What are the responsibilities and job description for the Executive Legal Assistant position at City of Fayetteville, North Carolina?
Description
Click here to meet some of the City’s “CAN DO” employees.
Hiring Range: $22.04 - $28.10/Hour D.O.Q.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED
A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.
The City of Fayetteville is currently recruiting for an Executive Legal Assistant to perform a wide variety of responsible, confidential, and complex administrative, technical and legal support duties on a day-to-day basis for the City Attorney and Assistant City Attorneys; to serve as liaison with City Council, department directors, division managers, staff representatives of other organizations, elected and appointed officials, and the public in general.
Essential Duties & Responsibilities
Minimum Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
Three years of progressively responsible experience in legal administrative/office management work.
Training
Equivalent to completion of an Associate’s degree from an accredited college or university in business administration or a related field.
Required
LICENSING & CERTIFICATIONS:
Commissioned by the State of North Carolina as a Notary Public.
Preferred
Legal Administration certification.
From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.
An Equal Opportunity Employer
Health And Dental Insurance
The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.
Employer Paid Leave
Paid Vacation: Employees earn vacation leave beginning the first day of employment, however, they are not eligible to take leave for 6 months. Leave accruals are based upon the number of years of service and the number of hours an employee is scheduled to work.
Paid Holidays: The City of Fayetteville observes 11 paid holidays per calendar year. The approved holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, 2 days at Thanksgiving and 2 days at Christmas.
Sick / Funeral Leave: Regular employees earn sick leave in proportion to the number of hours they are scheduled to work per week. Sick leave accruals begin the first day of employment. Sick leave can also be taken for deaths in your extended family. Sick leave hours accumulate without limits and may be used toward credible service upon retirement from the NC Local Government Retirement System.
Retirement
The City assists our employees in securing their financial future during retirement by participating in the Local Governmental Employees' Retirement System, administered by the State of North Carolina. Regular status employees, scheduled to work 20 hours or more per week, become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6 percent of their gross salary on a tax-deferred basis.
Deferred Compensation Plans
To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs offer employees an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefit. The programs offered are 401(k) Supplemental Retirement Income Plan and the ICMA 457 Plan.
Cafeteria Plan / Supplemental Benefits
Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:
The first year an employee contributes to the retirement system, the city provides a death benefit of $3,000. After one year as a contributing member of the Retirement System, a death benefit is provided that is equal to the highest 12 months' salary in a row during the 24 months before death, no less than $25,000 and no more than $50,000. There is no cost to the employee for these benefits.
Pay Periods/Direct Deposit
City employees are paid bi-weekly, every other Friday. As an added convenience and safety measure, the City requires all new employees to sign up for direct deposit of their payroll checks.
Employee Assistance Program
The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues that could affect your health, relationships and job performance.
01
Responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. Your responses will be used to determine whether or not you possess the minimum qualifications required for this position at the time of application.
Are you a current City of Fayetteville employee?
Have you held an out-of-state driver's license (other than NC) in the past 3 years?
Please indicate the highest degree you currently possess.
From the list below, please indicate the major coursework of your highest degree.
If you selected "Other Related Field" in the previous question, please list below the major coursework for your degree. (If this question does not apply, please type N/A in the space provided below.)
07
How many years of progressively responsible experience in legal administrative/office management work do you possess?
Briefly describe your experience in legal administrative/office management work. (If this question does not apply, please type N/A in the space provided below.)
09
Are you currently commissioned by the State of North Carolina as a Notary Public?
Do you currently possess a Legal Administration certification?
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED! You may attach a resume; however, the application MUST include a 10-year history. Please answer all questions on the application in their entirety and your application MUST include the following:
Click here to meet some of the City’s “CAN DO” employees.
Hiring Range: $22.04 - $28.10/Hour D.O.Q.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED
A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.
The City of Fayetteville is currently recruiting for an Executive Legal Assistant to perform a wide variety of responsible, confidential, and complex administrative, technical and legal support duties on a day-to-day basis for the City Attorney and Assistant City Attorneys; to serve as liaison with City Council, department directors, division managers, staff representatives of other organizations, elected and appointed officials, and the public in general.
Essential Duties & Responsibilities
- Respond to public requests for information and complaints by determining the nature of the problem, except where technical, legal, or administrative complexities required direct involvement of the City Attorney; resolve problems by researching, interpreting, and analyzing a variety of complex and varied policies, procedures, and regulations in order to select the most appropriate course of action or referral to appropriate staff member within the department or outside the department, including referrals to external agencies.
- Take and transcribe dictation for the drafting of a variety of correspondence and legal documents including reports, statements, deeds, resolutions, court pleadings, ordinances, legal opinions, contracts and briefs; prepare complaints, other pleadings and general correspondence from copy or rough draft. Design and organize records management and information storage and retrieval systems.
- Coordinate departmental budget to include researching information, gathering cost information, formulating and preparing the City Attorney’s department budget, monitoring the budget, and determining line item transfers.
- Supervise payroll activities for the City Attorney’s department and maintains payroll records.
- Compose a variety of documents including general correspondence, reports, memoranda and statistical charts.
- Arrange travel/training registrations and reservations to include preparation of itinerary, expense reports, and other related documents.
- Files pleadings in accordance with Federal, state, and local court procedures.
- Maintain, coordinate, and schedule appointments, depositions, and travel arrangements for the City Attorney; maintain legal follow-up information for deadlines.
- Provide administrative, technical, and secretarial support to assigned departmental staff, which includes: preparation of legal pleadings, ordinance violations, general correspondence, calendar scheduling and telephone response.
- Supervise the requisitioning of supplies and materials as required, and the maintenance of copy and facsimile machines.
- Review, research, and summarize a variety of fiscal, administrative, and departmental information and prepare related reports and correspondence.
- Perform special projects and assignments as requested by the City Attorney.
- Input City Council agenda items into applicable software application.
- Perform other job related duties as assigned.
Minimum Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
Three years of progressively responsible experience in legal administrative/office management work.
Training
Equivalent to completion of an Associate’s degree from an accredited college or university in business administration or a related field.
Required
LICENSING & CERTIFICATIONS:
Commissioned by the State of North Carolina as a Notary Public.
Preferred
Legal Administration certification.
From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.
An Equal Opportunity Employer
Health And Dental Insurance
The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.
Employer Paid Leave
Paid Vacation: Employees earn vacation leave beginning the first day of employment, however, they are not eligible to take leave for 6 months. Leave accruals are based upon the number of years of service and the number of hours an employee is scheduled to work.
Paid Holidays: The City of Fayetteville observes 11 paid holidays per calendar year. The approved holidays are New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, 2 days at Thanksgiving and 2 days at Christmas.
Sick / Funeral Leave: Regular employees earn sick leave in proportion to the number of hours they are scheduled to work per week. Sick leave accruals begin the first day of employment. Sick leave can also be taken for deaths in your extended family. Sick leave hours accumulate without limits and may be used toward credible service upon retirement from the NC Local Government Retirement System.
Retirement
The City assists our employees in securing their financial future during retirement by participating in the Local Governmental Employees' Retirement System, administered by the State of North Carolina. Regular status employees, scheduled to work 20 hours or more per week, become members in the retirement system upon employment. As a member of this system, employees are required to contribute 6 percent of their gross salary on a tax-deferred basis.
Deferred Compensation Plans
To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These programs offer employees an opportunity to save a portion of their salary on a tax-deferred basis to supplement their retirement benefit. The programs offered are 401(k) Supplemental Retirement Income Plan and the ICMA 457 Plan.
Cafeteria Plan / Supplemental Benefits
Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:
- Term Life Insurance (Pre-tax basis first $50,000 for employees)
- Dependent Term Life Insurance
- Critical Illness Insurance
- Universal Life Insurance
- Vision Insurance (Pre-tax basis)
- Disability Insurance
- Healthcare and Dependent Care Reimbursement Account (Pre-tax basis)
The first year an employee contributes to the retirement system, the city provides a death benefit of $3,000. After one year as a contributing member of the Retirement System, a death benefit is provided that is equal to the highest 12 months' salary in a row during the 24 months before death, no less than $25,000 and no more than $50,000. There is no cost to the employee for these benefits.
Pay Periods/Direct Deposit
City employees are paid bi-weekly, every other Friday. As an added convenience and safety measure, the City requires all new employees to sign up for direct deposit of their payroll checks.
Employee Assistance Program
The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues that could affect your health, relationships and job performance.
01
Responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. Your responses will be used to determine whether or not you possess the minimum qualifications required for this position at the time of application.
- I have read and complied with the above statement.
Are you a current City of Fayetteville employee?
- Yes
- No
Have you held an out-of-state driver's license (other than NC) in the past 3 years?
- Yes
- No
Please indicate the highest degree you currently possess.
- Master's Degree or higher
- Bachelor's Degree
- Associate's Degree
- None of the Above
From the list below, please indicate the major coursework of your highest degree.
- Business Administration
- Other Related Field
- None of the above
If you selected "Other Related Field" in the previous question, please list below the major coursework for your degree. (If this question does not apply, please type N/A in the space provided below.)
07
How many years of progressively responsible experience in legal administrative/office management work do you possess?
- 5 years
- 3 - 4 years
- 1 - 2 years
- Less than one year
- None
Briefly describe your experience in legal administrative/office management work. (If this question does not apply, please type N/A in the space provided below.)
09
Are you currently commissioned by the State of North Carolina as a Notary Public?
- Yes
- No
Do you currently possess a Legal Administration certification?
- Yes
- No
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED! You may attach a resume; however, the application MUST include a 10-year history. Please answer all questions on the application in their entirety and your application MUST include the following:
- Drivers License Number
- Employer information including salary, address, phone number, supervisor name, and reason for leaving for each employer
- Complete Education History (including High School)
- A complete 10-year history to include gaps you have had between employment and/or school attendance. Example: Office Assistant 1/2011 – present The Company 123 Hay Street Fayetteville, NC 28301 (910) 555-5555 Unemployed 6/2004 – 12/2010 Unemployed Student 12/2000 - 6/2004 My High School Fayetteville, NC 28301 Applications without a 10-year history and all the required information will be considered incomplete and will not be processed. Please take a moment to review your application for completeness.
- I have read and understand the above statement
- Required Question
Salary : $3,000
