Accounting Technician

Performs skilled accounting tasks involving the application of governmental accounting principles to the maintenance of financial accounts and records.  Responsible with minimal supervision for the preparation and processing of utility billing, accounts payable and receivable, cash receipts, capital assets, special assessments, general accounting reconciliations and other related accounting tasks.
 ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable

• Review all incoming invoice payment requests including review of payments requests for accuracy and compliance, proper documentation and determination of applicable taxes through Laserfiche workflow.
• Process accounts payable and generate computerized check and ACH payments.
• Prepare positive pay file
• Prepare memo and check listing for biweekly council approval.
• Reconcile monthly vendor statements.
• Prepare monthly payments of sales and use tax, fuel tax, lodging tax and calculation of monthly fuel distribution.
• Obtain and maintain tax identification numbers (W9’s).
• Prepare annual 1099’s.

Utility Billing

• Provide courteous and helpful customer service to all residents seeking information or assistance from the City in person or by telephone and assist customers with on-line bill payments.
• Calculate and process utility billing, final billing, penalties, adjustments, and delinquent notices.
• Assist utility customers with moving or payment arrangements, schedule appointments, complete service orders, and other inquiries as needed.
• Process work orders for connection or disconnection of delinquent utility accounts.
• Set up ACH account payments for utility customers.
• Process monthly direct debit file for bank.
• Complete utility search inquiries for assessments searches.
• Prepare the annual special assessment delinquent listing for certification to the County.
• Complete set up of new meters and deletion of old meters in coordination with Public Works.
• Prepare daily cash reports, accounts receivable reports, and other miscellaneous reports as needed or requested.

Accounts Receivable

• Process account receivable invoices and statements including review of supporting documentation for completeness and accuracy.
• Monitor aged listing of receivables.
• Prepare annual special assessment delinquent listing for certification to the County

General Accounting

• Perform daily reconciliation of cash receipting.
• Prepare special assessment searches, maintenance of special assessment rolls and reconciliations to the general ledger.
• Assist with maintenance of capital asset additions, deletions, and transfers.
• Prepare journal entries as needed.
• Complete reconciliations of subsidiary systems to the general ledger.
• Prepare annual 1098’s

Other

• Provide backup coverage at reception desk as needed.
• Performs other duties as assigned or apparent.

MINIMUM QUALIFICATIONS

• Two years related accounting experience
• Two years experience with accounting software and data entry
   

PREFERRED QUALIFICATIONS

• Associate degree or higher in business or accounting
• Two years municipal accounting experience
   

Necessary Knowledge, Skills and Abilities

• Ability to communicate effectively and professionally, and to establish and maintain effective working relationships with co-workers and members of the public.
• Ability to communicate effectively orally and in writing.
• Experience with an automated office environment, including applicable computer software and Microsoft Office Suite.
• Ability to work independently.
• Ability to prioritize work tasks.
• Ability to accurately record and maintain records.
• Strong organizational skills.
• Mathematical skills to complete computations and tabulations with speed and accuracy.

TOOLS AND EQUIPMENT USED
Personal computer including word processing and spreadsheet functions, printers, calculator, phone, copying/scanning machine, fax machine, folding machine, and shredder.
 
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is frequently required to sit, talk, hear, read, use hands to finger, handle, feel or operate tools or controls and reach with hands and arms.
 
The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.
 
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually quiet.
 
OTHER
The duties listed above are intended only as illustrations of the carious types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the position change.

Salary : $28 - $38