FINANCE OFFICER

Job Summary
The Finance Officer works with departmental employees, other departments, and the general public to explain and interpret service, carry out policies and maintain coordination. Directs operations of the finance division of the department.

Essential Duties and Responsibilities
Prepares both CIP and operating budgets and recommends budget transfers during the year, as needed.

Supervises operations and procedures for collecting and recording all fee-based revenues for the department.

Monitors all projects including but not limited to CIP, Bond, and Grant funded projects by preparing requisitions, verifying purchase orders and completing required documentation, spreadsheets and reports needed for each type of funding source.

Processes project related vendor invoices for payment by verifying amounts, authorizing check payment from Controller.

Creates and monitors purchase orders for management agreements with Wesselman Woods, Goebel Soccer Complex, Deaconess Aquatic Center, Carver and Building Authority.

Completes Capital Asset Forms and updates when needed.

Supervises Finance Specialist in recording expenditures and submitting claims, as well as providing oversight for expenditures throughout the department.

Coordinates with the Finance Specialist to balance department accounts of revenues and expenditures with financial reports from Controller.

Oversee departmental contracts and agreements to ensure financial obligations are approved and are being followed.

Applies standardized procedures and principles in accounting for all departmental revenues and expenditures, with results of work reviewed occasionally upon submission reports to the Executive Director. Unusual circumstances are reviewed with the Executive Director to receive guidelines and desired results.

Maintains numerous records that require accurate entries that interrelate to comprise the overall budget.

Exercises discretion in approving requisitions and expenditures within well established guidelines and adapt to formulas or procedures to fit facts and conditions.

Assists Controller’s Office and State Board of Accounts with financial audit as needed.

Attend bi- monthly staff meetings and other meetings assigned.

Completes reports as requested by the Executive Director.

Performs related duties as assigned.

Education and Experience
A degree in management, finance, or bookkeeping is preferred.

Possess a full range of accounting and bookkeeping knowledge acquired by at least 3-5 years of work experience.

Knowledge of local government budgeting and purchasing procedures with knowledge of state and local purchasing laws is preferred.

Physical Requirements
Performs work in a modern office environment with no unusual physical demands.

• This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee.