What are the responsibilities and job description for the Court Clerk II position at City of Farmington?
JOB OPENING
CITY OF FARMINGTON
JOB POSITION #15: COURT CLERK II
NUMBER OF VACANCIES: 1
DEPARTMENT: Municipal Court
WORK LOCATION: Municipal Court
HIRING RANGE: $16.3120 - $25.3981 / Hour
PAY GRADE: F - Non-Exempt
TYPE OF POSITION: Regular / Full-Time
DAYS WORKED: Monday-Friday
HOURS WORKED: 7:00 a.m. - 5:00 p.m.
APPLICATIONS WILL BE RECEIVED UNTIL: Open Until Filled
JOB DUTIES
This is an at-will position which serves at the pleasure of the COURT.
ESSENTIAL DUTIES
Performs a wide variety of routine clerical and administrative support work for the Municipal Court.
Works under the supervision of the Court Administrator.
Heavy customer contact providing numerous customer service functions such as greeting the public, answering questions, directing inquires and generally assisting the public with court related matters.
Performs routine cashiering duties for the Municipal Court. Responsible for providing adequate coverage in the cashiers booth on high volume days.
Balances daily receipts with computer generated print out. Totals receipts, checks and cash using calculator. Submits accurate and balanced documents to the Court Administrator for daily deposit to bank. Must accurately balance on a daily basis.
Responsible for data entry of dispositions of trials, pretrials and sentencings for that day.
Responsible for Preparing and Maintaining arrest records.
Responsible for preparing final orders issued by judges. Processes and prepares paperwork in accordance with court procedures. Distributes final order to such entities as the jails, probation offices, etc.
Follows hearing dates. Pulls files for use in the courtroom and performs necessary data entry prior to the hearing.
Prepares paperwork (docket sheet) for daily trials, sentencings and pretrials. Includes printing defendant histories, pulling files, and ensuring accuracy of data being provided.
Responsible for monitoring & updating all deferred cases.
Initiates request for Criminal Records.
Responsible for processing criminal summons.
Cross trains in other court areas as assigned.
NON-ESSENTIAL DUTIES
May serve on a variety of employee committees.
Backs-up cashiering functions of Municipal Court when necessary.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
QUALIFICATIONS
This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy.
Graduation from high school or GED equivalent. Previous office experience required. Knowledge of legal and court proceedings highly desirable.
Ability to learn judicial language and procedures. Ability to learn legal language and legal procedures to municipal court functions.
Ability to type 45 WPM, or at a rate sufficient to perform duties of the job and enter data accurately.
Comprehensive knowledge of alphabetical and numeric filing systems. Knowledge of records management filing systems.
Ability to maintain accurate records.
Strong customer service skills and ability to handle irate customers.
Knowledge of police department procedures in order to answer inquires and follow through with work assignments.
Skill in the operation of the listed tools equipment.
Ability to effectively communicate on a one-to-one basis with the public.
Ability to maintain cooperative and effective working relations with employees, other departments, officials and the public.
TOOLS EQUIPMENT USED
Personal computer system including word processing and specialized court software, 10-key calculator, typewriter, phone, copy and fax machine, microfilm camera and reader, shredder and cash register.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is a normal office setting. The noise level in the work environment is usually quiet.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.
Salary : $16 - $25
