Administrative Clerk - City Hall (Temporary Part-Time)

Overview:
Performs a variety of clerical, administrative, and technical work for the city’s administration, building codes and utility customer service departments.  Will perform multiple tasks with a strong focus on organizational duties.  Provides excellent customer service to the public, vendors, city officials, and city staff.  
 
Essential Duties and Responsibilities:

• Responsible for professionally answering customer questions, providing accurate information, and assisting with complaints or inquiries as needed.
• Performs basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money daily. 
• Answers and responds to organization emails, phone calls, and can appropriately manage and address all incoming questions to limit forwarding to other departments. 
• Issues various types of city licenses and permits including answering basic inquiries and managing the organization and retention of those records.   
• Takes inventory and orders materials, supplies, and services as needed. 
• Manages the reservation of city facilities, scheduling building code inspections, calendars, and various appointments as needed. 
• Assembles, prepares, and distributes materials for mailing/shipping and may pick-up or distribute materials to others relative to special projects as assigned.   
• Responsible for compiling, maintaining, updating, and filing all city records relative to the administration as directed.   
• Other duties as assigned. 

 
Minimum Qualifications:

• Valid Texas Class C Driver’s License.
• High School Diploma or GED equivalent.
• Two (2) years of experience in office administration, permitting, or related field required.
• Must be a current Texas Notary Public or obtain Texas Notary certification within six months of employment.

 
Knowledge, Skills & Abilities:

• Principles and practices of general office public administration.  
• General office skills/tasks such as managing a multi-line phone system, exhibiting proper phone etiquette, data entry, cash handling, and record management. 
• Principles and procedures of record keeping and record retention.

• Communicate clearly and effectively, both verbally and in writing with the ability to type a minimum of 35 WPM.
• Perform mathematical computations.
• Collect and review data.

• Establish and maintain effective working relationships with City staff and the general public.
• Operating a calculator, Incode Software, Microsoft office products including Word, Excel, Outlook, and PowerPoint

Physical Demands:

• Regularly requires counting, sitting, talking, hearing, seeing, standing, walking, use of and ability to operate office equipment.  
• May require occasional, lowering, pushing, or pulling of 10 – 25 lbs. and occasionally up to 50 lbs.

 
Work Environment:

• 95% of work will be performed indoors at the office.
• 5% of work will be performed outdoors or in the field. 
• Subject to outside weather conditions

 
 
The City of Fair Oaks Ranch provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.

Please note that job application deadlines will vary by position.  The ability to enter and submit an application will not guarantee that the position is still open and that your application will be reviewed and considered.  

Salary : $19 - $20