FINANCE SPECIALIST

Job Summary
This position is responsible for managing general operating accounts within the Parks and Recreation Department under the supervision and direction of the Finance Officer.

Essential Duties and Responsibilities
Responsible for the general operating accounts and accounts receivable (bids, requisitions, purchase orders, processing claims, obtaining appropriate signatures etc.).
Monitors line-item expenditures and revenue by reconciling with Controller’s report on a monthly basis.
Identifies needed budget changes and finance ordinance requests and communicates those to the Finance Officer. Can perform minor budget transfers.
Reconciles bank deposits with the appropriate facility’s daily report including sign-in sheets and any other applicable attachments.
Reconcile both accounts receivable and payable transaction logs with Controllers office reports monthly.
Maintains inventory of office supplies, all revenue forms, and departmental deposit tickets.
Supervises revenue collection and reporting of neighborhood pool managers and cashiers, programs cash registers, and serves as the instructor for the revenue procedures section of annual training.
Maintains extensive control over revenue collection and reporting and issues reprimand letters to each facility manager not complying with established guidelines issues by the Controller’s Office.
Prepares quarterly revenue reports and submits to the Executive Director and appropriate Department representatives for review.
Interact tactfully and courteously with co-workers, vendors, contractors, general public and other City employees.
Operates within existing department policies and guidelines with an understanding of the general purpose and desired results of the department.
Serves as backup to Finance Officer when needed.
Performs related duties as assigned.

Skills/Abilities
Knowledge of computer software programs and their relationship to accounts payable, including Excel, Access and Microsoft Word.
Possess a full range of bookkeeping and accounting procedures and have ability to use modern office equipment including calculator, computer and copier.
Must be detail oriented and effectively organize, coordinate and prioritize information.

Education and Experience
Must possess at least two years’ experience in accounts payable/bookkeeping position.
Bachelor’s degree in accounting or finance preferred.
Must possess a valid driver’s license.

Work Environment and Physical Requirements
Performs work in a modern office environment with no unusual physical demands.

• This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee.