What are the responsibilities and job description for the Capital Projects Manager position at City of Federal Way?
Under the direction of the Parks Director, this position is responsible for managing capital improvement projects and contracts for the Parks department from project vision and public outreach to construction and closeout; and ensuring adherence to plans, permits, contract specifications, grant requirements, budgets, and federal, state and local laws, regulations, and policies. The position performs a broad range of professional and administrative functions, including park and open space planning, land acquisition, community outreach, grant administration, consultant selection and management, and construction project management contract execution, contract management and closeout.Project Design, Contract Development and Administration: Solicit project design through the Request for Proposal/Qualification process; develop work scope and summary of qualifications; develop and implement review and evaluation process; communicate with applicants throughout the process; develop and coordinate consultant selection processes; draft, review, negotiate, and execute contracts for purchasing, design, permitting, and construction and grant needs and services; monitor contracts, expenditures, and performance.
Plan Review and Permitting: Review complex architectural and engineering plans and drawings for park construction projects to ensure compliance with applicable ordinances and policies; indicate deficiencies and collaborate with designers, architects and engineers to develop and/or revise project plans’ prepare, submit, track, and support required permits including federal, state, and local land use, construction, acquisition, tree removal, cultural resource survey, and utilities permits associated with park development and zoning independently or in coordination with other departments, agencies, contractors, or consultant staff.
Reporting and Presentations: Research, prepare, and present information, including financial, narrative, and other proposed development goals and impacts or reports for grant agencies, City Council, boards and commissions, and community stakeholder groups; prepare and submit progress reports and other documentation to meet grant or contract requirements and milestones.
Budget and Funding: Prepare cost estimates and analysis; prepare and manage project specifications, expenses to approved budget and contract; review invoices for appropriateness and resolve issues; ensure timely payment; track and prepare documentation for expenses and seek outside funding reimbursements as appropriate; and update project budgets in coordination with allocated funds and fiscal (budget) reports.
Communication: Communicate with other departments, consultants, and stakeholders to facilitate project completion within established budget and timelines; respond to citizen questions, concerns, and complaints; keep all relevant parties apprised of project status, concerns, and/or issues.
Community Outreach: Serves as staff liaison for parks department outreach efforts, coordinate and/or participant at meetings concerning projects or proposals; develop presentation materials to support community outreach and project development and align messaging with department goals.
Record-keeping: Create and maintain detailed files and reports on projects and general work as required to comply with federal, state, and local rules, guidelines, regulations, and policies; respond to public records requests by locating and submitting physical, digital, or archived documents, and tracking time as required.
Attendance: Maintain regular, reliable, and punctual attendance.
Perform related duties as assigned. Any equivalent combination of education and experience that would likely provide the candidate with the knowledge and abilities to successfully perform the jobwill be considered. A typical combination is a Bachelor’s degree with an emphasis in parks and recreation, landscape architecture, project management, planning, civil engineering, business, public administration or related field, and three (3) years of experience in contract management, including construction contract management and compliance with federal, state, and local regulations. This is a relevant combination of seven (7) years. Experience with federal or state grant funding, public works and/or community development desired.Knowledge of:
Construction Management:
Environmental Conditions/Physical Effort:
Work is performed in a climate-controlled office environment, as well as in the field, including park land, undeveloped land parcels, and project construction development sites, in all weather conditions and over rough terrain with exposure to loud noises, nearby traffic, and/or heavy construction equipment zones. Travel to various work sites and meeting locations is required. Lifting up to 50 pounds may be required.
Plan Review and Permitting: Review complex architectural and engineering plans and drawings for park construction projects to ensure compliance with applicable ordinances and policies; indicate deficiencies and collaborate with designers, architects and engineers to develop and/or revise project plans’ prepare, submit, track, and support required permits including federal, state, and local land use, construction, acquisition, tree removal, cultural resource survey, and utilities permits associated with park development and zoning independently or in coordination with other departments, agencies, contractors, or consultant staff.
