Contract Manager

Description

ESSENTIAL DUTIES & RESPONSIBILITIES

• Develop and implement contract management and administration procedures in compliance with city policy; monitor transaction compliance (milestones, deliverables, invoicing etc.); monitor compliance by city employees with established procedures; monitor customer satisfaction with city terms and conditions and contracting practices.
• Responsible for drafting, evaluating, negotiating, and executing all city contracts and agreements, assess and monitor contracts, administrative and support systems, and internal reporting relationships; identify opportunities for process improvement; direct the implementation of process changes; ensure all contracts and agreements are entered into the City’s contract database.
• Lead the development of comprehensive negotiation strategies working in conjunction with project management and other operational staff; negotiate appropriate contracts and terms and recommend any appropriate changes.
• Assist the Construction Management/Public Service departments during bidding and construction phases of a variety of capital improvement projects; provide red-lined recommendations and negotiate with customer attorneys and purchasing staff until a consensus has been reached; maintain contractual records and documentation; monitor contract cost performance with appropriate stakeholders in conjunction with construction management and public service workloads.
• Establish equitable payment terms and facilitate timely payments through coordinated oversight with accounts payable division of Finance and ensure customer compliance with payment terms.
• Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigation strategies.
• Prepare documentation for the city council's approval of contracts and agreements; ensure that executed contracts are communicated to all relevant parties to provide contract visibility awareness, and interpretation to support implementation
• Ensure contract and agreement close-outs, extensions, and renewals; provide guidance on contract matters to project managers or other operational staff; work with Risk Management to coordinate contractual insurance requirements.
• Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Six years of work experience in contract management, construction management or legal field.

Training:
Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, finance, business law, or related field.

LICENSING & CERTIFICATIONS:

Required:
None.

Preferred:
Certified Professional Contracts Manager (CPCM) certification.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.