What are the responsibilities and job description for the Senior Administrative Assistant position at City of Farmers Branch- TX?
Salary : $48,193.60 - $72,280.00 Annually
Location : Farmers Branch, TX
Job Type : Full Time
Job Number : 01411
Department : Police Department
Division : Administration
Opening Date : 01 / 13 / 2025
Closing Date : 1 / 16 / 2025 11 : 59 PM Central
Position Summary
- THIS POSITION IS OPEN TO CURRENT CITY EMPLOYEES ONLY
The purpose of this position is to provide highly responsible and complex administrative and clerical support to the Director and management personnel of an assigned department and its divisions. Provides for professional, effective and efficient customer service assistance to the general public and City employees.
Essential Job Functions
Responsible for assisting with and completing a wide variety of advanced administrative and clerical duties. Ensures quality customer service to the general public and City employees by responding to inquiries and / or complaints in a timely and professional manner. Composes numerous forms of correspondence such as memos, letters, reports, public notices, and miscellaneous documents. Coordinates travel arrangements, monitors account expenditures, processes invoices, and oversees payroll. Acts as Records Retention Manager for department. Assists with Council Agenda items and Budget preparation as needed. Performs other duties as assigned.
Responsible for planning, prioritizing, supervising and evaluating work of assigned staff. Provides direction and guidance regarding departmental programs, policies and procedures. Ensures daily operations are conducted in an efficient and effective manner. Completes annual performance evaluations.
Completes special reports or projects as requested. This may include serving on committees, assisting Boards and Commissions for the City, and organizing special events.
Depending on the assignment may review and analyze data from police reports and related police feeds. Provide officers and supervisors detailed analysis of crime and call for service data including predicting crime trends, patterns and tracking known offenders.
Education and Experience
Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months / one year of advanced study or training past the high school equivalency.
Over three years up to and including five years of experience is required.
Employment is conditional upon successful completion of a criminal background check, drug and alcohol test, and a motor vehicle review.
Knowledge, Skills and Abilities
Work requires functioning as a lead worker performing essentially the same work as those directed, and includes overseeing work quality, training, instructing, and scheduling work.
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
This position normally performs the job by following established standard operating procedures and / or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.
Skilled work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Intermediate ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Intermediate ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Intermediate ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
Depending on the assignment may be required to have knowledge of various data mining software (Crystal Reports etc) as well as crime analysis software. May be required to have a working knowledge of all police department information systems and technology
Licenses and Certificates :
Depending on the assignment a valid driver's license with good driving record and ability to maintain while employed may be required. Depending on the assignment a Notary Public certification may be required or preferred.
Work Environment :
Works primarily in climate controlled office environment. Position requires some lifting up to 35 pounds. Physical demands are sedentary in nature but include walking, standing, reaching, and bending. Work may cause light fatigue of eyes and fingers because of routine use of motor senses.
The City of Farmers Branch is proud to offer a competitive benefit package to all our full-time employees. Benefits begin on your first day.
Benefits offered include :
For most city positions. Ask your hiring manager for more information!
Please visit our Benefits page for more information :
Are you a current City of Farmers Branch employee?
The city's driving standards state that you cannot have more than 3 traffic citations in the past 3 years or a DWI / DUI conviction in the past 7 years.Have you received more than 3 citations in the past 3 years?
Which best describes your level of administrative and / or clerical experience?
Do you possess a Notary Public certification or are you able to obtain this certification within the first six months of employment?
Do you possess a valid State of Texas Class C Drivers' license?
Required Question
Salary : $48,194 - $72,280
