Personnel Technician - Fire

Description

A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.

The City of Fayetteville is currently recruiting a Personnel Technician in the Fire Department to perform a variety of routine personnel related technical and clerical duties for an assigned City department, including departmental payroll, performance evaluation monitoring and composing a variety of routine reports and documents; and to provide responsible staff assistance to an assigned department.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Perform a variety of routine technical and clerical duties involved in the administration and maintenance of the personnel program for an assigned department, including overseeing departmental payroll, performance evaluation monitoring and composing a variety of routine personnel related reports and documents.
• Serve as a liaison between assigned department and the City's Human Resources Department.
• Schedule and arrange departmental training workshops and classes; arrange a variety of meetings and conferences.
• Prepare and maintain a variety of general and confidential files and filing systems relating to assigned area of responsibility; receive and distribute mail and other various materials to staff.
• Perform a variety of clerical duties in support of an assigned department; answer and screen visitors and telephone calls; forward to appropriate staff; compile, compose, prepare, type and distribute a variety of documents, letters, memorandums, reports, minutes, notices and forms including employee status reports, dismissals and disciplinary actions; take and transcribe minutes of various meetings as required.
• Create vacancies in applicable database; review applications forwarded from Human Resources Department; develop panel interview procedures and rating sheets; assist in the development of interview tests; participate in panel interviews; coordinate the filling of vacancies with the Human Resources Department; schedule and coordinate new employee orientation for an assigned department.
• Receive and update departmental employee personnel records pertaining to grade, step, longevity and increases.
• Participate and assist in the process of sensitive, confidential personnel actions; confer with the Human Resources Department on employee relations issues.
• Facilitate the implementation of new or revised City and/or departmental policies.
• Prepare and review departmental payroll; compute and transfer figures and payroll deductions; verify and post time cards and attendance records; report vacation and sick leave, compensation time and overtime calculations; process and monitor FMLA leaves; prepare routine reports on department overtime.
• Monitor and maintain workers' compensation claims and vehicular accidents forms and files for assigned department.
• Provide staff support to a variety of boards and committees including a paneled interview board, employee recognition program and grievance hearings; ensure interview structure complies with EEOC guidelines; assist with employee award selections.
• Update and maintain a variety of logs and records; monitor and provide technical assistance in personnel matters in compliance with Personnel Regulations.
• Prepare and process travel, training and per diem requests.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Two years of office support experience including experience in personnel administration.

Training:
Equivalent to completion of the twelfth grade, supplemented by additional training in personnel administration.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview and clerical tests which may include but not limited to: Keyboarding, MS Word and Excel, Outlook and Proofreading with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.

Health and Dental Insurance:
The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.

Employer Paid Leave
Paid Vacation: Employees earn vacation leave beginning the first day of employment, however, they are not eligible to take leave for 6 months. Leave accruals are based upon the number of years of service and the number of hours an employee is scheduled to work.

Paid Holidays: The City of Fayetteville observes 11 paid holidays per calendar year. The approved holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, 2 days at Thanksgiving and 2 days at Christmas.

Sick / Funeral Leave: Regular employees earn sick leave in proportion to the number of hours they are scheduled to work per week. Sick leave accruals begin the first day of employment. Sick leave can also be taken for deaths in your extended family. Sick leave hours accumulate without limits and may be used toward credible service upon retirement from the NC Local Government Retirement System.

Retirement:
The City assists our employees in securing their financial future during retirement by participating in the Local Governmental Employees' Retirement System, administered by the State of North Carolina. Regular status employees, scheduled to work 20 hours or more per week, become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6 percent of their gross salary on a tax-deferred basis.

Deferred Compensation Plans:
To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs offer employees an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefit. The programs offered are 401(k) Supplemental Retirement Income Plan and the ICMA 457 Plan.

Cafeteria Plan / Supplemental Benefits:
Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:

• Term Life Insurance (Pre-tax basis first $50,000 for employees)
• Dependent Term Life Insurance
• Critical Illness Insurance
• Universal Life Insurance
• Vision Insurance (Pre-tax basis)
• Disability Insurance
• Healthcare and Dependent Care Reimbursement Account (Pre-tax basis)