge of State of New Mexico government auditing;
• Skill in records management including hard-copy and electronic;
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, accounting systems, and presentation software (such as PowerPoint)
• Skill in reading and interpreting data from a wide range of sources; skill in reading and interpreting financial documents; Skill in preparing and interpreting a wide range of financial records;
• Excellent oral and written communication and analytical skills required
• Ability to perform day to day accounting activities including accounts payable, accounts receivable, and general ledger;
• Ability to navigate state and federal regulations that impact local government financial management such as Governmental Accounting Standards Board and federal and state grant requirements;
• Ability to reconcile bank statements;
• Ability to communicate effectively verbally and in writing, and must be adaptable at different audience levels capacities;
• Ability to develop and maintain effective working relationships with all levels of governmental agencies, employees, City Manager, City Council, the public and the news media.

MINIMUM EDUCATION AND EXPERIENCE
1. Education and Experience:
a. Bachelor’s degree from an accredited College or University with emphasis in Finance Administration and Accounting, or related field; AND
b. Six (6) years of direct, and progressively responsible experience in Finance Administration including four (4) years supervisory experience; OR
c. The equivalent of ten (10) years’ experience in a related field including a minimum of four (4) years’ supervisory experience which provide the knowledge, skills and abilities to perform the job duties.
2. Preferred education is a Master’s Degree in accounting or finance or similar field;
3. Must possess and maintain a valid, New Mexico Class D driver’s license and be insurable by the City’s vehicle insurance provider;
4. Must not have been convicted of a felony, domestic violence or any other crime involving moral turpitude;
5. Knowledge of Caselle software desirable.

Job Type: Full-time

Pay: $60,923.00 - $77,267.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $60,923 - $77,267