Fleet Services Coordinator

Assists the Fleet Administrator with the administrative functions of the office; acts as department liaison with other departmental officials and the public; performs complex and varied clerical and semi-technical functions requiring a high degree of decision; performs related work as required.

1. Maintains administrative records, reports and the preparation of contracts and specifications and the processing of purchase orders.
2. Maintains the fleet management database. Maintains administrative records and reports on fleet vehicles such as in-processing, maintenance records and out-processing of fleet assets.
3. Act as department liaison between other departments and the public in matters relating to the functions of the department or office. Acts as a liaison between the City of Flint and the State of Michigan for purposes of vehicle registration and license plate tracking.
4. Using a computer, composes and types a variety of correspondence, reports, and other documents. May use database, spreadsheet, or other software to create files and records.  Uses the City's office internal network to create, maintain, and file a variety of documents; schedule events; and communicate electronically with other network users.
5. Reads and summarizes reports to facilitate review by department head; gathers and organizes information and statistics on specific topics and may prepare an analysis of the findings.
6. Assists in the preparation of the annual budget for the department and maintains control of expenditure.
7. Makes appointments and arranges meetings; opens, reads and distributes incoming mail; assembles pertinent files and materials relevant to reply.
8. Prepares resolutions for legislation according to established patterns, computing for special assessments and mailing such rolls.
9. Prepares proposals, resolutions, requisitions, purchase orders and bids for stocked and spot buy part purchases for the 12th Street Garage Stockroom.
10. Procures, receives, stores, and issues all supplies for the 12th Street Garage Stockroom.
11. Maintains proper inventory levels of stocked items; compiles and analyzes usage data and recommends minimum stocking levels and removal of slow-moving stock; completes physical inventory as requested by supervisor; manages and prepares stock and core returns.
12. Performs miscellaneous clerical work, such as developing forms, requisitioning supplies and operating various office machines.

• Associate degree in any field.
• OR
• Four (4) years experience in the performance of responsible and difficult clerical work, preferably including some supervisory responsibility.
• Must have a basic level of Excel knowledge.

NECESSARY SPECIAL REQUIREMENT:
•Must be able to attend City Council meetings, which require evenings and/or weekends.

• Thorough knowledge of office practices and procedures and of Business English and mathematics.
• Knowledge and skill in the use of office automation software.
• Ability to carry out routine administrative and supervisory detail, independently.
• Ability to maintain and keep involved clerical records and to prepare accurate reports and tabulations from such records.
• Ability to establish and maintain effective relations with fellow workers, outside agency personnel, and the public.

Salary : $19 - $27