Director of Finance

PRIMARY DUTIES AND RESPONSIBILITIES

1. Performs Accounts Payable functions. Receives and processes invoices and other claims for payment, verifies all claims for accuracy, sends claims to department heads for approval, confirms department heads assigned account codes against budget and communicates with department heads and vendors to resolve disputes. Prepares automated checks, ACH and EFT payments.

2. Maintains the master vendor list and the W-9 file to ensure compliance with Federal laws.

3. Manages the purchasing card program.

4. Assists the Finance Director with preparing and balancing the list of disbursements for Board of Aldermen approval.

5. Maintains and balances purchase orders.

6. Prepares and enters biweekly payroll for processing. Tracks and posts accrued and used employee leave time. Initiates ACH for Payroll, Federal, State and local payroll taxes, LAGERS retirement and other payroll related vendor payments. Performs payroll related functions including generating reports, verifying monthly and quarterly payroll totals and tax withholdings, preparing quarterly 941, FUTA and SUTA reports, monthly LAGERS reporting and assists with preparing W-2, 1094-C and 1095-C forms. Researches employee benefits and payroll tax discrepancies.

7. Processes annual Real and Personal Property Tax billing.

8. Maintains the Real & Property Tax file.

9. Notifies mortgage companies of Real Property tax due.

10. Assesses penalties and interest to Real and Personal Property tax accounts.

11. Calculates and submits quarterly sales tax remittance to the State.

12. Monitors liens imposed by the City.

13. Prepares and analyzes periodic financial, statistical or operational reports as assigned by the Finance Director.

14. Assists the Finance Director with bank and investment reconciliation.

15. Assists the Finance Director with annual budget and amendment preparation.

16. Assists the Finance Director with Property, Liability and Workers’ Compensation Insurance management and claims.

17. Assists the Finance Director with preparation and requests for annual audits.

18. Assists the Finance Director with Tax Increment Financing and debt administration.

19. Assists the Finance Director with maintaining and balancing cash escrows, liability accounts and general ledger accounts.

20. Attends orientations, training sessions, educational classes or other courses of instruction as directed.

ADDITIONAL DUTIES AND RESPONSIBILITIES

1. Assists in preparing and balancing the City Hall cash drawer daily bank deposits.

2. Assists with inventory and asset management.

3. Assists the public by phone, email and in-person as required.

4. Assists with monitoring and implementing the financial and inventory management software of the City, identify problems, troubleshooting and working with the City’s software vendors.

5. Assists with delivering or picking up mail at the Post Office, Parks Department cash deposits and bank deposits (must have a valid driver’s license).

MINIMUM QUALIFICATIONS

1. Associate’s Degree in accounting and two (2) years of accounting and payroll experience.

2. This position requires accounting knowledge and problem solving skills to resolve issues and the ability to perform duties with a minimum of direct oversight.

3. Exercising confidentiality in the performance of job duties, including knowledge of personnel and other potentially sensitive matters.

4. Excellent math abilities and detail oriented; superior grammatical and proofreading skills; ability to communicate effectively verbally and in writing; ability to establish successful working relationships with employees and the public; ability to work under pressure and with frequent interruptions.

5. General computer hardware and Windows operating system familiarity, as well as ability and willingness to learn business software applications including the City's proprietary accounting software (training provided by the City on the proprietary software).

6. Composes, types and edits a variety of correspondence, reports, memoranda and other material requiring judgment as to content, accuracy and completeness.

EQUIPMENT USED

Computer (including word processing/spreadsheet software and accounting software package), laser printer, calculator, paper shredder, telephone system, FAX, postage meter, copier and scanner.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit, talk and hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must have the dexterity to operate standard office equipment and occasionally lift and/or move up to 25 pounds. Must be able to work with the public and multi-task.

Must be willing to take a Microsoft Office and Accounting assessment test.

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Military leave
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Must be willing to take a Microsoft Office, payroll and accounting assessment test.

Education:

• Associate (Required)

Experience:

• Accounts payable: 2 years (Required)

Ability to Commute:

• Eureka, MO 63025 (Required)

Work Location: In person

Salary : $75,000