What are the responsibilities and job description for the Administrative Technician position at City of Folsom?
JOB
THIS RECRUITMENT WILL CLOSE AFTER RECEIPT OF THE FIRST 50 APPLICATIONS, OR BY FEBRUARY 9, 2025, WHICHEVER OCCURS FIRST. Applications must be filled out completely and thoroughly. Resumes are not accepted in lieu of an application, but may be additionally attached.ATTACH ANY DEGREES, TRANSCRIPTS, AND CERTIFICATIONS TO YOUR APPLICATION. FAILURE TO DO SO MAY LEAD TO DISQUALIFICIATION.Anchored in the foothills of the Sierra Nevada - 20 miles east of Sacramento and about 1.5 hours from Lake Tahoe - the City of Folsom is comprised of beautiful parks and trails, and boasts excellent schools, family-orientated neighborhoods, and outstanding shopping, dining, and cultural options. Folsom is a high-tech, forward-looking city, with firms ranging from small to large international corporations. Voted by WalletHub as the Best Place for Families to Live in California, and 2nd Best Lake Town in America, Folsom is recognized for its affordability, fair weather, education, and health. Folsom’s schools were recognized among the best in Sacramento County. Niche recently released its list of the Best in America for 2025, and Folsom swept the honors with seven elementary, two middle, and two high schools making the list. ----------------------------------------------------------------The Folsom Fire Department is currently recruiting for one (1) Administrative Technician to join the Administration team. The incumbent should be technologically adept with the ability to learn new software and work independently. This is a non-exempt position, represented by the Local 39 IUOE union.Under general supervision this position will perform a variety of general and specialized administrative and financial duties including budget compilation and preparation, recordkeeping work, assist in the preparation of financial reports and analysis, and provide administrative and paraprofessional support to professional and management staff. Position duties will vary depending on departmental assignment (i.e., Fire Department, Police, or Public Works), but all positions have the core function of data collection, data presentation, data summarization and mathematical accuracy. DISTINGUISHING CHARACTERISTICSThis position is an advanced journey-level technical class characterized by provision of a variety of specialized administrative support functions and paraprofessional technical tasks associated with the receipt and processing of financial, fiscal, and statistical data. The position involves complex and difficult recordkeeping work in the maintenance of department budget, financial accounts, statistical data compilation, reporting, and records.
EXAMPLE OF DUTIES
Note: The following are duties performed by employees in this class. Duties listed are not meant to be all-inclusive. Other duties may be required as assigned. Some duties listed (under department headings) are related to that particular department assignment.Compile and maintain financial and statistical data and prepare and assist in preparing financial and other data reports.Reconcile budget and finance records.Compile and track budget data, participate in maintenance of department's budget.Prepare graphic displays including charts, diagrams, maps, calendars, and related materials to effectively present statistical data.Assist in year-end work for fixed assets, year-end report, and other fixed asset assignments received for management.Prepare billings.Enter financial transactions and budget adjustments into the financial management system.Perform departmental administrative duties such as: processing payment vouchers; ordering office supplies; inputting titles for Council items into Questys; processing credit card charges; preparing and formatting letters, reports, and notices; preparing and maintaining spreadsheets, and other related administrative duties.Research information, organize, evaluate and compile results and prepare detailed summaries; track progress of projects and payments expenditures and reimbursements.Prepare and maintain monthly spreadsheets, including the design of statistical charts and tables.Maintain manual and automated systems for storage and retrieval of program information.May collect and compile payroll timesheets, leave reports and payroll change reports, ensuring accuracy and timelines are met.Assist with the preparation of the department's annual budget, including compiling information and documentation; track budget expenditures.Perform other related duties as assigned.Additional duties relevant to departmental area in addition to duties listed above: Fire DepartmentAssist with processing and production of public records requests.Grant management.Clerical support to Division Chiefs.
SUPPLEMENTAL INFORMATION
Education: Associate's degree from an accredited college or university in accounting, business or similar area or the equivalent in college semester hours/credits. Experience: Three (3) years of full-time experience in financial and statistical/data management and/or accounting work. Substitution: Additional qualifying experience can substitute for the required education on a year-for-year basis. Physical Requirements: Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/ Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/ Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.