Reporting and Presentations: Research, prepare, and present information, including financial, narrative, and other proposed development goals and impacts or reports for grant agencies, City Council, boards and commissions, and community stakeholder groups; prepare and submit progress reports and other documentation to meet grant or contract requirements and milestones.
Budget and Funding: Prepare cost estimates and analysis; prepare and manage project specifications, expenses to approved budget and contract; review invoices for appropriateness and resolve issues; ensure timely payment; track and prepare documentation for expenses and seek outside funding reimbursements as appropriate; and update project budgets in coordination with allocated funds and fiscal (budget) reports.
Communication: Communicate with other departments, consultants, and stakeholders to facilitate project completion within established budget and timelines; respond to citizen questions, concerns, and complaints; keep all relevant parties apprised of project status, concerns, and/or issues.
Community Outreach: Serves as staff liaison for parks department outreach efforts, coordinate and/or participant at meetings concerning projects or proposals; develop presentation materials to support community outreach and project development and align messaging with department goals.
Record-keeping: Create and maintain detailed files and reports on projects and general work as required to comply with federal, state, and local rules, guidelines, regulations, and policies; respond to public records requests by locating and submitting physical, digital, or archived documents, and tracking time as required.
Attendance: Maintain regular, reliable, and punctual attendance.
Perform related duties as assigned. Any equivalent combination of education and experience that would likely provide the candidate with the knowledge and abilities to successfully perform the jobwill be considered. A typical combination is a Bachelor’s degree with an emphasis in parks and recreation, landscape architecture, project management, planning, civil engineering, business, public administration or related field, and three (3) years of experience in contract management, including construction contract management and compliance with federal, state, and local regulations. This is a relevant combination of seven (7) years. Experience with federal or state grant funding, public works and/or community development desired.Knowledge of:
Construction Management:
- Monitor progress at project sites to ensure contract compliance and recommend corrective action.
- Review, coordinate, draft, or respond to submittals, change orders, and pay applications both in the field and via e-mail.
- Oversee project closeout including Federal, State and L&I requirements.
- Assist in land acquisition, including identification of parcels for acquisition and acquisition negotiation, vetting title reports, sale agreements, recorded deed restrictions and coordination with property owners, city attorneys, title companies, consultants, permit agencies, and grant agencies.
- Review complex architectural and engineering plans and drawings for park construction projects to ensure compliance with applicable ordinances and policies.
- Indicate deficiencies and collaborate with designers and engineers to develop and/or revise project plans’ prepare, submit, track, and support required permits including federal, state, and local land use, construction, acquisition, tree removal, cultural resource survey, and utilities permits associated with park development and zoning independently or in coordination with other departments, agencies, contractors, or consultant staff.
- Plan, prioritize, and organize workload to handle a range of multiple projects simultaneously and meet required deadlines with minimal supervision.
- Prepare, negotiate, and monitor multiple contracts.
- Analyze and interpret complex data sets and other information quickly and accurately to determine appropriate course of action.
- Implement corrective action plans and monitor for compliance.
- Ensure compliance with related federal, state, and local rules, regulations, and policies.
- Develop and manage project budget.
- Apply financial and basic record keeping principles to the maintenance program files.
- Maintain detailed records of activities and general work.
- Produce and present clear and comprehensive reports.
- Plan and organize work to meet schedules and timelines.
- Interpret construction specifications and drawings.
- Communicate effectively both verbally and in writing.
- Write grammatically correct correspondences, reports, and documents.
- Speak using appropriate vocabulary and grammar to obtain and convey information.
- Establish and maintain cooperative and effective working relationships with others.
- Operate a variety of office machines including computer and related accounting software applications, calculator, fax, copiers, and telephone.
- Operate a motor vehicle in a safe manner.
Environmental Conditions/Physical Effort:
Work is performed in a climate-controlled office environment, as well as in the field, including park land, undeveloped land parcels, and project construction development sites, in all weather conditions and over rough terrain with exposure to loud noises, nearby traffic, and/or heavy construction equipment zones. Travel to various work sites and meeting locations is required. Lifting up to 50 pounds may be required.
Salary : $102,156 - $129,360
