Administrative Coordinator

ADMINISTRATIVE COORDINATOR – CODE ENFORCEMENT

$6,516 - $8,478 /month (plus excellent benefits)

The City of Everett is accepting applications on an open/competitive basis for one (1) appointive position to fulfill this body of work. Candidates in this position perform a variety of administrative support work that require the application of policies, procedures, rules and/or regulations; the gathering of relevant information and/or data; and the requirement to make frequent independent decisions related to code enforcement. 

About the Department:

Everett Code Enforcement is responsible for compliance to laws and codes targeted to solve problems in Everett communities. Everett Code Enforcement staff work hand in hand with residents, neighborhood associations, public service agencies and other City departments to maintain or improve the quality of life within our community. Everett Code Enforcement is seeking employees who can provide high quality, responsive service and operate effectively in a fast-paced environment. We provide opportunities to develop personal, technical, and professional skills and offer competitive pay, excellent benefits, and a retirement plan! 

Why Everett?

Working for City government is personally rewarding for those looking to make an impact at the community level. As an employer, we advocate for employee professional growth and value work-life balance. 

The City of Everett is proud to be an Equal Opportunity Employer, and our goal is to recruit and hire capable and engaged job candidates from a diverse range of backgrounds. We are committed to creating and supporting an inclusive and welcoming environment for all employees. 

The City provides excellent benefits, including medical, dental, vision, a retirement pension through Washington State Department of Retirement Systems, and basic life insurance plans. Employees will also accrue vacation, sick, and holidays throughout the calendar year. For more information on benefits for this position, click here: Appointive Benefit Guide

JOB DESCRIPTION:

Under the direction of the Code Enforcement Manager, the administrative coordinator will provide instruction to the code enforcement unit pertaining to policy and interpretation of Everett Municipal Code 1.20, manage the graffiti removal program as part of the code unit, perform related duties as the Clerk to the Hearing Examiner, maintain and ensure accountability of documentation with applicable rules, policies and procedures, and establish initial case files using current software systems.

JOB RESPONSIBILITIES:

• Provide support services such as forecasting, scheduling, gathering information, organizing documents and preparing case files consistent with applicable rules, policies and procedures.  Assist in the development of policies and procedures if none are available for assignment.
• Screen office and telephone calls, respond to complaints and requests for information on regulations, procedures, systems and precedents relating to code enforcement.
• Monitor expenses and keep records of all expenditures and revenues relating to assigned work orders and budgets; route all budget matters through proper channels. Maintain constant awareness of progress on assigned projects to assure compliance with designated review timelines. 
• Establish and maintain files, records, and other information sources needed to support and document areas of assignment.  Maintain records to comply with all city, state, and federal requirements.
• Work efficiently and effectively in a busy office environment with constant interruptions.
• Manage one’s workload, be a motivated self-starter, and quickly learn City of Everett’s codes, standards, and procedures. 
• Work collaboratively with the workgroup as well as with staff from other review disciplines, departments, and agencies.
• Must possess superior interpersonal and communication skills and have the ability to apply independent judgement to non-standard problems and situations.
• Make difficult and sometimes unpopular decisions based on codes and standard requirements. 
• Effectively use a computer for daily work including Microsoft Office Suite, GIS mapping software, code enforcement software, and Bluebeam PDF software. 
• Provide technical expertise, guidance, and mentorship to staff in the workgroup.
• May be required to participate and support in hearings with the Hearing Examiner.
• Perform related work and special projects as assigned. 

For a full description of this position, please see the job description for Administrative Coordinator on the City’s website.

ELIGIBILITY REQUIREMENTS:

A combination of education and related experience may substitute for education requirements.

• A combination of education and related experience may substitute for education requirements.
• Associate's Degree in a related field including coursework in office management and/or computer software related to word processing, spreadsheets and/or databases and
• 5 years of experience performing administrative office work of a progressively responsible and difficult nature including a minimum of 2 years in the area of assignment.

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Work is performed primarily in an office environment under pressure and requires the ability to quickly adjust to changing priorities and demands. 
• While performing the duties of this job, the employee is frequently required to sit, use a keyboard and telephone.
• Travel by various modes of private and commercial transportation within the region may be required.
• Attendance and participation at evening meetings may be required on a frequent basis.

RECRUITMENT PROCESS:

All interested applicants are required to submit:

• City of Everett online employment application
• Resume (not to exceed two pages)
• Answers to supplemental questions

Candidates will be contacted throughout this process via email and should periodically check their spam folders for messages filtered by their email providers. 

PROCEDURES/DEADLINE

Application materials may be accessed via http://www.everettwa.gov/careers. Completed applications must be submitted through the City’s online application system.  INCOMPLETE, FAXED, OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED. 

Filing Opens: 1/24/2025                                                                               Open Until Filled

APPOINTIVE                                                                                                                  D25011

Salary : $6,516 - $8,478