THIS RECRUITMENT WILL CLOSE AFTER RECEIPT OF THE FIRST 50 APPLICATIONS, OR BY FEBRUARY 9, 2025, WHICHEVER OCCURS FIRST. Applications must be filled out completely and thoroughly. Resumes are not accepted in lieu of an application, but may be additionally attached.ATTACH ANY DEGREES, TRANSCRIPTS, AND CERTIFICATIONS TO YOUR APPLICATION. FAILURE TO DO SO MAY LEAD TO DISQUALIFICIATION.Anchored in the foothills of the Sierra Nevada - 20 miles east of Sacramento and about 1.5 hours from Lake Tahoe - the City of Folsom is comprised of beautiful parks and trails, and boasts excellent schools, family-orientated neighborhoods, and outstanding shopping, dining, and cultural options. Folsom is a high-tech, forward-looking city, with firms ranging from small to large international corporations. Voted by WalletHub as the Best Place for Families to Live in California, and 2nd Best Lake Town in America, Folsom is recognized for its affordability, fair weather, education, and health. Folsom’s schools were recognized among the best in Sacramento County. Niche recently released its list of the Best in America for 2025, and Folsom swept the honors with seven elementary, two middle, and two high schools making the list. ----------------------------------------------------------------The Folsom Fire Department is currently recruiting for one (1) Administrative Technician to join the Administration team. The incumbent should be technologically adept with the ability to learn new software and work independently. This is a non-exempt position, represented by the Local 39 IUOE union.Under general supervision this position will perform a variety of general and specialized administrative and financial duties including budget compilation and preparation, recordkeeping work, assist in the preparation of financial reports and analysis, and provide administrative and paraprofessional support to professional and management staff. Position duties will vary depending on departmental assignment (i.e., Fire Department, Police, or Public Works), but all positions have the core function of data collection, data presentation, data summarization and mathematical accuracy. DISTINGUISHING CHARACTERISTICSThis position is an advanced journey-level technical class characterized by provision of a variety of specialized administrative support functions and paraprofessional technical tasks associated with the receipt and processing of financial, fiscal, and statistical data. The position involves complex and difficult recordkeeping work in the maintenance of department budget, financial accounts, statistical data compilation, reporting, and records.
EXAMPLE OF DUTIES
Note: The following are duties performed by employees in this class. Duties listed are not meant to be all-inclusive. Other duties may be required as assigned. Some duties listed (under department headings) are related to that particular department assignment.Compile and maintain financial and statistical data and prepare and assist in preparing financial and other data reports.Reconcile budget and finance records.Compile and track budget data, participate in maintenance of department's budget.Prepare graphic displays including charts, diagrams, maps, calendars, and related materials to effectively present statistical data.Assist in year-end work for fixed assets, year-end report, and other fixed asset assignments received for management.Prepare billings.Enter financial transactions and budget adjustments into the financial management system.Perform departmental administrative duties such as: processing payment vouchers; ordering office supplies; inputting titles for Council items into Questys; processing credit card charges; preparing and formatting letters, reports, and notices; preparing and maintaining spreadsheets, and other related administrative duties.Research information, organize, evaluate and compile results and prepare detailed summaries; track progress of projects and payments expenditures and reimbursements.Prepare and maintain monthly spreadsheets, including the design of statistical charts and tables.Maintain manual and automated systems for storage and retrieval of program information.May collect and compile payroll timesheets, leave reports and payroll change reports, ensuring accuracy and timelines are met.Assist with the preparation of the department's annual budget, including compiling information and documentation; track budget expenditures.Perform other related duties as assigned.Additional duties relevant to departmental area in addition to duties listed above: Fire DepartmentAssist with processing and production of public records requests.Grant management.Clerical support to Division Chiefs.
SUPPLEMENTAL INFORMATION
Education: Associate's degree from an accredited college or university in accounting, business or similar area or the equivalent in college semester hours/credits. Experience: Three (3) years of full-time experience in financial and statistical/data management and/or accounting work. Substitution: Additional qualifying experience can substitute for the required education on a year-for-year basis. Physical Requirements: Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/ Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/ Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.
